All Meeting Minutes

Excomm Minutes: 2017-02-12

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: February 12, 2017

Start Time: 5:03 pm

End Time: 5:41 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

N

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Second Vice: No report

 

Third Vice: We’re still working on the keelboat shed, and planning on getting Daisy hauled out for a bottom job this winter.

 

Rear Commodore: Saturday lessons are going well and it seems like a good pipeline. We are working on ideas to get more Seniors and provide more instruction this season.

 

Port Captain: We are working to find more dayleaders and are hoping to interview a prospective dayleader next week. Ideally we will hire three, or even four more, so that there’s back-up. Lydia will step up to cover some shifts. We are planning to do some flyering at UC Berkeley, and Lydia and Donnie will work together to make tabling happen, both to attract dayleader candidates and increase awareness on campus about the club.

 

Vice Commodore: We had a great first Open House of the year, with 138 attendees.

 

First Vice: We’re still working on some modifications to the dinghy shed. If more money is allocated to our budget, we will buy back-up sails for the RS Ventures and  RS 500’s.

 

Commodore: I submitted the application for free berths to the city. The acting harbor master says it looks good. He reviewed it with the waterfront manager. The next commission meeting will be held on March 8 from 7 - 9 pm and they will review our request for free berths. Pilar has graciously agreed to attend on behalf of the club. I will be coming back from the DBW meeting which goes from March 7 - 8th. Attending this meeting is a requirement for our grant.

 

Secretary: The Open House flyers have been printed! We’d like to do another run, this time with an image of a windsurfer on one side (or possibly print a separate flyer just with windsurfing info and images). Send us your CSC windsurfing pictures, and come on down to the club to grab some flyers to distribute.

 

Treasurer: (Stella)


Treasurer’s Report

 

As of February 12th we have $42,990 in the bank.  We’ve received DBW’s reimbursement for all of last year’s grant-paid equipment purchases.

 

Income 1/15  - 2/12/17

 

DBW reimbursement

$9,004.47

Regular memberships:

$4,089.00

UC Workstudy reimbursements

$52.00

Surplus equipment sales: keelboat parts

$41.00

Donations:

$13.71

Total:

$13,200.18

Spending 1/15  - 2/12/17

 

Insurance--workers comp premium, liability policy additional premium to add 2 RS Quests and Laser and delete 3 Bahias and Vision

$1,147.00

City--rent for yard space

$918.75

Clubhouse and Yard--keelboat shed repair supplies, portapotty service, toilet paper, DSL service, lock for dinghy supplies container, paper towels, oil, napkins, salt, spraypaint, fasteners, bowls, plates, padlocks, solvent, propane torch, screws, cord, blades, website domain transfer and software subscriptions, postit pad for retreat

$863.21

Dayleader wages, taxes, and payroll processing

$655.01

Activities and Teaching Expenses--room rental and deposit for Sr Skipper Study Group, snax, cables, food for retreat, pizza, snax, supplies for parties, snax

$625.13

Credit card payment fees

$123.31

Skiff--parts for sketchy sketch, 31.6 gal gas

$98.45

Tools--parts for sewing machine refurb, grommeter repair supplies, gloves, allen wrenches, steel, blade, square

$74.28

Dinghies--cleats, pintle, spindle

$53.20

Safety equipment--exchange and warranty on VHF handheld radios

$34.18

Windsurf--alcohol, screwdriver

$18.52

Total:

$4,611.04

 

Proposed Budget for 2/12/17 – 4/30/17

 

   

Budget thru 4/30/17

Expected Income

 
 

Memberships (Regular and windsurf locker)

$25,000

 

DBW reimbursement

$0

 

UC Work-Study Reimbursement

$1,000

 

Donations, surplus sales, interest, etc.

$0

 

  Total Income

$26,000

Authorized Spending

 
 

Club activities

$3,000

 

Dinghies and rescue skiffs

$11,000

 

Windsurfing

$9,000

 

Keelboats

$9,000

 

Dayleaders

$6,000

 

Clubhouse and Yard

$3,000

 

General Overhead

$9,000

 

  Total Spending

$50,000

 

Discussion:

Expect only $25k regular and windsurf locker dues income and $1k UC reimbursements

Reduce activities since only 3 OH's and 1 GMM remain this year

Increase dinghy and rescue skiff budget to cover new sails, motor, and expenses on credit card.

Reduce dayleader budget since only Feb and March payrolls remain,


Budget and Spending to Date for Fiscal Year to Date (FYTD) as of 2/1/17

   

Budget

Actual thru 2/1/17

Actual as % of budget (we're at 76% of FY)

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

$118,341

74% of budget

 

DBW reimbursement

$40,000

$30,996

77% of budget

 

UC Work-Study Reimbursement

$9,000

$5,274

59% of budget

 

Donations, surplus sales, interest, etc.

$5,000

$7,946

159% of budget

 

     Total Income

$214,000

$162,557

76% of budget

Authorized Spending

     
 

Club activities

$22,000

$14,771

67% of budget

 

Dinghies and rescue skiffs

$55,000

$56,317

102% of budget

 

Windsurfing

$32,000

$22,791

71% of budget

 

Keelboats

$15,000

$6,412

43% of budget

 

Dayleaders

$57,000

$33,284

58% of budget

 

Clubhouse and Yard

$25,000

$21,496

86% of budget

 

General Overhead

$48,000

$34,896

73% of budget

 

     Total Spending

$254,000

$189,966

75% of budget

         
 

cash 5/1/16

$62,948

   
 

expected cash 4/30/17

$22,948

   

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to vote in Lydia Lopez as Co-Port Captain, to replace Sophie Horiuchi, who is stepping down after many years of contribution to the club

DS

JC

Yes

Motion to approve Senior Project for Carolyn Brown - Advanced Dinghy Lesson Coordinator

DS

PN

Yes

Motion to appoint Tiago Forte as Youth Chair, to replace Virginia Luchetti, who is stepping down after many years of great work

DS

RA

Yes

Motion to create a Membership Committee

JG

DS

Yes

Motion to appoint Stefano Maffulli as Membership Chair

DS

ZS

Yes

Motion to approve the expenditures listed in the Treasurer’s Report

PK

JC

1 abstention

Motion to approve the proposed budget for the remainder of the fiscal year (through April 30th) and to approve spending up to the amounts listed

PK

JC

1 opposed

Motion to give Will Spargur the ability to designate windsurfing lesson coordinators (who are not seniors) with the ability to give Junior windsurfing tests

PK

JG

Yes

Motion to designate Peter Naulls and Zach Simpson with the ability to give Junior windsurfing tests

PN

PK

Yes

Motion to close meeting

JG

PK

Yes

 

NOTE: Stefano Maffulli, as our new Membership Chair, will be coordinating the efforts of the Membership Committee to increase club membership and marketing in the community. His email address is smaffulli@gmail.com.