All Meeting Minutes

2014-10-05 ExComm Meeting Minutes

Title Name Code Present
Commodore Stephanie Evans SE  
Vice Commodore (co) Lonnie D. LD  
Vice Commodore (co) Molly Morelock MM  
First Vice Commodore (co) Dan Rolinek DR y
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN y
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Rendueles KR  
Rear Commodore (co) Yves Parent YP  
Rear Commodore (co) Will Spargur WS y
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB  
Treasurer Peter Kuhn PK y
Secretary Kevin Dudney KD y
Other members present Jennifer Kroon    


Officer Reports

PN Some new 180 boards; getting rid of some worn out boards; continuing repairs
WS Probably getting ready to move to 1 day/week of windsurfing lessons (Saturday only) for the off season
DR waiting on an order of new foils for the dinghies

PK - Treasurer's Report

We have $20,431 in the bank, up $4,947 from last meeting 8/23.  Reimbursement requests for the entire $40,000 grant are in to DBW, expected to be paid this month.

Budget report: we're 43% through the fiscal year, 2014 summer is over, and money looks fine.  Dues are 66% of amount expected in our revised budget, donations and surplus sales are at 129%.  Windsurfing is $3k overbudget, Dinghy has $8k left, keelboats have $15k left, dayleaders look OK as long as workstudy increases, activities look OK as long as expenses scale back in winter, overhead looks fine as long as we have no accidents.

Here's the detail on budget vs year to date

Expected Income   Year To Date % of budget Remaining
  Memberships (Regular and windsurf locker) $185,000 $122,328 66% $62,672
  DBW reimbursement $40,000 $0   $40,000
  UC Work-Study Reimbursement $18,000 $2,930 16% $15,070
  Donations, surplus sales, interest, etc. $10,000 $12,943 129%  
        Total Income $253,000 $138,201 55% $114,799
Authorized Spending        
  Club activities $25,000 $15,793 63% $9,207
  Dinghies and rescue skiffs $55,000 $47,318 86% $7,682
  Windsurfing $30,000 $32,820 109% ($2,820)
  Keelboats $19,000 $4,499 24% $14,501
  Dayleaders $40,000 $16,371 41% $23,629
  Clubhouse and Yard $28,000 $15,588 56% $12,412
  General Overhead $56,000 $23,198 41% $32,802
        Total Spending $253,000 $155,587 61% $97,413

Now for the period since last meeting:

Income 8/24 - 10/5/14

Regular memberships $30,269.29
Windsurf locker memberships $507.00
cash rewards credit card, donations $457.06
UC Workstudy reimbursements $211.80
Total: $31,445.15

Spending 8/24 - 10/5/14

Windsurfing--4 JP Funster 180 boards, gloves, stirrers, brushes, fiberglass cloth, handle,  2 spools 4mm line $5,531.35
Dayleader wages and taxes $5,208.50
Activities and Teaching Expenses--food for Sat and Sun lesson BBQs 8/914 - 9/27/14, FastTrack dinners, parties, windsurf seminar, dayleader training, Sat sailing lesson skipper snack, OH's /10 and 9/14, GMM 8/24, Angel I cruise 9/3 $4,593.43
Clubhouse and Yard--portapotty service,  DSL service for clubhouse computer, tea, coffee, dish soap and bottle, hex key, fittings for rigging for toolshed mast, first aid kit supplies,dust masks, contact cement, hole saw, pipe, carpet shield, cups, bowls, forks, propane, dump fees, markers, BBQ ignitor, mop, paper towels, rice cooker, knife, knife sharpener, skimmer, cutting board, pan, mat, hot water kettle, weed whacker and parts for overhaul  $2,246.32
Dinghies--rivets, tiller extensions, caulk, shock cord, paddles, anchors, cleats, line, Venture pintle, blocks, paddles, Bahia hatches, Venture drop-pins, 3 tires and 4 tubes for dinghy dollies, RS500 masthead float bracket, gnav fittings for masts, RS Venture bow bumpers, drain plugs for Ventures, screw bolts to secure Bahia crossbars, jib sheave boxes $2,156.61
Taxes--7/1-9/30/14 use tax, tax form filing fees $2,021.00
City--rent on clubhouse and yard space (2 months) $1,460.30
Skiff--parts for repairing sketchmobile motors, gas for skiff, flushing attachments, epoxy resin and hardener, coax, anchor light, sanding discs, caulk $1,379.97
Credit card payment charges $775.37
Keelboats--hatch gasket, battery charger, winch handles, winch lube, caulk, Spinlock service kit, engine fuel connectors, line, fasteners, camcleat guide, clevis pins, blocks, shackle, carabiner, windex lightbulb, eyestraps, hatch fitting, ring, tach/hour meters for keelboat engines $620.29
Insurance--workers comp $319.00
Tools--tungsten carbide cutter, socket set, extension, adapters, air compressor hose and accessories kit, pozidrive bits, screwdrivers, machine screws, washers, loctite, rustbuster sprays $185.81
Total: $26,497.95


Issue Move 2nd Unanimous Approval?
Approve Sam Xu Sr Project - CPR/first aid class DR PN y
Approve expenditures in Treasurers report DR PN y
Adjourn DR PN y