All Meeting Minutes
Excomm Minutes: 2016-11-03
Cal Sailing Club - Executive Committee Minutes
Meeting Date: November 3, 2016
Start Time: 7:31 pm
End Time: 7:49 pm
Location: Berkeley Yacht Club
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Co-Commodore |
Stephanie Evans |
SE |
Y |
|
Co-Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Donnie Schultz |
DS |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Peter Naulls |
PN |
Y |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
|
Third Vice Commodore (stepping down) |
Kevin Dudney |
KD |
Y |
|
Third Vice Commodore (newly appointed) |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Will Spargur |
WS |
Y |
|
Port Captain (co) |
Sophie Horiuchi |
SH |
Y |
|
Port Captain (co) |
Anthony Lunnis |
AL |
Y |
|
Treasurer |
Peter Kuhn |
PK |
N |
|
Secretary |
Pilar Schmidt |
PS |
N |
OFFICER REPORTS
Note: Please see officer reports from the Nov. 3, 2016 GMM.
First Vice: The old pfd locker is being converted to new a dinghy supplies container, where all dinghy stuff will be stored. The keelboat shed is being renovated and part of the new container is temporarily holding keelboat stuff with other keelboat stuff being stored in the old dinghy lockers and sail lockers. The vision was sold for $1.5k and three Bahias (in poor condition) are in the process of being disposed of/sold (for $1). We now have four Quests total and plan to get rid of a few more Bahias, saving the two in best condition for at least another year.
Treasurer:
As of November 2 we had $16,433 in the bank, down $18,417 from last Treasurer’s report for 9/18 meeting. We’re expecting a check for $30,996 from DBW and as soon as West Coast sends a statement I can submit for reimbursement of the remaining $9,004 of our grant for this year.
|
Income 9/19 – 11/2/16 |
|
|
Regular memberships: |
$17,439.00 |
|
UC Workstudy reimbursements |
$2,456.98 |
|
Surplus equipment sales: |
$1,500.00 |
|
Credit card rewards |
$50.00 |
|
Donations:escrip (thanks Mike!) |
$0.09 |
|
Total: |
$21,446.07 |
|
Spending 9/19 - 11/2/16 |
|
|
Dinghies--RS Quests 3 and 4 and trapezes and gennakers, Laser top masts, Venture rudderhead makings, shock cord, fasteners, line, paddles, telltales, lights for racing buoys, chain, velcro, gorilla tape, aluminum tube and foam grips for making tiller extensions, stainless rod for Vision rudder, sail repair |
$19,233.86 |
|
Dayleader wages, taxes, and payroll processing |
$5,482.28 |
|
Clubhouse and Yard--supplies for new racks, shelving for dinghy supplies, portapotty service, DSL service, replacement computer for clubhouse, display for kiosk, mirror, carpet, spray, markers, tape, paper towels, chain, propane cylinders, sandpaper, popsicle sticks, dish soap, snax, lights, cord, coveralls, bits, allen keys, glue |
$3,601.69 |
|
Taxes--Use tax on wholesale purchases, RS Quests 3 and 4 sales tax and reg |
$3,539.00 |
|
Keelboats--hull cleaning, fasteners, line, epoxy hardener, wind vane light, swage, hull cleaning 10/11, bilge pump parts, cleaner, fuel stabilizer, siphon, T track, end caps, parts return postage, binder, gloves, PVC cap, oil, tags, engine mount gas springs, winch cap, plastic board, battery, fuel lines, signout and maintenance sheets, cruise report forms, sail repairs |
$2,235.33 |
|
Activities and Teaching Expenses--food for OH's 5/22 8/21 9/17 10/2, 4 Thurs racing dinners, Angel I cruise, windsurf trip, lesson BBQ's, advanced dinghy seminar, youth rides skippers 8/5; Angel I campsite reservation, less return deposit for Sr. Skipper study group room rental |
$1,940.87 |
|
City--rent for yard space |
$1,750.00 |
|
Insurance—workers comp |
$809.00 |
|
Credit card payment charges, bank fee |
$500.20 |
|
Tools--workbench, wrenches, vise, knives, swages, air pump, square, sanding belts, discs, hole punch |
$444.48 |
|
Windsurf--spreader bars, hangers, marking paint |
$242.46 |
|
Skiff--gas, new jump seat for Paddy |
$66.53 |
|
Safety equipment--wetsuit marking paint |
$17.48 |
|
Total: |
$39,863.18 |
(Budget Report:)
We’re half way through the fiscal year, and finished with the 2016 sailing season, though there are still a couple months of 2017 sailing season in the fiscal year, which ends 4/30/17.
While the table below shows us at 56% of expected income, we’d be at 74% of expected budget if the expected $40k of DBW reimbursement were included.
Spending is 73% of the expected amount, which means we’re on track, so far. However, some budgets are nearly depleted. The dinghy and rescue skiff budget is nearly gone, as is the clubhouse and yard budget, and the dayleading budget is ¾ gone. Other budgets may have more than needed. The keelboat budget has $9k left which may be more than needed for two haulouts this winter plus regular maintenance. The activities budget has nearly $9k left, windsurfing has more than $11k left, and the general budget has more than $17k left.
Stella recommends authorizing spending of $5k more for each of the dinghy and clubhouse/yard budgets, and $10k more for the dayleading budget, so they can make it through the fiscal year without exceeding their authorized spending. Since we’re doing fine for cash when the DBW $ are added in, no need to reduce any budgets at this time.
|
Budget and Spending to Date for 1st Half of Fiscal Year (FY) 2016-2017 (5/1/16 - 4/30/17) |
||||
|
Budget |
Actual thru10/31/16 |
Actual as % of budget (we're at 50% of FY) |
||
|
Expected Income |
||||
|
Memberships (Regular and windsurf locker) |
$160,000 |
$107,933 |
67% of budget |
|
|
DBW reimbursement |
$40,000 |
$0 |
0% of budget |
|
|
UC Work-Study Reimbursement |
$9,000 |
$3,384 |
38% of budget |
|
|
Donations, surplus sales, interest, etc. |
$5,000 |
$7,717 |
154% of budget |
|
|
Total Income |
$214,000 |
$119,034 |
56% of budget |
|
|
Authorized Spending |
||||
|
Club activities |
$22,000 |
$13,396 |
61% of budget |
|
|
Dinghies and rescue skiffs |
$50,000 |
$48,065 |
96% of budget |
|
|
Windsurfing |
$32,000 |
$20,418 |
64% of budget |
|
|
Keelboats |
$15,000 |
$5,966 |
40% of budget |
|
|
Dayleaders |
$37,000 |
$26,964 |
73% of budget |
|
|
Clubhouse and Yard |
$20,000 |
$17,321 |
87% of budget |
|
|
General Overhead |
$48,000 |
$30,486 |
64% of budget |
|
|
Total Spending |
$224,000 |
$162,616 |
73% of budget |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Motion to allocate 12’ 9” under the old windsurfing sail awning for a laser rack to built by Alex Appleton as a Senior Project |
DZ |
JL |
Yes |
|
Motion to authorize an increase of $5,000 each to the Dinghy budget and to the Clubhouse and Yard budgets, and $10,000 to the Dayleading budget |
AL |
JC |
Yes |
|
Motion to close meeting |
JC |
DS |
Yes |