All Meeting Minutes

2014_08_23 Excomm

Meeting Date/Location

PM 8/23/2014 at 4:45 in CSC Clubhouse

   
       

Attendance

     
       

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Molly Morelock

MM

Y

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

 Y

Second Vice Commodore (co)

Peter Naulls

PN

 Y

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

 N

Third Vice Commodore

Kevin Rendueles

KR

 N

Rear Commodore (co)

Yves Parent

YP

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Daniel Boldi

DB

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Kevin Dudney

KD

N

Officer Reports

     
       

YP

4 FastTracks = 40 new juniors; New winter program; Sr. study group, CPR classes and FastTrack spillover

   

PK

Presented Treasurer’s Report

   

Treasurer's Report:

We have $15,483 in the bank, down $5,229 from last meeting 6/29We also have a reimbursement request into DBW for $37,189, which they'll pay off in a month or two, so we are fine for moolah.

Income 6/30 - 8/23/14:

Regular memberships $44,299.79
Cash rewards credit card, donations $5,662.00
Windsurf locker memberships $1,275.58
UC Workstudy reimbursements $780.00
Surplus equipment sales--old skiff motor, wetsuits $725.06
Total: $52,742.43


Spending 6/30 - 8/23/14:

Dinghies--remainder payment on 3rd RS Venture, 5 masts, 4 booms, spinnaker for RS 500, 3 Venture mains + 3 jibs, forestays, trap lines, tiller extensions, line, cleats, fastpins, hogrings, shock cord, shackles, hull numbers, trapeze handles, sail numbers, shackles, eyestraps, spreader tips, tape, rollerfurling drums, paint, colors, rigging labor, cable, sleeves, sail kote, stop-ties, boom ends, jib halyard sheave box, guard, sail repairs $22,295.00
Dayleader wages and taxes $6,101.17
Taxes--use tax 2nd quarter 2014, DMV registration fees and sales tax RS Venture 3, property taxes on boats and possessory interest in land rented from City $5,925.66
Skiff--new skiff motor, throttle cables and remote control parts, inspect old skiff motor, gas, bottom paint, cleats, carabiners, skiff trailer front wheel and iron, hourmeters, sanding discs, sealant, tape, portable navigation lights, line, 2x12, screws for bench in skiff $5,125.99
Activities and Teaching Expenses--food for womens sailing seminar 7/1, party 7/4, OH 7/13/14, Angel I. dinghy cruise 7/11, Sat and Sun lesson BBQ's, windsurf seminar 7/15, raciing dinner 7/24, fast track dinners 7/7-7/11 and 7/27-8/1 $4,902.11
Windsurfing--2 JP Funster 160's, Super Sport 112 board, 4 Ripper 4.2 sails, nose pads, mast plates, sail repair tape $4,882.15
Insurance--directors and officers annual premium, hull and liability insurance for new Venture, workers comp deposit premium and monthly premium $3,203.00
Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, guitar, scrubber sponges, paper towels, solar lights and mounting hardware, storage boxes, signboard, coffeemaker, coffee, propane, crimper and cord for fridge, aluminum pans, markers, serving spoon, lightbulb, dump fee, dish soap, veggies, sink strainers, cooking wine, decorations, roofing, 2x2, deckscrews, bolts for yard project, guitar repair supplies, tile repair supplies, glowsticks and batteries for night sail, binders $1,659.16
Keelboats--spinnaker bags, teak sealer, fasteners, gel coat, caulk, brushes, battery charger inlet, bulb, roller covers, hull cleaning, VHF radios, winch parts, sail repairs $1,516.36
Credit card payment charges $1,017.27
City--rent and capital fund payment $730.15
Safety equipment--sunscreen, handheld VHF radio, first aid kit supplies, zipper repair kit for PFDs and wetsuits $400.53
Tools--hose, paper towels, duct tape, brushes, electrical tape, screwdrivers, pliers, hose repair ends, yard cart, allen wrench set, screwdrivers, sanding discs, oil spray $212.59
Total:

$57,971.14

Budget report:

We're only through a quarter of the fiscal year, and membership dues are already almost half the expected amount in the budget.  Dues income is up compared to last year by about $15k, and total income plus the DBW grant money is up by about $20k.  I propose we add $10k to the expected dues income in the budget, and $8k to the expected donations and surplus sales income to reflect year to date surplus wetsuit sales, credit card rewards income, and donations.

