12/03/17 Excomm Meeting minutes
Cal Sailing Club - Executive Committee Minutes
Meeting Date: December 3, 2017
Start Time: 5:07 PM
End Time: 5:55 PM
Location: CSC Clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Will Spargur |
WS |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Jacqui Zechar |
JZ |
N |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary (co) |
Pilar Schmidt |
PS |
N |
Secretary (co) |
Carolyn Brown |
CB |
Y |
DISCIPLINARY HEARING (conducted over email)
(Confidential per club rules)
OFFICER REPORTS
Commodore - We are working on the annual report. Kindly forward any letters of appreciation and let us know of any noteworthy club activities and events from the past year.
Rear Commodore - 2018 Dates for Open Houses, Fast Tracks, and GMMs
Open House is 1pm to 4pm
Date | Day | Keelboat Safe Times | Keelboat Safe Times during Open House |
2/4/2018 | Sun | 12:15-5 | Entire Open House |
3/11/2018 | Sun | None | None |
4/7/2018 | Sat | None | None **Berkeley Bay Festival |
5/13/2018 | Sun | 10:00-13:00 | None |
6/17/2018 | Sun | 14:45-18:00 | 14:45 on |
7/15/2018 | Sun | 13:15-18:00 | 13:15 on |
8/12/2018 | Sun | 11:45-16:30 | Until 16:30 |
9/16/2018 | Sun | 14:45-18:00 | 14:45 on |
10/14/2018 | Sun | 13:00-18:00 | Entire Open House |
11/11/2018 | Sun | 11:00-16:00 |
Entire Open House (but don't go over) |
Fast Track Dates
Week of 4/30/2018
Week of 6/4/2018
Week of 6/24/2018
Week of 7/30/2018
Week of 8/20/2018
GMM Dates
February 18 (Sunday)
May 20 (Sunday)
August 19 (Sunday)
November 15 (Thursday)
Treasurer - As of 12/3/17 we have $53,732 in the bank, down $2,606 from last report 11/5/17.
Income 11/6 - 12/3/17 |
|
Donations, surplus equipment (keelboat parts) sale |
$82 |
Regular memberships |
$3,916 |
UC workstudy reimbursement |
$805 |
Total Income |
$4,803 |
Spending 11/6 - 12/3/17 |
|
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, tire inflator and adapters, coffee for clubhouse, batteries for wind meter, snack, spices, fruit, propane |
$476 |
Dinghies--cleats, return sail numbers, harnesses, lantern, carabiners, trapeze rings, tiller clips, needle kit, wire, box, keyfloat, line, tires, tube for dinghy dolly, rig tape, bungee cord, sail repair tape |
$2,522 |
Rescue skiffs--gas |
$122 |
Keelboats--halyard, windex, line, mainsheet |
$161 |
Tools-- |
$0 |
Windsurf--respirator filters, gloves, respirator |
$114 |
Activities--food for GMM, OH, party, pizza for Thurs nite racing, fruit, snax |
$1,269 |
Safety Equipment: warranty exchange VHF handheld radio |
$18 |
Bank--credit card charges |
$122 |
Dayleader wages and taxes |
$2,171 |
Insurance--refunds on workers comp and liability insurance |
-$397 |
City of Berkeley--rent on clubhouse and yard spac |
$919 |
Taxes: refund on property taxes |
-$87 |
Total Spending |
$7,409 |
Income and expenses remain in good accord with the budget. Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
FY Budget |
DBW included |
Actual thru 12/3/17 (59% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$125,610 |
74% |
$44,390 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$39,408 |
99% |
$592 |
|
UC Work-Study Reimbursement |
$5,000 |
$3,414 |
68% |
$1,586 |
||
Donations, surplus sales, interest, etc. |
$12,000 |
$12,013 |
100% |
($13) |
||
Total Income |
$227,000 |
$40,000 |
$180,444 |
79% |
$46,556 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$9,041 |
60% |
$5,959 |
||
Dinghies and rescue skiffs |
$65,000 |
$34,982 |
$54,685 |
84% |
$10,315 |
|
Windsurfing |
$26,000 |
$4,500 |
$17,239 |
66% |
$8,761 |
|
Keelboats |
$21,000 |
$518 |
$8,033 |
38% |
$12,967 |
|
Dayleaders |
$38,000 |
$30,259 |
80% |
$7,741 |
||
Clubhouse and Yard |
$25,000 |
$17,123 |
68% |
$7,877 |
||
General Overhead |
$45,000 |
$26,300 |
58% |
$18,700 |
||
Total Spending |
$235,000 |
$40,000 |
$162,679 |
69% |
$72,321 |
VOTES
Issue |
Move |
2nd |
Unanimous Approval |
Motion to investigate moving from Yahoo groups to Google groups or another “groups” service |
JB |
JG |
Yes |
Motion for CA Boater Card education
|
JG |
MLF |
Yes |
Motion to approve dates for 2018 Open Houses, Fast Tracks, and GMMs listed in the Rear Commodore’s report above |
JG |
ZS |
Yes |
Motion to close the meeting at 5:55 |
JB |
JG |
Yes |