All Meeting Minutes

Excomm Minutes: 2016-08-21

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: August 21, 2016

Start Time: 7:20 pm

End Time: 7:25 pm

Location: Cal Sailing Clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Yves Parent

YP

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

 

OFFICER REPORTS

 

Rear Commodore: We would like to recognize Craig Charles who has put in a lot of work on the lesson on demand program.

 

Treasurer: We have $48,640 in the bank, down $5,874 from our last meeting 7/31/16.

 

Income 8/1 - 8/21/16

 

Regular memberships:

$11,592.00

credit card rewards

$200.00

Donations:

$109.34

Windsurf locker memberships: locker dues refund (partial)

-$113.98

Total:

$11,787.36

 

Spending 8/1 - 8/21/16

 

Dayleader wages, taxes, and payroll processing

$5,180.52

Safety equipment--loaner foul weather gear (15 sets jacket and bibs), dayleader shirt

$2,784.31

Clubhouse and Yard--supplies for new racks, roofing, washers, electric cord plug, electric cord, portapotty service, cups forks plates bowls, hooks, snack, forks, limes

$1,945.37

Taxes--Sales tax and DMV registration for 2 RS Quests, filing fees for tax forms, tax software

$1,789.87

Insurance--workers comp ins deposit premium

$1,645.00

Dinghies--dinghy dolly wheels, anchor bags for RS Quests, cleats, shackles, fasteners, supplies for 3 Venture rudderheads, supplies for temporary masthead float brackets for RS Quests, gelcoat repair kit, release fabric, primer, pins, bobbin, shroud adjuster, top pintle, sail lube, tiller clip, caulk, O ring, carabiners for sling

$965.13

City--rent for yard space

$875.00

Activities and Teaching Expenses--food for OH, racing dinners, lesson BBQs, seminars,

$868.61

Keelboats--keelboat engine parts, line, splices, shackles, cord, gel coat, track stop, chain

$599.11

Tools--picks, cotter puller, brush, knife, screws, nuts, sanders, discs, grease, gloves, scissors, drill bit, screws, nuts, pliers hacksaw hacksaw blades knife screwdrivers, drill bits, scissors gloves hex keys pliers, bit kit, hangers, hooks

$400.96

Credit card payment charges:

$323.62

Skiff-engine parts, skiff tow line, tow line snaps, fuses for skiff lights and radio

$226.09

Accident Repair--tire tube replace slashed tire

$36.23

Windsurf--wetsuit glue

$21.70

Total:

$17,661.52

 

Here’s the last budget tally:

Screen Shot 2016-08-21 at 10.51.22 PM.png

Notes on budget tally:

Income is pretty much as expected, dues are down by about $10k/yr (too many people are working instead of sailing and windsurfing, or worse, having babies), we haven’t yet submitted for DBW reimbursement, UC workstudy reimbursement is low because most UC student dayleaders haven’t been eligible, and donations are higher than expected (big thanks for that!).   Club Activities include teaching expenses, so in addition to food there were costs for the 1st aid seminars and renting space for the Sr seminar.   Dinghies and rescue skiff spending includes the cost for the new RS Quests as well as spare masts.   Dayleader costs are higher than expected due to not getting that good Berkeley Community College workstudy which pays directly, not as reimbursement to the club.  Windsurfing budget hasn’t yet been tapped for $11k in new novice boards, keelboat budget is waiting for 2 haulouts this winter, Clubhouse and Yard budget hasn’t yet been tapped for cost of new rolling windsurf board racks.

 

Stella says we’re sitting on a lot of cash, and the budgets for Club Activities and Dayleaders should be increased.   She’s OK with adjusting the budget later.

 

PS big thanks to Stuart Saunders for helping me with the tax returns.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve treasurer’s report

AL

KD

Yes

Motion to approve lifetime memberships for Seamus Vanecko, Dan Rolinek, and Yves Parent for their countless volunteer hours and service and dedication to the Club.

SE

LD

Yes (with DR abstaining)

Motion to appoint James Clarkson & Josh Leihe co-First Vice Commodore, Pillar Schmidt Secretary, and Joel Gussman co-commodore.

SE

DR

Yes (with JG abstaining)

Motion to close meeting.

KD

SH

Yes