All Meeting Minutes
4-5-2015 Excom Meeting Minutes
|Vice Commodore (co)||Lonnie D.||LD||Y|
|Vice Commodore (co)||Molly Morelock||MM||Y|
|First Vice Commodore (co)||Dan Rolinek||DR|
|First Vice Commodore (co)||Seamus Vanecko||SV||Y|
|Second Vice Commodore (co)||Peter Naulls||PN|
|Second Vice Commodore (co)||Chris Lalau-Keraly||CK|
|Third Vice Commodore||Kevin Dudney||KD||Y|
|Rear Commodore (co)||Yves Parent||YP||Y|
|Rear Commodore (co)||Will Spargur||WS||Y|
|Port Captain (co)||Sophie Horiuchi||SH|
|Port Captain (co)||Daniel Boldi||DB||Y|
|Other members present||Sean.|
3rd Vice Commodore: Keelboat fleet is cleaner than it's ever been. Apparently there's white paint on some of them.
Rear Commodore (Yves Parent): We need a coordinator for the first Fast Track in early May.
Treasurer: All the info on expenditures is in the Treasurer's report (see below).
Some discussion about removing the middle fence but SE says this is on hold for now. No senior projects were presented for approval.
-Approve expenditures in Treasurer's reports (moved: SE; 2nd: MM; unanimously approved)
-Move discussion of operating rules changes (creation of a dinghy-only crusing track) until the next weekend. This will allow for further debate and to gather crusing skipper input into the rule change. (moved: YP; 2nd: LD; approved by general consesus)
-Adjourn the meeting (moved: SE; 2nd: PK; approved by general consensus of members present).
The Treasurer barks thrice. She has three things to report: the usual (since last we met), the year to date, and the proposed budget for next year.
1. Since last we met on 3/15/15, the bank balance has declined to $48,748.
Income 3/16 - 4/5/15
|Donations--cash back rewards, Amazon Smile, escrip||$200.00|
|Surplus Equipment Sales: old winches from Pprincess||$75.00|
Spending 3/16 - 4/5/15:
|Insurance--annual premium for marine general liability and commercial package, coverage for||$11,704.00|
|Keelboats--Donald and Dr. Who haulouts, hull cleaning, fasteners, wiring supplies, parts for keelboat motors, sail repairs||$10,102.52|
|Clubhouse and Yard--fencing supplies for rig area, portapotty service, DSL service for clubhouse computer, pingpong balls, dishwashing cleanser, weedeater parts, painting supplies, markers, garbage service, mop, plates cups bowls, sew machine part||$3,989.87|
|Activities and Teaching Expenses--food for parties and Sat lesson BBQ's||$1,948.59|
|Dayleader wages and taxes||$1,244.12|
|City--rent and capital contribution||$730.15|
|Credit card payment charges||$405.00|
|Taxes--use tax on wholesale purchases||$399.00|
|Skiff--gas for skiff, engine parts, anchor chain, gas cans, filter bowl||$375.27|
|Dinghies--Bahia glue, sail repair, caulk, drain plug||$277.68|
|Communications--DBW Aq Ctr meeting reg for Stephanie Evans, website fee||$75.58|
2. There are only 25 more days left in this fiscal year. Membership income is pouring in again, at the rate of about $600 a day. Many expenses have been paid out for the year, including dayleader wages, credit card charges, rent, and vendors like Port Supply that bill monthly.
We're gonna meet the expected membership income of $185,000.
UC Work-study reimbursement is less than expected because we've hired way less UC students than we anticipated.
Donations and surplus sales (esp. wetsuits) much higher than expected.
Lotsa money left in the general overhead budget, we didn't need as much $$ as anticipated for accident repairs, insurance, and rent.
Still some money left in the activities and clubhouse budgets (credit card charges won't come due till next fiscal year).
Windsurfing, dinghies, and keelboats went a little over, congrats on spending the money!
|Budget for Fiscal Year 2014-2015||5/1/2014||4/5/2015|
|Expected Income||Revised Budget||Year To Date||% of budget||Remaining|
|Memberships (Regular and windsurf locker)||$185,000||$176,510||95%||$8,490|
|UC Work-Study Reimbursement||$18,000||$5,615||31%||$12,385|
|Donations, surplus sales, interest, etc.||$10,000||$13,976||140%|
|Dinghies and rescue skiffs||$55,000||$57,602||105%||($2,602)|
|Clubhouse and Yard||$28,000||$27,013||96%||$987|
3. Here's the proposed budget for next year:
|Budget for Fiscal Year 2015-2016|
|Memberships (Regular and windsurf locker)||$185,000|
|UC Work-Study Reimbursement||$7,000|
|Donations, surplus sales, interest, etc.||$5,000|
|Dinghies and rescue skiffs||$58,000|
|Clubhouse and Yard||$25,000|