All Meeting Minutes

2010-07-11 ExCom

7/11/10 ExComm Meeting

6:30 pm in the clubhouse.

Attending: Jennifer Kroon (Commodore), Heidi Kearsley (Vice Commodore),  Adam Bertsch (co-1st Vice Commodore), Rob Miller (2nd Vice Commodore), Clément Barthès (3rd Vice Commodore), Dave Hoyt (Port Captain), Peter Kuhn (Treasurer), and Virginia Luchetti (co-Rear Commodore).

Officer Reports:

2nd Vice: We've had tons of clinics, and more to come

1st Vice: Dismasted two boats July 4th, plus one mast cracked, lots more stuff got broken, but we've fixed all but 1 boat, we're down a mast, hope to get more soon, Laser Performance is supposedly shipping us 7 masts

Rear Commodore: Sat lessons continue at 60-ish students, we have a team of 12-15 people on Saturdays who are all trained, we have forms and outlines for new member orientation, we have Deepak's Fast Track coming up 7/19, Steve Shepard is scheduled for August, which will be our last Fast Track for 2010.

Port Captain: Volunteer Dayleader clinic coming up, trainees from Cal Adventures will be helping out, please help train our volunteers and continue to help our paid dayleaders.

3rd Vice: We may get a Cal 25!  Or not.

Treasurer: We have $6,437 in the bank, down $16,176 from our last meeting 5/30 when we had $22,613. We have a reimbursement claim in to the Department of Boating and Waterways for $16,504.54 for reimbursement for 12 beginner windsurf boards and sails and 10 wetsuits. We have sent them a revised budget to increase this year’s grant to a total of $45,000 to cover trainer dinghy sails and masts, outboard motors for the rescue skiffs, a total of 60 wetsuits, and the 12 beginner windsurf boards and sails.

Income last six weeks:

Regular memberships $24,634.00

UC workstudy reimbursement $1,281.42

Windsurf locker memberships $560.00

Donations, interest, insurance refund $407.87

Surplus equipment sale--Nenya $300.00

BBQ donations Intro Sail July 4th $65.00

Total: $27,248.29

Expenses last six weeks:

Windsurf--(12) Naish Kailua beginner boards, (12) Ezzy masts, harness lines uphauls shims sail tape rig winch plates, epoxy, carbon cloth, sanding disks, respirator $15,278.21

Engines-- 2 new outboards for rescue skiffs $7,807.72

Dayleaders--wages, taxes, payroll processing $6,804.35

Safety Equipment--wetsuits $3,622.74

Sales tax on windsurf gear, outboards, wetsuits $3,261.00

Dinghies--tiller extensions, epoxy resin, anchor bags, anchor for Vision, cleats, line, trap handles, gnav cleats for Bahias, acrylic sheet for gennaker pole track ramps, umbrella base for Vision masthead prototype, aluminum tubing for Bahia tillers and gennaker poles, P15 masthead fittings and freight, sail repair Laser main, jib, freight ship Bahia gennaker to Neil Pryde Int'l $1,263.19

Rescue Skiff Operation--replace cowl, fuel, parts $1,321.34

Yard rent & fees June, July $1,220.08

Keelboats--bottom cleaning, Merit backstay, Commander pulpit repair, Donald haulout supplies, line, winch lube, labels, paddles, scissors $752.44

Clubhouse and Yard maintenance--porta-pottie service, DSL, dump fees, cups and plates, combo locks for windsurf rental lockers $593.76

Bank--credit card processing fees $508.22

Accident repair--haul/launch to repair Commander Donald's keel $447.51

Teaching expense--Sat am lesson bagels, Fast Track BBQ, tablecloth napkins cups $249.55

BBQ food cost Intro Sail July 4th $210.41

Tools--riveter, iron for wet suit tape $53.88

Office supplies--binders for rating cards $30.13

Total: $43,424.53

Agenda Items

  1. Jennifer Kroon (JK) moved to approve the expenditures summarized in the Treasurer's report, Rob Miller (RM) seconded (2nd), unanimously approved (UA).
  2. JK moved to approve Piero Verro's Sr Skipper project (teaching, completed, 7 years), Virginia Luchetti (VL) 2nd, UA.
  3. RM moved to approve Mauricio Larrain's Sr Windsurfer project of clinics to be given soon, Peter Kuhn (PK) 2nd, UA
  4. JK moved Michael Scalet may do 3 dinghy cruises during 2010 within the 3 bridges and a little beyond the Richmond Bridge, RM 2nd, UA
  5. PK moved to spend up to $3,000 on fence and trash containers required for new lease, JK 2nd, UA.
  6. JK moved adjourn,Clément Barthès 2nd, UA.  Meeting adjourned 6:32 pm.