All Meeting Minutes

2008.01.13 - Excom

EXCOM MEETING
Sunday April 13, 2008

EXCOM MEETING

Excomm Members Present:

 

  • Heidi Kearsley, Co-Vice Commodore
  • Carl Caven, Co-1st Vice
  • Auric Hornemann, Co-1st Vice
  • Rob Miller, 2nd Vice
  • Edward Anelli, Co-3rd Vice
  • Michael Scalet, Port Captain
  • David Fraser, Rear Commodore
  • Peter Kuhn, Treasurer

Other CSC Members Present:

  • Clayton Seward
  • Neil Larsen
  • Jason Morton
  • Marie Robert
  • Tyler Elliott
  • Doug Taylor
  • Tim Brandon
  • Susan Barber
  • Aaron Gutierrez

meeting started 6:30pm

I. Officer Reports

A. Vice: I waterstarted 4 times!

B. 1st Vice: gotta lotta boats, alla boats float

C. 2nd Vice: everyone should windsurf, it's a lotta fun.

D. 3rd Vice: no report

E. Port Captain: no report

F. Rear: we need more teachers, Todd Price is doing a fantastic job on Saturdays, 1st Fast Track will be 1st week of May.

G. Treasurer:

We have $34,688 in the main accounts, up $1,036 from March 16th when we had $33,652.

In the last four weeks we have taken in:
Regular memberships (we are setting records again) $9,865.00
Windsurf Locker memberships (first checks coming in—thanks Isabella!) $1,400.00
Hansen Lecture donations (Thanks Jane!) $836.00
UC workstudy reimbursement $383.00
OH BBQ donations 3/23 and 4/6 (thanks Isabella, Cigdem, and Pinar!) $310 $305.00
sales (Thanks Rob) $ 0.00
Tshirt sales Hansen Lecture (Thanks Jane!) $290.00
YRA membership $100.00
Interest on money market account, booklets, DSL line rebate $78.00
Total $13,257.00
And we have spent:
Dinghies: 3 JY15 masts, JY15 main & jib, JY6 chainplates, JY5&6 trapeze hardware, Laser Pro vangs, JY anchor plate ply sealer and chocks, Bahia shroud adjusters and shackles, epoxy resin hardener filler gloves, shackles, vinyl numbers and letters, pop rivets, batten stock, foam for JY15 deck supports (thanks Carl and all the JY fixers!) $3,670.00
Dayleader wages, taxes, payroll processing $2,860.00
Windsurf--Crazy Fly 120 l board, carbon fiber cloth and epoxy supplies, footstraps, spray paint, contact cement (thanks Rob!) $1,511.00
Events--3/15 windsurf party, Jason Voss windsurf boot camp, Hansen lecture food (thanks Asma, Isabella, Rob, Heidi!) $1,054.00
Tools--yard set of tools (Carls!), drill bits, sail repair needles snips holecutters dies, grinder, vacuum bags, pliers, shovel, knives, screwdrivers, cutoff wheels, files, brushes $793.00
OH BBQ food cost 3/23 and 4/6 $548.00
lease payment April $462.00
Clubhouse: dump fees for cleanup, DSL line, web cam, laser printer, lock for windsurf container, 1/8 line for windsurf awning repair, hose and repair ends, rake, umbrella stand $455.00
Skiff-gas, parts for engine, bottom paint for backup skiff $412.00
Keelboats-Pomodoros new VHF radio and hatchboards, winch handles, rigging fasteners (thanks Theron and Greg) $378.00
Office Supplies-receipt book, pens, stamps, laser printer toner, racing booklets (thanks Gary!), J dock keys $146.00
Teaching & Workparty snax (thanks Todd!), Angel I cruise snax and park fees (thanks Michael Faw) $130.00
credit card fees $111.00
Total $12,530.00

In addition, we have $1289 in the CSC Xtras account, and the oil spill insurance claim (still not paid) should provide about $4k.

II. Agenda

 

  • Senior Projects
  • Approval of Expenditures
  • Rob Miller's Senior Project
  • Action without meeting

A. Senior Projects

Michael S moved to approve the following Senior projects and authorize spending:

  • Noah Salzman - build a new dinghy sail locker and spend up to $700 for materials
  • Lance Kim - prepare the mast and boom on the new JY6 by separating the dissimilar metals
  • Aaron Gutierrez - build and install a bow bumper for the new JY6 Rob Miller seconded, passed unanimously

B. Approval of Expenditures

Peter Kuhn moved to approve all the expenditures summarized in the Treasurer's report, Heidi Kearsley seconded, passed unanimously

C. Rob Miller Senior project

Michael Scalet moved to approve Rob Miller's Senior project consisting of teaching windsurfing at the Saturday morning lessons over 20 times, Heidi Kearsley seconded, passed unanimously.

D. Action without meeting--email to ExComm list can constitute 'written consent'.

Peter Kuhn moved as follows: Electronic communication to cal-sailing-excomm@yahoogroups.com of a motion, seconding of a motion, or a vote in favor of a motion, shall be recognized as written consent to that motion. Where two members share an office, the first co-officer to send an email to cal-sailing-excomm@yahoogroups.com shall be entitled to provide written consent for both co-officers, unless the other co-officer objects. The record of the motion and the written consent shall include the portion of the electronic communication that provides the consent.

Discussion: ExComm meetings are only scheduled every two weeks, but actions requiring an immediate vote often come up between meetings.

The Bylaws Article III, Section 7 say:

"Any action required or permitted to be taken by the Committee may be taken without a meeting, if all members of the Committee for all positions currently held shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the committee. Such action by written consent shall have the same force and effect as the unanimous vote of such members."

This rule clarifies that emails to the ExCom discussion list are recognized as written consent under the club Bylaws. David Fraser seconded, passed unanimously.

E. Donation of Lidos

Michael Scalet moved to donate two Lidos to the Donner Lake sailing program (fellow DBW aquatic center/ community sailing program) so as to get more room in yard by removing boats which are rarely sailed, with the stipulation that the co-1st Vices are to decide which boats and what equipment will be donated. Rob Miller seconded, passed unanimously.

F. Purchase of Personal Flotation Devices (aka lifejackets)

Michael Scalet moved to spend up to $1,000 to purchase more PFD's, Rob Miller seconded, passed unanimously.

G. Adjournment

Michael Scalet moved to adjourn, Rob Miller seconded, passed unanimously.

meeting ended 6:50 pm