All Meeting Minutes

1997.09.18 - Excom

EXCOM MEETING
Thursday September 18, 1997


Minutes of the Cal Sailing Club

for September 18, 1997

The regular meeting of the Executive Committee of the Cal Sailing Club was held at the Clubhouse on Thursday, September 18, 1997. Commodore Rebecca Haussmann presided.

The meeting was called to order at 7:00 PM. In attendance were Rebecca Haussmann, Brandon Gates, Matthius Reinsch, Dan Twelker, Marceline Therrien and Bill Csajko. Also in attendance were members Dan Acland and Ken Shepherd.

 

Minor Member Approval

Mahesh Francis, who is 12 years old, applied to the Executive Committee for approval to obtain a club membership. Mahesh's father is a club member, and Mahesh wants to take dinghy lessons with him. Mahesh can swim and has sailed in the past. The Operating Rules state that a minor, under 17 years of age, requires Executive Committee approval to become a member. Both Mahesh and his mother were advised that we would require that he be accompanied by an adult any time he sailed, which they agreed to. He would be unable to obtain a rating without further Executive Committee action. Rebecca moved to approve Mahesh's request for membership, with the stipulation that he is under adult supervision while sailing. Brandon seconded the motion, and it passed unanimously.

 

REPORTS

Commodore (Rebecca Haussmann)

Membership Cards:

Rebecca stated that the membership cards are now back in order. The rating/work credit cards are also now back in order; someone had gone through the binders and pulled out all the expired cards, even those very recently expired, when the policy is to retain those up to a year after expiration. Rebecca thanked the several members who put in a lot of work to sort through and put the cards back in proper order. The proper procedure for dealing with expired rating cards will be written up in the dayleader manual.

Membership:

Membership is now over 700!

Donations:

The donated Santana was sold for $2,200. It looks like the Islander donation will sell for around $7,000 to $8,000. The proceeds from these boat sales will go into a special account, such as Treasury Bills, as a start on savings toward future replacement of the Lido fleet. Greg Davids spent a lot of time working on selling the Santana, with great results for the club. Rebecca moved to give Greg two quarters free membership for his help. Brandon seconded the motion, and it passed unanimously.

 

Vice Commodore (Brandon Gates)

Sea Scouts:

A group of Sea Scouts, about 24 teenagers, will be at the club this Sunday afternoon after the Lido races. The Lidos will be used for racing with CSC skippers and Sea Scout crew, followed by a barbecue.

Lido Problems:

We're having a problem with keeping enough Lidos running due to a lack of rudders, which are being lost due to improper use of the rudder lock.

 

First Vice Commodore (Martin Scanlan)

Lido Centerboard:

The replacement Lido centerboard for the one that delaminated has been received, and Martin and Peter Kuhn will install it on Saturday. W. D. Schock replaced the centerboard free of charge.

Lido Rudders:

The replacement cost for each rudder is about $225, not including the cost of the special pintles. Marceline moved that when a member loses or damages more than $100 worth of club equipment, the member must appear before the Executive Committee to explain the loss. Martin seconded the motion, and it was approved unanimously. New tillers and extensions are also needed, at a cost of $90 each. Martin moved to spend up to $700 to replace three rudders. Dan seconded the motion, and it passed unanimously.

Rhodes 19 Hardware:

Brandon noted that the hardware on the Rhodes 19's is in poor shape. He will check for spare parts in the tool shed.

 

Second Vice Commodore (Matthias Reinsch)

Lessons:

Saturday morning lessons, which were provided all summer, will continue through October. More Junior Plus Windsurfers are needed to teach these lessons.

Equipment:

The booms still need to be regripped. Matthias is looking into getting smaller Junior boards.

Donations: Berkeley Boardsports provided several more donations to the club recently. A few days ago Berkeley Boardsports delivered to the club four new sails as one of the donations, and they are now missing.

Disciplinary Actions:

A new mast was broken by a windsurfer when he dropped it on the dock during a downwind docking. Apparently the downwind side of the dock was full. This is one of the new masts that are part carbon fiber that we were able to purchase for $70 each, but they normally cost $200 to $300 each.

Another windsurfer lost a $400 sail after he derigged the sail on the water and it sank. Matthias has not been able to contact him about this.

Another windsurfer abandoned one of our best Novice sails on the rocks, and it was also damaged. Matthias did not have many details about how this occurred.

Another outstanding disciplinary action is the damaged windsurfing equipment resulting from one member allowing a non-member friend to use club equipment, with the equipment washing up on the rocks.

 

Third Vice Commodore (Brandon Gates)

Ensign Winches:

The new Lewmar winches are working very well, except some people are saying that the drum surface is more slick than the other winches, and the sheets don't hold as well.

Haul-Outs: Keelboat haul-outs will be planned within the next month.

Commander:

Brandon noted that there is a Commander on J Dock for sale, and that we may want to consider purchasing it if in fact the rudder on "Uncle Donald" requires replacement. There was no consensus that the rudder needs replacement at this time, or that we should investigate further the purchase of a replacement Commander. Ken Shepherd noted that the lazaret hinges on "Daisy" are not working properly, resulting in the screws that secure the hinges to the hull tearing through the fiberglass. Rebecca will look into repairing it.

