All Meeting Minutes
ExComm 2012-04-22
2012-04-22 ExComm Meeting
At the Cal Sailing Club clubhouse, 6:30pm
Executive Committee members present: Jennifer Kroon (Commodore), Adam Bertsch (co-1st Vice Commodore), Sophie Horiuchi (Port Captain), Stephanie Evans (Secretary), Yves Parent (co-Rear Commodore), Kevin Rendueles (3rd Vice Commodore), and Rob Miller (2nd Vice Commodore).
Officer reports:
Treasurer:
We have $22,724 in the bank, up $4,334 from our last meeting 2/29/12 when we had $18,390.
Income 3/1/12 - 4/22/12
|
Regular memberships
|
$15,747.00
|
|
UC workstudy reimbursement
|
$2,183.45
|
|
Windsurf Locker memberships
|
$2,940.00
|
|
Donations: escrip, google accounts test deposit
|
$6.26
|
|
|
|
|
Total:
|
$20,876.71
|
Expenses 3/1/12 - 4/22/12
| Dayleaders--wages, taxes | $4,497.35 |
| Website--new membership and security software, installation and programming | $2,625.20 |
| Rent--license rent and capital fund contribution x 2 months, hoist fee 2011 | $2,437.35 |
| Dinghies--Bahia shrouds, teflon spray, drain plugs, epoxy, caulk, cleats, blocks, shackles, links, hiking sticks, whipping twine, spinnaker repair tape, hose clamps, screws, cleat, lanyard, adapter, eyestraps, screws, jib halyards, gorilla tape for Bahia hull defect repair, , hitch pin for dolly axle | $1,779.52 |
| Clubhouse and Yard--lumber for BBQ table on deck, propane, porta-potty service, DSL service, garbage service | $1,346.16 |
| Keelboats--tiller/rudder head for Port. Princess, fasteners, fuel tank, spout, connector, epoxy resin, track stops, lightbulbs for nav lights, wire, connectors, line, caulk, backing plates, hull cleaning 3/23/12, eyestraps, ring, shock cord, eyestrap, fasteners, sail lube, snap shackle, horn cleat, riser, strap | $1,182.11 |
| Activities--food and supplies for Open House and Pig Roast 4/14/12, Sat BBQ's, teaching seminar pizza 3/6/12, easel, markers for seminar | $732.76 |
| Insurance-- workers' comp premium x 2 mos. | $527.00 |
| Bank--credit card processing fees | $431.82 |
| Aquatic Center Director's Conference (note this will show income as payments come in) | $356.77 |
| GMM 2/29/12 pizza | $273.06 |
| Rescue Skiffs--fuel, motor parts | $126.49 |
| Taxes--sales/use tax, filing fee | $92.00 |
| Windsurfing--epoxy pumps, mix sticks | $89.06 |
| Tools--epoxy, plastic welder, locking pliers, slipjoint pliers, calipers, superglue | $46.13 |
| Total: | $16,542.78 |
Co-1st Vice Commodore
Adam Bertsch and Michael Scalet had proposed we allot $20,000 for the year to purchase one new training/teaching-oriented boat (similar to Bahia), and one higher performance boat (similar to JY15).
This was not included in the budget for next year, but we do not have affordable prices for these boats yet, anyway. Michael and Adam are considering the RS Venture (currently listed ~$14,000 per boat) for teaching boats and the RS 500 (currently listed ~$11,000 per boat) as the performance boat--but the current price is cost prohibitive. They'll have to see what kind of discount CSC could get and revisit this proposal to purchase new boats to replace current fleet if we can bring the price down to an affordable amount.
Agenda:
1. Jennifer Kroon (JK) moved to approve the expenditures listed in the Treasurer's report, Adam Bertsch (AB) seconded (2nd), unanimously approved (UA).
2. JK moved to approve the following senior projects:
Eugene (Genya) Bolotin - pig roast for open house
Sebastian Conrady - fixing gennakers/rigging
Eoin Schell - teaching & fixing website
Sergio Rizzo - 20 hrs of teaching
John Jensen - 20 hrs of teaching
Yves Parent (YP) 2nd, UA.
3. JK moved to approve the following budget for FY 2012-3:
| Budget for Fiscal Year 2012-2013 | |
| Expected Income | Budget |
| Memberships (Regular and windsurf locker) | $148,000 |
| DBW reimbursement | $40,000 |
| UC Work-Study Reimbursement | $17,000 |
| Donations, surplus sales, interest, etc. | $1,000 |
| Total Income | $206,000 |
| Expected Operating Expenses | |
| Dayleaders | $38,000 |
| Insurance | $14,000 |
| Lease | $10,000 |
| Printing, Ads, other Communications | $1,000 |
| Dinghy maintenance | $9,000 |
| Keelboat maintenance | $7,000 |
| Windsurfer maintenance | $1,000 |
| Skiff and engines maintenance, fuel | $3,000 |
| Buildings & Grounds maintenance, DSL, portapotti, dumpster, etc. | $6,000 |
| Club activities | $5,000 |
| Miscellaneous expenses (credit card processing, DMV reg, accident repairs, website programming, sales tax, credit card fees ) | $15,000 |
| Total operating expenses | $109,000 |
| Expected Capital Expenditures | |
| DBW reimbursed items: dinghy sails, keelboat masts and rigging | $40,000 |
| Dinghies (other than DBW reimbursed items) | $10,000 |
| Keelboats (major repairs) | $10,000 |
| Windsurfing (other than DBW reimbursed items) | $30,000 |
| Tools | $2,000 |
| Clubhouse & Yard Improvements | $5,000 |
| Total Capital Purchases | $97,000 |
| Total Spending | $206,000 |
AB 2nd, UA.
4. JK moved to approve 2 Introductory Sails to be held at the Tidewater Boating Center in Oakland (dates TBD) as a pilot for partnering with the East Bay Regional Park District. The Introductory Sails will happen on a weekend day, following the same requirements as our current Introductory Sails (or Open Houses). Cruising skippers would sail 2 keelboats and 2 dinghies down (or tow or trailer dinghies) to offer rides. If it goes well, we may do 2 more.
Discussion: EBRPD is VERY interested in partnering with a community sailing organization at Tidewater. There are some issues with the location for CSC, we would not be able to duplicate what we have in Berkeley, but it is a good opportunity. If we are willing to partner with them at Tidewater, it could lead to other opportunities at other Parks locations. They have also said that they have a couple grant writers on staff that might be able to provide us with support.
Rob Miller (RM) 2nd: 5 voted yes, 0 voted no, 1 abstained. Approved.
One member suggested we consider Marina Bay as an alternate CSC location.
5. RM moved that we hold the next GMM on Sunday, 5/13 at 1pm (very low tide) in the club yard. YP2nd, UA. Heidi Kearsley will work on entertainment and food details.
Meeting adjourned 7:00pm.