 

The dinghyists have made up for last year's lackluster performance by spending 97% of their budget already this year.  I suggest we up their budget by at least $10k so they can buy new foils for the Bahias which are pretty tatty.

 

The windsurfists are at 91%, continuing a longstanding tradition of stocking up before the summer hits.  I think we should wait till next March to add more money, the racks are pretty well filled, and the money remaining should cover booms, bases, line, and fiberglass repair supplies.

 

Both the clubhouse and yard budget and the activities budget look fine, at 47% and 41%, this is the season when they'll have the most to do.

 

Dayleader cost has been lower than expected (it should be well ahead of the calendar, due to longer and sunnier days) due to the many volunteer dayleaders and BCC workstudy picking up most of Daniel's paycheck (and Antony's as well, we hope)

 

General overhead is tracking the calendar, as expected, with the $15k insurance bill due at the end of the fiscal year.  I propose we add $8k to reflect expenditures on wetsuits and safety gear, plus our rescue skiff repairs and upgrades.

 

Keelboatists have deferred any major repairs, but considering that a bottom job costs less than $3k, their budget is much more than adequate even if we haul out half the fleet this winter.

Budget for Fiscal Year 2014-2015 vs Actual Spending through 8/10        
Expected Income Budgeted Year To 8/10 % of budget Remaining
  Memberships (Regular and windsurf locker) $175,000 $82,342 47% $92,658
  DBW reimbursement $40,000 $0   $40,000
  UC Work-Study Reimbursement $18,000 $1,821 10% $16,179
  Donations, surplus sales, interest, etc. $2,000 $7,355 368%  
        Total Income $235,000 $91,518 39% $143,482
Authorized Spending        
  Club activities $25,000 $9,961 40% $15,039
  Dinghies and rescue skiffs $45,000 $43,633 97% $1,367
  Windsurfing $30,000 $27,289 91% $2,711
  Keelboats $19,000 $3,290 17% $15,710
  Dayleaders $40,000 $10,748 27% $29,252
  Clubhouse and Yard $28,000 $13,197 47% $14,803
  General Overhead $48,000 $11,902 25% $36,098
        Total Spending $235,000 $120,020 51% $114,980

 

Here is the proposed revised budget:

Revised Budget for Fiscal Year 2014-2015
Expected Income Current Proposed
  Memberships (Regular and windsurf locker) $175,000 $185,000
  DBW reimbursement $40,000 $40,000
  UC Work-Study Reimbursement $18,000 $18,000
  Donations, surplus sales, interest, etc. $2,000 $10,000
        Total Income $235,000 $253,000
Authorized Spending    
  Club activities $25,000 $25,000
  Dinghies and rescue skiffs $45,000 $55,000
  Windsurfing $30,000 $30,000
  Keelboats $19,000 $19,000
  Dayleaders $40,000 $40,000
  Clubhouse and Yard $28,000 $28,000
  General Overhead $48,000 $56,000
        Total Spending $235,000 $253,000

Club Business

Agenda/Votes

           

Issue

Move

2nd

Unanimous Approval?

For

Against

Obstain

Approve the above expenditures

SE

MM

Y

     

Increase Budget as proposed in PK’s Treasurer’s Report

DR

DB

Y

     

Approve the following Sr. Projects: Sr. Projects to be approved this meeting include the following:

Eva Nguen – July FastTrack

Christian and Matt Hess – August FastTrack

Sherry Mayor – Coordinate testing for Jrs. in Sept.

David Faucett – New lighting in the boat yard

YP

SV

Y

     

Adjourned at 4:53 PM

SE

SV

Y