All Meeting Minutes

Excomm Minutes: 2017-04-02

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: April 2, 2017

Start Time: 6:11 PM

End Time: 6:23 PM

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Vice Commodore: Last Open House went well, we had about 180 people. The Bay Festival has been scheduled for April 8th. From 12 - 4 pm we’ll be running keelboats out of J-dock, and from 12 - 3 pm dinghies will go out of the CSC dock. We’re expecting heavy turn-out at the Bay Festival Open House. The Banquet Chair has been great at staying on budget, we’ve been really happy with her work. With Fast Tracks starting in May, we are on budget for providing all the food.

 

Port Captain: We have one new hire, Aaron Parris, a physics major. He still has to go through the admin process to be officially hired, but I interviewed him this week and he seems like a good match for dayleader. We have trained two new VDL’s, one who may be interested in covering Mondays. Right now we’re breaking up the shifts on the weekends, because those shifts are really long, and we’re hoping that bringing in some new VDL’s will help with that. We have one more possible dayleader hire who will be interviewed soon.

 

Rear Commodore: We continue to make progress on the Senior Keelboat program. We have a draft revision to the Senior Study Group curriculum, and the next area to focus on is how to move advanced students more quickly through the process. At this  point, we have a number of instructors for Wednesday evening lessons.

 

Treasurer:

 

We have $39,596.60 in the bank, down $1,695.09 from the Treasurer’s report for the 3/19 meeting.  We’ve received donations that have boosted income above the figure expected in our budget.  Total expenses are on track with the budget.  Regular membership income for March was around the average for the last five years.   

 

Income 3/20 - 4/2/17    

Donations: employer donations, escrip    $10,052.97

Regular memberships:    $6,665.00

Windsurf locker memberships:     $3,640.00

UC Workstudy reimbursements    $464.82

Surplus equipment sales: sewing machine, keelboat equipment    $162.00

Total:    $20,984.79

 

Spending 3/20 - 4/2/17    

Insurance--liability insurance premium 4/14/17 - 4/14/18    $6,588.00

Windsurf--8 sails, 12 masts    $6,370.90

Clubhouse and Yard--rolling windsurf board racks (David Wang),  supplies for keelboat shed and ping pong area, bike pump, fruits, kitchen supplies, propane 30 gallons, mortar, knife blades, hitchpins, washers, portapotty service    $4,411.04

Dayleader wages, taxes, and payroll processing    $1,938.86

Keelboats--balance due on 2 Commander 110% jibs and 1 Merit Genoa, fuel hose, PB Blaster    $1,378.49

City--rent    $918.75

Communications: 3 years' website hosting, mailchimp monthly fee, poster for Thurs nite racing    $441.59

Credit card payment fees    $239.16

Taxes--DMV fees    $134.00

Tools--skiff fender buoys, air compressor hose, tire inflator, screwdriver    $120.28

Skiff--gas, parts for engine, stand, sketchmobile    $107.19

Activities and Teaching Expenses--speaker for racestart system    $46.57

Dinghies--refund on shipping dinghy sails, postage Quest cockpit floor samples    -$14.95

Total:    $22,679.88

 

Budget and Spending to Date as of 4/2/17

       
   

2/12 - 4/30/17 Budget

2/12 - 4/2/17 Actual

Remaining

Actual as % of 2/12 - 4/30 budget (we're at 63% of end of FY)

Expected Income

       
 

Memberships (Regular and windsurf locker)

$25,000

$20,613

$4,387

82% of budget

 

DBW reimbursement

$0

$0

$0

 
 

UC Work-Study Reimbursement

$1,000

$537

$463

54% of budget

 

Donations, surplus sales, interest, etc.

$0

$10,483

-$10,483

 
 

     Total Income

$26,000

$31,633

-$5,633

122% of budget

Authorized Spending

       
 

Club activities

$3,000

$793

$2,207

26% of budget

 

Dinghies and rescue skiffs

$11,000

$5,705

$5,295

52% of budget

 

Windsurfing

$9,000

$6,500

$2,500

72% of budget

 

Keelboats

$9,000

$3,098

$5,902

34% of budget

 

Dayleaders

$6,000

$2,838

$3,162

47% of budget

 

Clubhouse and Yard

$3,000

$5,310

-$2,310

177% of budget

 

General Overhead

$9,000

$10,783

-$1,783

120% of budget

 

     Total Spending

$50,000

$35,026

$14,974

70% of budget

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the Treasurer’s Report

DS

JC

Yes

Proposed Senior Project for Nick Goyhenetche, organizing  club members in powerwashing keelboats

JG

JC

Yes

Motion to approve a dinghy cruise led by James Clarkson around Alcatraz Island

DS

LL

Yes

Motion to allow Joshua Leihe, Seamus Vanecko, and Mark Playsted to organize dinghy cruises in the Keelboat Cruising area this season, with the following safety parameters, listed below

JC

DS

Yes

Motion to give Joshua Leihe permission to single-hand keelboats

JC

PS

Yes

Motion to close the meeting

PK

JL

Yes

 

Safety Precautions for Dinghy Cruises in the Keelboat Cruising Area:

 

1.   Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.

2.   A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.

3.   Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.