All Meeting Minutes

2008.11.23 - Excom

EXCOM MEETING
Sunday November 23, 2008
At the Cal Sailing Club, 5:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Co-Vice Commodore
  • Peter Kuhn, Co-1st Vice Commodore
  • Auric Hornemann, Co-1st Vice Commodore
  • Rob Miller, 2nd Vice Commodore
  • Brian Buchanan, Co-3rd Vice Commodore
  • Jennifer Kroon, Secretary

Other members present:

  • Bobby Arthurs
  • Madrone Jack

Treasurers Reports

Since we cancelled the 10/26/08 meeting, there are two Treasurer's reports:

Treasurer’s Report for 11/23/08 ExComm meeting

We have $26,051 in the main accounts, down $9,476 from 10/26/08 when we had $35,528. We also have $18 in the CSC Xtras account after paying $135 for a member clothing order.

Income in the last four weeks
Regular memberships $3,196.00
UC workstudy reimbursement $1,659.00
member clothing sales $916.00
workers comp payment refund $197.00
Open House BBQ donations 11/2/08 $75.00
escrip, interest, booklets $11.00
Total $6,054.00
Expenses in the last four weeks
windsurfing--10 sails 4.2 to 5.8, 8 masts 370 400 $5,505.00
keelboats--Daisy bottom job, remaining 50% on 2 Commander mains and 2 jibs, keelboat motor carb valves, gas, batteries for VDS's $3,103.00
dayleader wages and taxes $2,967.00
General Membership Meeting 11/16/08: BYC rental and food $703.00
teaching expenses--48 instructor hats (thanks Jackie!) snax Sat am (thanks Todd!) $668.00
dinghies--2 Faw masthead floats, epoxy, sanding and grinding disks, racing whistle $586.00
OH BBQ's 10/19 and11/2 $548.00
lease payment Nov $462.00
food for parties 11/1 and 11/6/08 $290.00
member clothing order $243.00
clubhouse--dump fee, portapottie, DSL $207.00
checks, 3 hole punch $139.00
credit card processing fees $110.00
Total $15,531.00

Treasurer’s Report for 10/26/08 ExComm meeting (Cancelledd)

We have $35,528 in the main accounts, up $14,627 from 9/28/08 when we had $20,901. We also have $153 in the CSC Xtras account.

Income in the previous four weeks
DBW reimbursement part of cost of 2 Bahias $15,000.00
Regular memberships $6,383.00
UC workstudy reimbursement $3,960.00
wetsuits sold to members $1,272.00
Donations! $254.00
Open House BBQ donations 10/19/08 $240.00
interest income $ 4.00
Total $27,113.00
Expenses in the previous four weeks
dayleader wages and taxes $3,980.00
wetsuits for club and sale to members $3,105.00
keelboats--deposit 50% on 2 Commander mains and 2 jibs, sail repairs, windexes, $1,621.00
washer, laminating pouches $ 0.00
windsurf--5 windsurf sails 4.9 2x5.5 2x5.9 $1,275.00
clubhouse--dumpster, portapottie, DSL, small fridge for yard, new printer for computer, cleanup supplies $692.00
lease payment $462.00
skiff--battery, voltage regulator, bottom paint $274.00
food for sailors and windsurfing party 10/11/08 $260.00
credit card processing fees $235.00
teaching expenses--snax Sat am (thanks Todd!) $184.00
insurance add 5th Bahia $121.00
dinghies--block, shackles, rig tape $97.00
tools--cordless drill, knives, screwdrivers $92.00
property tax '02 keelboat $89.00
Total $12,487.00

Agenda Items

Peter Kuhn moved to approve the expenditures listed in the Treasurer's Reports, Jennifer Kroon seconded, passed unanimously

Peter Kuhn moved to spend up to $3,000 on a 6th Bahia and up to $3,000 on new windsurf boards contingent on getting at least $6,000 in donations, Jennifer Kroon seconded, passed unanimously

Peter Kuhn moved to discount the memberships for families to $96/3 months when they sign up together, effective immediately and lasting until March 1, 2009. An unlimited number of children, their parents/guardians, even their parents/guardians' parents/guardians, will all be able to sign up at the same time for a total of $96 for 3 months of membership dues. Jennifer Kroon seconded, passed unanimously

Jennifer Kroon moved to purchase ski lift tickets (Alpine Meadows corporate program) for sale at cost to members, Rob Miller seconded, passed unanimously

Jennifer Kroon moved to adjourn, Brian Buchanan seconded, passed unanimously

Meeting adjourned 5:40 p.m.