All Meeting Minutes

Excomm Minutes: 2016-11-03

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: November 3, 2016

Start Time: 7:31 pm

End Time: 7:49 pm

Location: Berkeley Yacht Club

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore (stepping down)

Kevin Dudney

KD

Y

Third Vice Commodore

(newly appointed)

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Pilar Schmidt

PS

N

 
 
 
 

OFFICER REPORTS

 

Note: Please see officer reports from the Nov. 3, 2016 GMM.

 

First Vice: The old pfd locker is being converted to new a dinghy supplies container, where all dinghy stuff will be stored. The keelboat shed is being renovated and part of the new container is temporarily holding keelboat stuff with other keelboat stuff being stored in the old dinghy lockers and sail lockers. The vision was sold for $1.5k and three Bahias (in poor condition) are in the process of being disposed of/sold (for $1). We now have four Quests total and plan to get rid of a few more Bahias, saving the two in best condition for at least another year.

 

Treasurer:

 

As of November 2 we had $16,433 in the bank, down $18,417 from last Treasurer’s report for 9/18 meeting.  We’re expecting a check for $30,996 from DBW and as soon as West Coast sends a statement I can submit for reimbursement of the remaining $9,004 of our grant for this year.

Income 9/19 – 11/2/16

 

Regular memberships:

$17,439.00

UC Workstudy reimbursements

$2,456.98

Surplus equipment sales:

$1,500.00

Credit card rewards

$50.00

Donations:escrip (thanks Mike!)

$0.09

Total:

$21,446.07

Spending  9/19 - 11/2/16

 

Dinghies--RS Quests 3 and 4 and trapezes and gennakers, Laser top masts, Venture rudderhead makings, shock cord, fasteners, line, paddles, telltales, lights for racing buoys, chain, velcro, gorilla tape, aluminum tube and foam grips for making tiller extensions, stainless rod for Vision rudder, sail repair

$19,233.86

Dayleader wages, taxes, and payroll processing

$5,482.28

 

Clubhouse and Yard--supplies for new racks, shelving for dinghy supplies, portapotty service, DSL service, replacement computer for clubhouse, display for kiosk, mirror, carpet, spray, markers, tape, paper towels, chain, propane cylinders, sandpaper, popsicle sticks, dish soap, snax, lights, cord, coveralls, bits, allen keys, glue

 

$3,601.69

Taxes--Use tax on wholesale purchases, RS Quests 3 and 4 sales tax and reg

$3,539.00

Keelboats--hull cleaning, fasteners, line, epoxy hardener, wind vane light, swage, hull cleaning 10/11, bilge pump parts, cleaner, fuel stabilizer, siphon, T track, end caps, parts return postage, binder, gloves, PVC cap, oil, tags, engine mount gas springs, winch cap, plastic board, battery, fuel lines, signout and maintenance sheets, cruise report forms, sail repairs

$2,235.33

Activities and Teaching Expenses--food for OH's 5/22 8/21 9/17 10/2, 4 Thurs racing dinners, Angel I cruise, windsurf trip, lesson BBQ's, advanced dinghy seminar, youth rides skippers 8/5; Angel I campsite reservation, less return deposit for Sr. Skipper study group room rental

$1,940.87

City--rent for yard space

$1,750.00

 

Insurance—workers comp

   

$809.00

 

Credit card payment charges, bank fee

 

$500.20

 

Tools--workbench, wrenches, vise, knives, swages, air pump, square, sanding belts, discs, hole punch

 

$444.48

 

Windsurf--spreader bars, hangers, marking paint

 

$242.46

 

Skiff--gas, new jump seat for Paddy

 

$66.53

 

Safety equipment--wetsuit marking paint

 

$17.48

 

Total:

 

$39,863.18

(Budget Report:)

We’re half way through the fiscal year, and finished with the 2016 sailing season, though there are still a couple months of 2017 sailing season in the fiscal year, which ends 4/30/17.

While the table below shows us at 56% of expected income, we’d be at 74% of expected budget if the expected $40k of DBW reimbursement were included.   

Spending is 73% of the expected amount, which means we’re on track, so far.  However, some budgets are nearly depleted.  The dinghy and rescue skiff budget is nearly gone, as is the clubhouse and yard budget, and the dayleading budget is ¾ gone.  Other budgets may have more than needed. The keelboat budget has $9k left which may be more than needed for two haulouts this winter plus regular maintenance.  The activities budget has nearly $9k left, windsurfing has more than $11k left, and the general budget has more than $17k left.

Stella recommends authorizing spending of $5k more for each of the dinghy and clubhouse/yard budgets, and $10k more for the dayleading budget, so they can make it through the fiscal year without exceeding their authorized spending.   Since we’re doing fine for cash when the DBW $ are added in, no need to reduce any budgets at this time.

Budget and Spending to Date for 1st Half of Fiscal Year (FY) 2016-2017 (5/1/16 - 4/30/17)

   

Budget

Actual thru10/31/16

Actual as % of budget (we're at 50% of FY)

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

$107,933

67% of budget

 

DBW reimbursement

$40,000

$0

0% of budget

 

UC Work-Study Reimbursement

$9,000

$3,384

38% of budget

 

Donations, surplus sales, interest, etc.

$5,000

$7,717

154% of budget

 

     Total Income

$214,000

$119,034

56% of budget

Authorized Spending

     
 

Club activities

$22,000

$13,396

61% of budget

 

Dinghies and rescue skiffs

$50,000

$48,065

96% of budget

 

Windsurfing

$32,000

$20,418

64% of budget

 

Keelboats

$15,000

$5,966

40% of budget

 

Dayleaders

$37,000

$26,964

73% of budget

 

Clubhouse and Yard

$20,000

$17,321

87% of budget

 

General Overhead

$48,000

$30,486

64% of budget

 

     Total Spending

$224,000

$162,616

73% of budget

 
 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to allocate 12’ 9” under the old windsurfing sail awning for a laser rack to built by Alex Appleton as a Senior Project

DZ

JL

Yes

Motion to authorize an increase of $5,000 each to the Dinghy budget and to the Clubhouse and Yard budgets, and $10,000 to the Dayleading budget

AL

JC

Yes

Motion to close meeting

JC

DS

Yes