All Meeting Minutes

ExComm 2012-5-20

2012-05-20 ExComm Meeting
In the yard before the General Membership Meeting 4:45pm
Executive Committee members present: Jennifer Kroon (Commodore), Heidi Kearsley (Vice-Commodore), Rob Miller (2nd Vice Commodore), Kevin Rendueles (3rd Vice Commodore), Barbara Kochan and Yves Parent (co-Rear Commodores), Stephanie Evans (Secretary), and Peter Kuhn (Treasurer).
Officer reports:

Barbara Kochan (BK) co-Rear Commodore: beginner windsurfing lesson attendance has been down. 
Peter Kuhn (PK) Treasurer:
We have $ $18,382 in the bank, down $4,342 from our last meeting 4/22/12 when we had $22,724.
Income 4/23/12 – 5/20/12
Regular memberships $14,585.00
Windsurf Locker memberships (thanks Cindoll!) $9,610.00
UC work study reimbursement for part of dayleader wages $1,812.88
Total: $26,007.88
Spending 4/23/12 – 5/20/12
Windsurfing--(8) RRD EasyRide boards, (1) FireMove 100 l board, (1) 360 Evo Softskin V2 board, (1) Firerace 135 Vtech board, (8) Loft sails, Freewave 77 board and Hawk 108 board, (2) NP sails -- 2.9 and 3.3 Core, 8 Ripper rigs except only 2 booms, spray paint for marking $18,093.23
Dayleaders--wages, taxes $3,531.18
Dinghies-- 3 Bahia gennaker blocks, 12 Bahia mainsheet blocks, 7 Bahia turning blocks, 600' spool Bahia gennaker line, line-end balls, pliers, caulk, lube, needles, twine, wax, box, clip, spike, velcro, line-end torch, 6 Bahia anchor chains, 6 mainsheet cleats, mainsheet block and cleat base swivel, 6 trapeze harnesses, cleats, blocks, shackles, hiking sticks, screws, carabiners $3,454.07
Keelboats-- bottom job for Meritorious, hull cleaning 4/23/12, rags, acetone, heat gun, paddles, bucket, tape, paint, degreaser, epoxy resin, bronze wool, electrical fasteners, hasps for Commander lockers, fasteners, shackles, cleats, thermostats and seals for keelboat engines, gas $1,823.53
Clubhouse and Yard--dump fees, padlocks and hinges for windsurf rental lockers, propane, porta-potty service, DSL service, garbage service, stamps for Treasurer, fees for credit card purchase of foreign software $1,192.51
Rent--license rent and capital fund contribution $645.83
Activities--food and supplies for Open Houses 4/14/12 and 5/6/12, food for FastTrack dinner $506.61
Accident repair--powerhead for outboard broken by CSC boat $337.20
Bank--credit card processing fees $291.00
Insurance-- workers' comp premium $264.00
Safety Equipment--wetsuit for evaluation $108.74
Tools--punch, hoses, power cords $102.15
Total: $30,350.05
Agenda:
1. Rob Miller (RM)moved to approve the expenditures listed in the Treasurer's report, Yves Parent (YP) seconded (2nd), unanimously approved (UA).
2. Jennifer Kroon (JK) moved to approve the following senior projects:

Cyrille Pauthenier – will be working as a website administrator to help us secure the site. 

RM seconded, UA.


3. PK moved to approve spending (as money is available) up to the amounts listed under Expected Operating Expenses and Expected Capital Expenses in the budget approved at the 4/22/12 ExComm meeting. (The budget is in the Annual Financial Statement and Budget to be distributed at the General Membership Meeting). If the club finds a dinghy or dinghies to purchase this year, we may rearrange the budget DBW grant to omit the purchase of a Commander mast.

RM seconded, UA.

4. JK moved that we approve Joshua Leihe’s dinghy cruise to circumnavigate Treasure Island, using this safety plan he proposed:

Safety Precautions:

1.     Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.

2.     A club keelboat will accompany the cruise to carry provisions and lend assistance if necessary.

3.     We will round the island in full daylight before heading into Clipper Cove for a potluck dinner.

4.     All boats will be thoroughly inspected for damage and repaired if necessary.

5.     Every participant sailing on a dinghy will be either a senior or an extremely advance junior skipper.

If permission is given, he will assess weather conditions on the day of the cruise before making the final decision on whether or not to round the island.

RM seconded, UA.

5. Sheldon Coad:

Lockers behind refugee kitchen are being used to store dinghy maintenance parts as well as food, pots, and pans.  The locker was built specifically for keelboat sails as they’re well ventilated and are the 12 ft long that our keelboat sails require.  We will have new sails coming in that we will need to store and we cannot store them in the keelboat or dock boxes (they will never dry that way and will rot) and there’s not enough room in the board hospital.  Peter Kuhn proposed we move the bytes to the roofa dn build a new keelboat sail locker in that space in the yard. The issue is that those will be challenging to access when all the dinghies are parked in the yard.  Jennifer Kroon moved we dedicate the tool shed (West of the club house) to keelboat supplies and sails.  Kevin Rendueles (KR) seconded, UA.

6. Mark Playsted:

Proposed a dinghy cruise to China Camp in the coming months, on a weekday (most likely Friday) to keep dinghies free for lessons and general use on weekends.

Safety Precautions:

  1. Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.

2.     A club keelboat will accompany the cruise to carry provisions and lend assistance if necessary.

3.     All boats will be thoroughly inspected for damage and repaired if necessary.

4.     Every participant sailing on a dinghy will be either a senior or an extremely advance junior skipper.

Yves Parent (YP) moved we approve the cruise, JK seconded, UA.

Meeting adjourned 5:10 pm.