 

Port Captain (Dan Twelker)

Dayleaders:

Francis had to resign, due to other work requirement at the university. Dan now needs a dayleader for Thursdays. Ira is unable to start work on Mondays until 2:30 PM. There was a complaint that dayleaders have been driving the skiff too fast near the dock, so Dan placed a note in the log book stating that they must drive the skiff slowly in the vicinity of the dock.

 

Treasurer (Marceline Therrien)

Pineapple Ad:

Paul Kamen had the idea of using one of the Ensigns in a Pineapple advertisement in "Latitude 38" because of the recent success of these boats in the Friday night races. Marceline spoke to Pineapple Sails about the idea, which they liked, and so Marceline took a number of pictures of the Ensigns for the ad. This will result in good exposure for the club.

Federal Taxes:

We received a notice from the IRS stating that we owe $1,650 in penalties for late submittal of our tax forms last year. The tax forms were due on September 15 last year, but were not finally provided until February of this year. They were originally submitted to the IRS in December (the previous treasurer had assumed that the forms had already been submitted). Due to erroneous advice from the IRS at that time, they were resubmitted in February, although it turns out that the December submittal was correct. Marceline believes we can get the IRS to agree to reduce the penalty because of their mistake, but we are still liable for around $900 in late fees. Unfortunately, a similar problem occurred in 1992, and at that time the IRS agreed to drop the penalty because it was the first offense, and we cannot claim that again. Marceline said that she was advised that the IRS might consider dropping the penalty if we provide them assurances that we have a procedure in place to prevent this occurrence in the future.

Marceline moved to pay the full penalty of $1,650 with the intent to concurrently seek waiver of the penalty. Rebecca seconded the motion, and it passed unanimously. As a measure to prevent this happening again in the future, Marceline moved to make arrangements with an accountant to prepare our taxes each year, including advising us of the deadline, at a cost not to exceed $200 per year. Dan seconded the motion, and it passed unanimously.

Port Supply Card:

Marceline noted that use of the Port Supply card at West Marine does not result in the same discounts found in the Port Supply catalog. The Port Supply catalog costs are usually, though not always, much cheaper than at West Marine. Any high cost items should therefore always be purchased through the catalog.

Orchard Supply:

We now have a corporate account at Orchard Supply Hardware.

Budget:

We have $16,902.77 in the checking account, and $20,028.32 in our money market account. Our net income this fiscal year is $24,116.75, including the sale of the Santana.

 

Rear Commodore (Peter Baczek)

No report was provided.

 

Secretary (Bill Csajko)

Documents:

Bill noted that a supply of all documents are either at the club or on order.

Replacement Secretary and Webmaster:

Since Bill will be moving to Minnesota in a week, replacements are needed for the Secretary and Webmaster positions. Brandon agreed to take over the duty of taking notes at the meeting, since he did such a good job the last time he did so. However, the Executive Committee will have to fill the Third Vice Commodore position, which Brandon is also temporarily filling, to avoid overloading him with work. Bill noted that Bill Moseley had expressed interest in the Webmaster position, and Bill will contact Bill Moseley to see if he can get him to accept the position.

 

Other Topics

Clubhouse Painting:

Rebecca moved to spend up to $400 to paint the clubhouse and replace the trim. Brandon seconded the motion, and it passed unanimously.

Slippery Dock:

It was noted that the dock is quite slippery, and is a safety hazard. Rebecca recently hurt her knee by falling due to the slick surface. Bill noted that the dock is the city's property, and that we cannot go out and do repairs ourselves, but should immediately notify the Harbormaster of the unsafe condition. Rebecca will send the letter.

Lido Mainsail Covers:

Bill Prinzmetal asked Bill to present a proposal for purchasing sail covers for the Lidos. The sail covers would allow the sails to be stored on the boom, which would reduce wear and tear resulting from the current method of folding the sails and shoving them into the sail locker. It would also allow the mainsails to be set up with a jiffy reef system, enabling members to reef much quicker on the water. He was quoted a cost of $150 apiece for eight covers ($180 if only one was purchased). Hardware for jiffy reefing would be extra. If the club decided to purchase the fabric and have members make them for a work project, the cost for the fabric (Sunbrella) would be $10/yard. It takes 3-1/2 yards to make a cover, so it would only cost about $40 each for the material. Marceline noted that there must be several members with sewing machines that work with this fabric (she has one), or else we could pursue seeing if a sailmaker would let us use their equipment for a fee or as a donation. It was decided that Bill Prinzmetal would be asked to pursue the logistics of having the club make it's own sailcovers.

Furling Jibs:

Rebecca stated that Tim Brandon told her that we could purchase furling jibs for the Lidos for a cost of around $150 each. He thinks this would reduce wear and tear by allowing people to furl the jibs at the dock or while doing man-overboards. There was little support for the idea, since people should drop the jib at the dock anyway, it would be doubtful that people would furl the jibs during man-overboards, and it would be one more mechanical device that would break.

 

The meeting ended at 9:45 PM. The next regular Executive Committee meeting is scheduled for Thursday, October 2, 1997.