All Meeting Minutes

1995.03.16 - Excom

EXCOM MEETING
Thursday March 16, 1995

March 28, 1995

MINUTES

Cal Sailing Club

The regular meeting of the Executive Committee of the Cal Sailing Club was held at the Clubhouse on Thursday, March 16, 1995. Commodore Scott Hotes presided.

The meeting was called to order at 7:10 PM. In attendance were Scott Hotes, Veronique Anxolabehere, John Drewery, Mark Donovan, and Louie Benainous. Also in attendance were members Ken Shepherd and Bruce Douglas, and Dayleader Scott Yent.

The meeting was preceded by a lecture by Louie Benainous and Scott Hotes on " Navigating the Bay: Charts, Tides and Currents".

As of March 16, 1995, the Club has the following sums of money in their respective accounts:

Checking $2,295

Money Market $18,525

Treasury Bills $40,000

Total $60,820

REPORTS

Commodore's Report (Scott Hotes)

Insurance. The members of the Executive Committee are now covered by insurance for financial obligations arising from legal actions taken against the Club. For example, this would cover the Committee members for lawsuits arising from an accident in a Club boat, but would not cover the Committee members from legal action in response to financial misconduct. Jim (our insurance representative) and Scott have a copy of the policy.

Windsurf Locker. Scott is continuing to work on obtaining a new locker.

Vice Commodore's Report (Veronique Anxolabehere)

Memberships. Following the previous Executive Committee meeting, Veronique had requested an updated list of the membership from Daniel Wildermuth. She has not received a response from Daniel. She asked John to remind Daniel of this (they work in adjacent offices).

Open House. At the Open House on March 4-5, the Club gave 97 rides and brought in 12 new members. A journalist from the West County News came by and took pictures.

Newsletter. An e­mail message was posted a few weeks ago on behalf of Ben Keeler and Veronique encouraging members to write articles for the next Floating Bottle. The message was also posted on the front of the Clubhouse.

Berkeley Bay Festival. The Berkeley Bay Festival is scheduled for April 8th. We were invited by Patty Donald to participate in the event. We need Seniors to commit to help out in giving rides. John moved to purchase 3 tickets for an evening sail on the 102-ft Hawaiian Chieftain, to be provided to the Senior and Junior skippers who will have given the most rides. Mark seconded the motion. The motion was passed unanimously.

First Vice Commodore's Report (John Drewery)

Storm Damage. John visited the Club on the evening of March 8th during the storm. According to the anemometer, the wind was blowing 25 knots steadily with puffs much higher, although he felt it was much windier. The dinghies were already tied down, but he reinforced the tiedowns on the Contender. In the morning, he found the 470 had been blown onto its side despite the tiedowns, and will require repairs again. On the other hand, Cal Adventures had almost all their dinghies on their sides and their dock had been broken up. It was the worst storm John had seen at the Club.

Second Vice Commodore's Report (Mark Donovan)

Sail Conversion. Mark had two sails converted to RAF, at a cost of $80.

Windsurfing Manuals. Mark had 100 windsurfing manuals printed.

Third Vice Commodore's Report (Rebecca Haussmann)

No report was given.

Rear Commodore's Report (Louie Benainous)

Lecture Series. Attendance at tonight's lecture was good again. Scott and Louie had to improvise in giving a panel presentation on the topic (Navigating the Bay: Charts, Tides and Currents), since Daniel Wildermuth, who was scheduled to give the presentation, had to cancel at the last minute due to a broken wrist. Louie noted that the Club needs more chairs.

Port Captain's Report (Stephen Gehlbach)

No report was given.

Treasurer's Report (Patrick Twohy, via e-mail message dated March 16, 1995)

Budget. Patrick recommends thinking now about next fiscal year's budget, which begins May 1. This next fiscal year, he thinks it would be a good idea to budget some funds (about ten percent of income) for capital expenses. This fiscal year no funds were budgeted. He will do more analysis of budget versus actual by account for this year to assist us in preparing next year's budget.

Secretary's Report (Louis Benainous for Bill Csajko)

Registrations. The Club received only a partial number of the registration stickers for this year from DMV so far; they were put on the appropriate boats.

AGENDA TOPICS

Budget. Scott suggested that within two meetings from now, each member of the Executive Committtee prepare a budget for their area of responsibility.

Membership Fees. Scott Yent proposed restructuring the membership fees as follows:

March 15 through October 15 - $55/quarter for non-students, $50/quarter for students

October 16 through March 14 - $35/quarter for non-students, $30/quarter for students

He suggests that we use the increase in summer revenue to purchase a new skiff. He does not think the current skiff will hold on much longer. Discussion included the argument that change in the membership fees is a bureaucratic and tedious process that may be hard to pass. The ability to obtain a free quarterly membership for ten hours of work was also discussed. It was noted that anyone in the Club may already do this if the member has a special skill and requests the Executive Committee to allow them to provide work in lieu of money if they cannot afford the fee.

The meeting was adjourned at 8:10 PM.

The next Executive Committee meeting is scheduled for Thursday, March 30, 1995. The lecture prior to the meeting will be "Sail Trim" by Dave Cary.