All Meeting Minutes

4-5-2015 Excom Meeting Minutes

Meeting Date 4/5/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM Y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV Y
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD Y
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS Y
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present Sean.     

 

Officer Reports

3rd Vice Commodore: Keelboat fleet is cleaner than it's ever been. Apparently there's white paint on some of them. 

Rear Commodore (Yves Parent): We need a coordinator for the first Fast Track in early May. 

Treasurer: All the info on expenditures is in the Treasurer's report (see below).     

Senior Projects:

Some discussion about removing the middle fence but SE says this is on hold for now. No senior projects were presented for approval. 

Votes:

-Approve expenditures in Treasurer's reports (moved: SE; 2nd: MM; unanimously approved)

-Move discussion of operating rules changes (creation of a dinghy-only crusing track) until the next weekend. This will allow for further debate and to gather crusing skipper input into the rule change. (moved: YP; 2nd: LD; approved by general consesus)  

-Adjourn the meeting (moved: SE; 2nd: PK; approved by general consensus of members present). 

 Treasurer's Report

The Treasurer barks thrice.  She has three things to report: the usual (since last we met), the year to date, and the proposed budget for next year.

1.  Since last we met on 3/15/15, the bank balance has declined to $48,748.

Income 3/16 - 4/5/15

Regular memberships $15,535.26
Donations--cash back rewards, Amazon Smile, escrip $200.00
Surplus Equipment Sales: old winches from Pprincess $75.00
Total: $15,810.26


Spending  3/16 - 4/5/15:

Insurance--annual premium for marine general liability and commercial package, coverage for 4/14/15-4/14/16 $11,704.00
Keelboats--Donald and Dr. Who haulouts, hull cleaning, fasteners, wiring supplies, parts for keelboat motors, sail repairs $10,102.52
Clubhouse and Yard--fencing supplies for rig area, portapotty service, DSL service for clubhouse computer, pingpong balls, dishwashing cleanser, weedeater parts, painting supplies, markers, garbage service, mop, plates cups bowls, sew machine part $3,989.87
Activities and Teaching Expenses--food for parties and Sat lesson BBQ's $1,948.59
Dayleader wages and taxes $1,244.12
City--rent and capital contribution $730.15
Credit card payment charges $405.00
Taxes--use tax on wholesale purchases $399.00
Skiff--gas for skiff, engine parts, anchor chain, gas cans, filter bowl $375.27
Dinghies--Bahia glue, sail repair, caulk, drain plug $277.68
Communications--DBW Aq Ctr meeting reg for Stephanie Evans, website fee $75.58
Total: $31,251.78



2.  There are only 25 more days left in this fiscal year.  Membership income is pouring in again, at the rate of about $600 a day.  Many expenses have been paid out for the year, including dayleader wages, credit card charges, rent, and vendors like Port Supply that bill monthly.  

We're gonna meet the expected membership income of $185,000. 
UC Work-study reimbursement is less than expected because we've hired way less UC students than we anticipated.
Donations and surplus sales (esp. wetsuits) much higher than expected.
Lotsa money left in the general overhead budget, we didn't need as much $$ as anticipated for accident repairs, insurance, and rent.
Still some money left in the activities and clubhouse budgets (credit card charges won't come due till next fiscal year).
Windsurfing, dinghies, and keelboats went a little over, congrats on spending the money!

  Budget for Fiscal Year 2014-2015     5/1/2014 4/5/2015
Expected Income Revised Budget Year To Date % of budget Remaining
  Memberships (Regular and windsurf locker) $185,000 $176,510 95% $8,490
  DBW reimbursement $40,000 $40,000   $0
  UC Work-Study Reimbursement $18,000 $5,615 31% $12,385
  Donations, surplus sales, interest, etc. $10,000 $13,976 140%  
        Total Income $253,000 $236,101 93% $16,899
Authorized Spending        
  Club activities $25,000 $23,024 92% $1,976
  Dinghies and rescue skiffs $55,000 $57,602 105% ($2,602)
  Windsurfing $30,000 $33,332 111% ($3,332)
  Keelboats $19,000 $19,388 102% ($388)
  Dayleaders $40,000 $24,580 61% $15,420
  Clubhouse and Yard $28,000 $27,013 96% $987
  General Overhead $56,000 $40,419 72% $15,581
        Total Spending $253,000 $225,359 89% $27,641


3.  Here's the proposed budget for next year:

  Budget for Fiscal Year 2015-2016  
Expected Income Budget
  Memberships (Regular and windsurf locker) $185,000
  DBW reimbursement $38,000
  UC Work-Study Reimbursement $7,000
  Donations, surplus sales, interest, etc. $5,000
        Total Income $235,000
Authorized Spending  
  Club activities $27,000
  Dinghies and rescue skiffs $58,000
  Windsurfing $37,000
  Keelboats $20,000
  Dayleaders $30,000
  Clubhouse and Yard $25,000
  General Overhead $48,000
        Total Spending $245,000