All Meeting Minutes

2011-05-22 General Membership Meeting

5-22-11 May General Membership Meeting

In the Yard by the clubhouse, 1pm elections following home-made chili contest.

Executive Committee Members Attending: Heidi Kearsley (Vice-Commodore), Rob Miller (2nd Vice Commodore), Peter Kuhn (Treasurer), Barbara Kochan (co-Rear Commodore), and Noah Salzman (Secretary).

The winner of the chili contest: well, you'll have to ask the fine judges--Bill Prinzmetal, Alex Case, David Fraser, and others who stalwartly refused to be bribed for less than $1.

Big thanks to everyone who made chili for this event, and everyone who helped with getting stuff, playing music, sailing, and cleaning up.

Attendance was about 25 members and their guests, the bylaws require one tenth of the members to have an election, and current membership is 504.

Rob Miller, 2nd Vice Commodore, called the meeting to order at approximately 1:15 pm and adjourned it since there was no business to transact, there being too few members for an election and no other items on the agenda.

The Executive Committee will continue with most of the current members, and will elect additional members to fill vacancies.

The following financial report for the previous fiscal year and budget for the fiscal year was prepared and available to read on this website and in the clubhouse:

Annual Statement of Financial Condition May 1 2011

As of May 1st we had $18,848 in the bank, and our property is worth $362,522 (depreciated book value). Cash is up $3,626 from 5/1/10, property is up $30,468. This statement prepared without audit from the club’s books.


Income 5/1/10 to 4/30/11:


Regular memberships


DBW grant--reimbursement for 2 rescue skiff outboard motors, 60 wetsuits, 12 beginner windsurf boards & sails, dinghy masts and sails


UC workstudy reimbursement


Windsurf locker memberships


Surplus sale Nenya, windsurf board, outboard motor, and propeller; member good sales; donations including escrip and OH BBQ donations, interest, DMV registration refund


Total Income


Spending 5/1/10 to 4/30/11:


Windsurfing fleet--37 boards (including 13 beginner), 47 sails, 19 booms, mast extensions, universals, footstraps, downhaul line, nose pads, harness lines, uphauls, epoxy, respirators, spray paint, sandpaper, etc.


Dayleader wages and taxes


Dinghy fleet--11 Bahia masts, 8 sets Bahia main jib gennaker, Bahia rudder, 2 JY 1 Bahia centerboards, sail covers, 50% deposit 8 sets JY main jib, 8 sets Bahia jib gennaker and 2 P15 jibs, paddles, masthead floats, trapeze lines, spreader bases, boom ends, tiller extensions, frankentiller supplies, cleats, line, masthead, anchor bag supplies, gennaker pole supplies, anchors, shroud adjusters, tape, rivets, screws, etc.


Safety equipment--105 wetsuits and repair materials, 3 gal sunscreen, 54 PFDs, 2 sets binoculars, 4 VHF radios, 1st aid kit supplies, 1st aid training


Insurance-- marine and liability, workers comp premium


Rescue skiffs--2 rescue skiff outboard motors, engine and skiff parts, fuel


Keelboat fleet--bottom paint Dr. Who, deposit on mast for Uncle Donald, radio, Commander genoa and UPS, Merit boom covers, hull cleaning, lights, padeyes, fenders, haulout supplies, line, cleats, winch lube, caulk, epoxy resin hardener, carabiners, hand rails, shackles, sail repairs


Clubhouse and Yard--green fence slat material, trash can enclosure materials, PFD container repair materials, grey water system materials, board hospital flooring project and wall repair supplies, paint for mural, portapottie service, DSL service, garbage service, umbrellas, metal trashcans


City of Berkeley--license fee for space, capital improvements fund contribution, hoist maintenance fee


Use tax on wholesale purchases, sales tax, DMV registration Merit, corporate statement filing fee


Accident repair--repairs to boats hit by CSC, vet bills for members' dogs from rat poison


Activities--OH BBQ, cruise dock fees, social events


Credit card processing, bank fees


Tools--grinder, rotary tool, sander, fuel pressure tester, riveter, rope cutters, shop vac, drill bits, rotary tool burrs, crimper and wire stripper, files, jig saw, tool box, padlock, air compressor, blow gun, saws, post hole digger, tamper


Printing--flyers, lesson signup sheets


Office supplies--ratings book binders, stamps for Treasurer, signup sheets, laminating, dry erase board markers, paper, laser printer toner


Refunds--gift certificate, windsurf locker, sick member


Total Spending


Budget for Fiscal Year 5/1/11 – 4/30/11

Expected Income


Memberships (Regular and windsurf locker)


DBW reimbursement


UC Work-Study Reimbursement


Donations, surplus sales, interest, etc.


Total Income



Expected Operating Expenses








Printing, Ads, other Communications


Dinghy maintenance


Keelboat maintenance


Windsurfer maintenance


Skiff and engines maintenance, fuel


Buildings & Grounds maintenance, DSL, portapotti, dumpster, etc.


Club activities


Miscellaneous expenses (credit card processing, DMV reg, accident repairs, sales tax, credit card fees )


Total operating expenses



Expected Capital Expenses


DBW reimbursed items: dinghy sails, windsurf boards and sails, wetsuits, keelboat masts and rigging


Dinghies (other than DBW reimbursed items)


Keelboats (major repairs)


Windsurfing (other than DBW reimbursed items)




Clubhouse & Yard Improvements


Total Capital Purchases



Total Expenses