All Meeting Minutes

2011-10-30 ExComm meeting

10/30/11 ExComm Meeting

5:43 pm in the clubhouse.

Attending: Jennifer Kroon (Commodore), Heidi Kearsley (Vice-Commodore), Rob Miller (2nd Vice Commodore), Katie Tripp (Port Captain), and Peter Kuhn (Treasurer).

Officer Reports:

Treasurer: We have $20,359 in the bank, down $11,573 from 9/25/11 when we had $31,932. We also have a reimbursement request in to Cal Boating (aka Department of Boating and Waterways) for $16,450.90 for dinghy sails and keelboat masts and Rigging, to complete reimbursement on the $42,000 grant we received this year. We’ll be submitting our grant application for 2012 asking for the same amount for wetsuits, dinghy sails and masts, keelboat sails, trainer windsurf sails to replace existing equipment as it wears out.

Income 9/25 – 10/30/11:

Regular memberships $12,576.00

UC workstudy reimbursement $1,347.25

Donations (escrip) $2.53

Total: $13,925.78

Expenses 9/25 – 10/30/11

Windsurfing--3 115l Tabou Rocket LTD boards, 15 booms, 10 2 bolt mast bases, 10 universals, 10 extension collars, 14 rolls sail repair tape, 2) RRD FireMove boards (100 & 120 l.) & nose protectors $9,252.98

Keelboats--new mast for Pearson Commander Donald; lumber, caulk, fasteners new coamings and 4 used winches for Portugal Princess; keelboat winch overhaul supplies, fuel connector for Merit outboard motor, ine, hook, shackle, bearings, resin pump, fasteners, triangles, adjusters, eye snaps, 3 padlocks, 3 halyard shackles 1/4", blocks for PP, screws, keelboat motor overhaul parts $5,850.96

Taxes--sales tax on out of state wholesale purchases, DMV renew registration on 27 boats $2,465.00

Dayleaders--wages, taxes $3,322.78

Safety Equipment--loaner foul weather gear--18 bibs, 14 jackets $2,330.86

Rent--license rent and capital fund contribution $656.20

Rescue Skiffs--fuel, motor parts, new red seat for skiff $576.75

Clubhouse and Yard--used laser printer, toner, cups, plates, forks, foil pans, dishdetergent, bandaids, batteries for walkietalkies for OH's, yellowjacket trap, dustpan, dump fee, cocoa, porta-potty service, DSL service, garbage service $562.65

Bank--credit card processing fees $327.33

Activities-- food for Open House 10/2/11, propane, food for Sat BBQ 10/1/11 $274.94

Accident Repair--parts to repair outboard on Megan's boat hit by CSC boat $116.49

Tools--socket set, sockets, magnetic pickup tool, adaptors, cable lock, screwdrivers, pliers $113.91

Dinghies--3 roller furling drums, 12 bow shackles, eyestraps, shackles, clevis pins, hog rings, LESS $718 check from Alistair for refund he received on JY centerboards that was reimbursed but never delivered by Sound Boatworks. -$352.13

Total: $25,498.72

Report for 9/25/11 meeting that was cancelled:

We had $31,932 in the bank as of 9/25/11, up $780 from our last meeting 8/28/11 when we had $31,152.

Income 8/29 to 9/25/11:

Regular memberships $11,778.00

UC workstudy reimbursement $2,636.14

Donations $151.71

Total: $14,565.85

Expenses 8/29 to 9/25/11:

Dayleaders--wages, taxes $3,651.94

Windsurfing--20 Ezzy masts, Fanatic New Wave 75l board, dust masks, spray paint, mix sticks $3,540.20

Keelboats--Daisy remasting: blocks, deck org, springs, shackles, halyard line, plate, splice $1,930.74

Activities--food for Fast Track party 9/5 - 9/9/11, forks and pig for pig party 9/3/11, food for Open Houses 9/4 and 9/18/11, $1,017.09

Insurance--workers' comp premium deposit $756.00

Rent--license rent and capital fund contribution $645.83

Dinghies--trapeze hoist kits, Vision halyard, mushroom anchors for racing marks $555.35

Tools--skiff motor diagnostic kit, 2nd riveter, 2 rope cutters, meter, drill bits, tape measure, alum. Link $509.52

Clubhouse and Yard--porta-potty service, DSL service, garbage service $496.99

Bank--credit card processing fees $312.30

Rescue Skiffs--fuel, motor parts $236.77

Safety Equipment--sunscreen,less credit for return of defective radio $132.79

Total: $13,785.52

Agenda Items:

1. Rob Miller (RM) moved to approve the expenditures listed in the Treasurer's Report, Jennifer Kroon (JK) seconded (2nd), unanimously approved (UA).

2. JK moved to approve the following Sr. projects:

--Elyakim Rinat, making hatches per Sheldon Coad's advice

--Gaurav Saple, teaching

Heidi Kearsley (HK) 2nd, UA.

3. HK moved to have the November General Membership meeting on November 20, 2011 in the yard by the clubhouse and to have elections at 3 pm and to spend up to $300 on food to supplement potluck, with a rain date of November 27, 2011 with elections at 3 pm. JK 2nd, UA.

4. RM moved to spend up to $12,000 on more windsurfing gear, PK 2nd, UA.

5. JK moved to hold Open Houses with Introductory Sails on the following dates in 2012, PK 2nd, UA.

Feb 26
Mar 25
April 14- Berkeley Bay Festival (date to be confirmed with City)
May 6
May 20
June 17
July 22
Aug 5
Aug 19
Sept 2
Sept 18
Oct 7
Nov 4

PK 2nd, UA.

meeting adjourned 5:47 pm.