All Meeting Minutes

January 18, 2015 ExComm Meeting Minutes

Meeting Date 1/18/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE y
Vice Commodore (co) Lonnie D. LD y
Vice Commodore (co) Molly Morelock MM y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV y
Second Vice Commodore (co) Peter Naulls PN y
Second Vice Commodore (co) Chris Lalau-Keraly CK y
Third Vice Commodore Kevin Rendueles KR  
Rear Commodore (co) Yves Parent YP y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB y
Treasurer Peter Kuhn PK y
Secretary Kevin Dudney KD y
       
Other members present      
Antony D., Jennifer K., Sean, James      

 

Officer Reports  
YP Sr. Study group starts next weekend; working on dates for summer fast tracks

 

Votes      
Issue Move 2nd Unanimous Approval?
Approve Sam Xu sr. project - coordinating study group SE CK y
Approve Open house and General Membership Meeting (GMM) dates (see below) SE PN y
Elect Kevin Dudney to be Third Vice SE YP y
Elect Antony Davirro to be Secretary KD SV y
Approve expenditures in Treasurers report SE MM y
Adjourn SE PN

y

 

Approved Open House and GMM dates
2/22+ GMM
3/22/2015
4/11 Bay Festival
5/17 + GMM
6/14/2015
7/19/2015
8/16 + GMM
9/20/2015
10/18/2015
11/1/2015
November GMM TBD

 

Treasurer's Report:

We have $59,116 in the bank, up $2,685 from last we met 12/7/14.  DBW paid the remainder of our $40,000 grant for 2014 for equipment (novice windsurf boards and sails, Venture dinghy sailboat, loaner foul weather gear and wetsuits, outboard motor for rescue skiff).

Income 12/8/14 - 1/18/15

DBW grant reimbursement $2,811.23
Regular memberships $4,067.77
UC Workstudy reimbursements $564.13
Donations--Mechanics Bank year-end Community Partnership $250.00
Total: $7,693.13


Spending 12/8/14 - 1/18/15

Dayleader wages and taxes $1,433.62
Keelboats--hull cleaning, battery, fasteners, silicone, syringes, tiller cover, wiring supplies, parts for keelboat motors $838.48
City--rent and capital contribution $730.15
Insurance--2x workers comp monthly premiums $562.00
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer,  $551.05
Taxes--use tax on wholesale purchases $448.00
Activities and Teaching Expenses--YRA dues, food for parties and Sat lesson BBQ $171.35
Credit card payment charges $139.89
Skiff--gas for skiff, fuel filters, carabiners for dock lines $134.07
Total: $5,008.61

Income and spending seem to be fine as we enter the last quarter of the fiscal year (ends 4/30/15).  

  Budget for Fiscal Year 2014-2015      
Expected Income Budget Amount Year To Date Amount Remaining
  Memberships (Regular and windsurf locker) $185,000 $140,606 $44,394
  DBW reimbursement $40,000 $40,000 $0
  UC Work-Study Reimbursement $18,000 $4,837 $13,163
  Donations, surplus sales, interest, etc. $10,000 $13,469  
        Total Income $253,000 $198,912 $54,088
Authorized Spending      
  Club activities $25,000 $19,410 $5,590
  Dinghies and rescue skiffs $55,000 $52,135 $2,865
  Windsurfing $30,000 $32,915 ($2,915)
  Keelboats $19,000 $7,057 $11,943
  Dayleaders $40,000 $21,392 $18,608
  Clubhouse and Yard $28,000 $19,652 $8,348
  General Overhead $56,000 $25,261 $30,739
        Total Spending $253,000 $177,823 $75,177

Notes:  

1) Total income for year to date is 80% of expected income, total spending is 70%.

2) UC Work-Study reimbursement income and Dayleaders cost are both less than expected because of a) use of Berkeley Community College workstudy which pays students directly and b) volunteer dayleaders.

3) Club activities spending is 80% of budget

4) Dinghy budget is almost used up, even with one outboard motor's cost considered part of general overhead (accident repair).
5) Windsurf is overbudget, but exceedance is <2% of budgeted spending
6) Keelboats budget seems easily able to pay for haulouts this winter.
7) Clubhouse and Yard budget has not been raised to include cost of fencing rig area.
8) General Overhead budget includes approx $13,000 towards 4/14/15 - 4/13/16 insurance renewal premium.