All Meeting Minutes
Excomm Minutes: 2017-04-02
Cal Sailing Club - Executive Committee Minutes
Meeting Date: April 2, 2017
Start Time: 6:11 PM
End Time: 6:23 PM
Location: CSC Clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Donnie Schultz |
DS |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
|
Second Vice Commodore (co) |
Peter Naulls |
PN |
N |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
N |
|
Third Vice Commodore |
Ryan Alder |
RA |
N |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Will Spargur |
WS |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
Y |
|
Port Captain (co) |
Anthony Lunnis |
AL |
N |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Pilar Schmidt |
PS |
Y |
OFFICER REPORTS
Vice Commodore: Last Open House went well, we had about 180 people. The Bay Festival has been scheduled for April 8th. From 12 - 4 pm we’ll be running keelboats out of J-dock, and from 12 - 3 pm dinghies will go out of the CSC dock. We’re expecting heavy turn-out at the Bay Festival Open House. The Banquet Chair has been great at staying on budget, we’ve been really happy with her work. With Fast Tracks starting in May, we are on budget for providing all the food.
Port Captain: We have one new hire, Aaron Parris, a physics major. He still has to go through the admin process to be officially hired, but I interviewed him this week and he seems like a good match for dayleader. We have trained two new VDL’s, one who may be interested in covering Mondays. Right now we’re breaking up the shifts on the weekends, because those shifts are really long, and we’re hoping that bringing in some new VDL’s will help with that. We have one more possible dayleader hire who will be interviewed soon.
Rear Commodore: We continue to make progress on the Senior Keelboat program. We have a draft revision to the Senior Study Group curriculum, and the next area to focus on is how to move advanced students more quickly through the process. At this point, we have a number of instructors for Wednesday evening lessons.
Treasurer:
We have $39,596.60 in the bank, down $1,695.09 from the Treasurer’s report for the 3/19 meeting. We’ve received donations that have boosted income above the figure expected in our budget. Total expenses are on track with the budget. Regular membership income for March was around the average for the last five years.
Income 3/20 - 4/2/17
Donations: employer donations, escrip $10,052.97
Regular memberships: $6,665.00
Windsurf locker memberships: $3,640.00
UC Workstudy reimbursements $464.82
Surplus equipment sales: sewing machine, keelboat equipment $162.00
Total: $20,984.79
Spending 3/20 - 4/2/17
Insurance--liability insurance premium 4/14/17 - 4/14/18 $6,588.00
Windsurf--8 sails, 12 masts $6,370.90
Clubhouse and Yard--rolling windsurf board racks (David Wang), supplies for keelboat shed and ping pong area, bike pump, fruits, kitchen supplies, propane 30 gallons, mortar, knife blades, hitchpins, washers, portapotty service $4,411.04
Dayleader wages, taxes, and payroll processing $1,938.86
Keelboats--balance due on 2 Commander 110% jibs and 1 Merit Genoa, fuel hose, PB Blaster $1,378.49
City--rent $918.75
Communications: 3 years' website hosting, mailchimp monthly fee, poster for Thurs nite racing $441.59
Credit card payment fees $239.16
Taxes--DMV fees $134.00
Tools--skiff fender buoys, air compressor hose, tire inflator, screwdriver $120.28
Skiff--gas, parts for engine, stand, sketchmobile $107.19
Activities and Teaching Expenses--speaker for racestart system $46.57
Dinghies--refund on shipping dinghy sails, postage Quest cockpit floor samples -$14.95
Total: $22,679.88
|
Budget and Spending to Date as of 4/2/17 |
|||||
|
2/12 - 4/30/17 Budget |
2/12 - 4/2/17 Actual |
Remaining |
Actual as % of 2/12 - 4/30 budget (we're at 63% of end of FY) |
||
|
Expected Income |
|||||
|
Memberships (Regular and windsurf locker) |
$25,000 |
$20,613 |
$4,387 |
82% of budget |
|
|
DBW reimbursement |
$0 |
$0 |
$0 |
||
|
UC Work-Study Reimbursement |
$1,000 |
$537 |
$463 |
54% of budget |
|
|
Donations, surplus sales, interest, etc. |
$0 |
$10,483 |
-$10,483 |
||
|
Total Income |
$26,000 |
$31,633 |
-$5,633 |
122% of budget |
|
|
Authorized Spending |
|||||
|
Club activities |
$3,000 |
$793 |
$2,207 |
26% of budget |
|
|
Dinghies and rescue skiffs |
$11,000 |
$5,705 |
$5,295 |
52% of budget |
|
|
Windsurfing |
$9,000 |
$6,500 |
$2,500 |
72% of budget |
|
|
Keelboats |
$9,000 |
$3,098 |
$5,902 |
34% of budget |
|
|
Dayleaders |
$6,000 |
$2,838 |
$3,162 |
47% of budget |
|
|
Clubhouse and Yard |
$3,000 |
$5,310 |
-$2,310 |
177% of budget |
|
|
General Overhead |
$9,000 |
$10,783 |
-$1,783 |
120% of budget |
|
|
Total Spending |
$50,000 |
$35,026 |
$14,974 |
70% of budget |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Motion to approve the expenditures listed in the Treasurer’s Report |
DS |
JC |
Yes |
|
Proposed Senior Project for Nick Goyhenetche, organizing club members in powerwashing keelboats |
JG |
JC |
Yes |
|
Motion to approve a dinghy cruise led by James Clarkson around Alcatraz Island |
DS |
LL |
Yes |
|
Motion to allow Joshua Leihe, Seamus Vanecko, and Mark Playsted to organize dinghy cruises in the Keelboat Cruising area this season, with the following safety parameters, listed below |
JC |
DS |
Yes |
|
Motion to give Joshua Leihe permission to single-hand keelboats |
JC |
PS |
Yes |
|
Motion to close the meeting |
PK |
JL |
Yes |
Safety Precautions for Dinghy Cruises in the Keelboat Cruising Area:
1. Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.
2. A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.
3. Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.