All Meeting Minutes

ExComm 2012-07-29

2012-07-29 ExComm Meeting
In the clubhouse, 6:25pm.
Executive Committee members present: Jennifer Kroon (Commodore), Seamus Vanecko (co-1st Vice Commodore), Yves Parent (co-Rear Commodore), Kevin Rendueles (3rd Vice Commodore), Michael Moore (co-Port Captain), Peter Kuhn (Treasurer) and Stephanie Evans (Secretary).

Officer reports:

Peter Kuhn (PK) Treasurer:

We have $17,019 in the bank,  down $10,827 from 6/24 when we had  $27,845.

Income 6/24-7/29/12:

 

Regular memberships

$28,037.00

Windsurf Locker memberships

$495.00

UC workstudy reimbursement

$1,122.37

 

 

 

 

Total:

$29,654.37

Spending 6/24-7/29/12

 

Windsurfing--(28) sails, including (18) Ezzy 4.5 to 7.5, (9) Simmer Style 3.7 to 5.3, and (1) used Simmer; 12 booms, 9 fins, 9 mast bases, 6 mast extensions, 30 RDM shims, 20 universals, 15 uphauls

$16,534.27

Safety Equipment--(30) mens and (28) womens wetsuits, wetsuit repair supplies, sunscreen

$6,775.99

Dayleaders--wages, taxes, payroll processing

$4,095.92

Taxes--property tax on boats and possessory interest of rented space

$2,895.86

Insurance--D&O, workers' comp premium

$2,013.00

Dinghies--(3) Bahia booms, (4) JY spreaders,  gorilla tape, cleats, blocks, shackles, screws, tiller extensions, fastpins, epoxy kit, lanocote, parrel beads, cotter rings, Duralac, plastic welding

$1,702.06

Clubhouse and Yard--electrical service parts, dump fees, propane, porta-potty service, DSL service, garbage service, extension cord, fire extinguisher, bowls, plates, paper towels, acetone, denatured alcohol, plastic wrap, sponges, aluminum pans, scissors, knives, dish detergent, couplings, glue, cutoff blades, tape, food for workparties, binders, printing

$1,676.52

Keelboats--hull cleaning 6/10-21/12 and 7/11/12, materials for Commander hatch repairs, mast fitting for Commander vang, winch holder, fasteners,handrail, tow line, rust converter, penetrating epoxy, teak oil, parts for keelboat engines, hose, sponges, sandpaper, rags, battens

$1,310.49

Activities--food Open House and party 7/22/12,  FastTrack BBQ's 6/21 and 7/9-13, party 7/4/12, slip fees Angel I. cruise 7/15/12

$1,100.73

Skiffs--fuel, engine parts, skiff bilge pump and steering parts

$849.72

Rent--license rent and capital fund contribution

$672.58

Bank--credit card processing fees, bank fee

$623.73

Tools--wrench set, impact driver bits, lube, grease, ratchet, power cord, sandpaper, bits, screwdriver, bit holder, danger tape, cube taps, brushes, marine epoxy, battery spray, allen keys, wire crimper/stripper

$230.08

Total:

$40,480.95

 

Agenda:

1. Jennifer Kroon (JK) moved that we approve the following Senior Projects:

Windsurfing—

 

Joolz- clinix and organizing a delta trip

Ilia Merkin - waterproofing the top prone of the windsurf lockers 

 

Sailing—

 

Sergio Rudin - Make 5 POB devices for the keelboats
Paco - Run the August Fast Track
Yves Parent - Ran the July Fast track instead of surrendering 100 hours. 

Yves Parent (YP) 2nded, Unanimously Approved (UA).

12.  Seamus Vanecko (SV) moved that we revise the budget to accommodate dinghy purchases; JK 2nded, UA.

Revised Budget

 

Expected Income

 
Memberships (Regular and windsurf locker) $150,000
DBW reimbursement $40,000
UC Work-Study Reimbursement $17,000
Donations, surplus sales, interest, etc. $1,000
      Total Income $208,000
Expected Operating Expenses  
Dayleaders $38,000
Insurance $16,000
Lease $10,000
Printing, Ads, other Communications $1,000
Dinghy maintenance $13,000
Keelboat maintenance $7,000
Windsurfer maintenance $1,000
Skiff and engines maintenance, fuel $3,000
Buildings & Grounds maintenance, DSL, portapotti, dumpster, etc. $6,000
Club activities $5,000
Miscellaneous expenses (credit card processing, DMV reg, accident repairs, website programming, sales tax, credit card fees ) $13,000
     Total operating expenses $113,000
Expected Capital Expenditures  
DBW reimbursed wetsuits $6,597
DBW reimbursed dinghy masts and sails  $13,500
DBW reimbursed trainer windsurf boards and sails $9,873
DBW reimbursed keelboat sails masts and rigging  $10,030
Dinghies (other than DBW reimbursed items) $18,000
Keelboats (major repairs) $5,000
Windsurfing  (other than DBW reimbursed items) $25,000
Tools $2,000
Clubhouse & Yard Improvements  $5,000
     Total Capital Purchases $95,000
Total Spending $208,000

3. PK moved that we approve purchasing two dinghies (one RS Venture, one RS 500); SV 2nded; UA.

4. PK moved that we hold the General Membership Meeting on August 19th at 5:30pm; Stephanie Evans (SE) 2nded, UA.

Gunther Weber’s request for two qualifying dinghy cruises outside of the dinghy cruising skipper area was tabled for this meeting.

5. SE moved to adjourn the meeting; PK 2nded; UA. Meeting Adjourned at 635pm.