All Meeting Minutes

GMM minutes 05-28-2017

Cal Sailing Club - General Membership Meeting Minutes

Meeting Date: May 28, 2017

Start Time: 6:45 pm

End Time: 7:03 pm

Location: CSC Yard

ATTENDANCE

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

OFFICER REPORTS

Commodore: Greetings! We received our grant! it’s what keeps us running. A big part of growing the club is word of mouth, tell people about the club and tell them to join. Membership numbers are down from a few years ago. Steffano is chairing the outreach committee.

Who lives in Berkeley? We could use your help, contact your local representatives on the City Council and the Mayor. Write them a letter telling them to make dock replacement a priority.

Jacqui Zechar is our new Co-Port Captain. Anthony Lunnis is stepping down as Port Captain, we’d like to thank him for all of his service to the club.

Promote June Fast Track and California Boating Card requirement

Vice Commodore: Today’s open house had 255 attendees. We have many more events planned.

Third Vice: There is a lot going on with keelboats. The keelboat shed has been rebuilt and painted and has custom built shelves. Daisy has been repainted, Portugal Princess is next up for paint. Nick Goyhenetche deep cleaned and powerwashed all the keelboats. The boats look better than they have in years. Pomodoro is due for standing rigging. Both merits are getting running rigging.

Rear Commodore: Instruction is off to really good start this season. First Fast Track made 9-10 juniors. Second Fast Track coming. Keelboat program is going great. Adv. Dinghy is going strong. Robert helping on a project to publicize what is needed to attain Junior and Senior ratings.

First Vice: The season is in full swing. All boats were seaworthy a month ago, so try to make sure everyone is aware that the dinghy need maintenance all the time. There is a new Yahoo group for Dinghy Repair. We have a new JY15 and now have a fleet of 8.

Second Vice: windsurfing season is going well. Boards, gear, and carpet.

Locker Lady Cindy who is in charge of the containers: New carpet comes on Thursday. Need strong people to help lay the carpet at 9AM Thursday.

Secretary: Our AED located in the clubhouse behind the desk has been checked and it is fully functioning.

Treasurer:

Annual Statement of Financial Condition May 1 2017

As of May 1st we had $35,896 in the bank, and our property was worth $480,145

(depreciated book value). Cash was down $26,671 from 5/1/16, property was up

$20,123. This statement was prepared without audit from the club’s books.

Income 5/1/16 - 4/30/17

 

Regular memberships

$144,450

DBW grant—3 RS Quest sailboats, 12 novice windsurf boards & sails

$40,000

Donations (employer matching, private, escrip), surplus equipment sales (RS Vision sailboat, Honda 2.3 hp outboard, sewing machine, keelboat equipment), credit card cash rewards

$19,084

Windsurf locker memberships

$11,380

UC workstudy reimbursement

$6,589

Total Income

$221,503

Spending 5/1/16 - 4/30/17

 

Dinghies--2 RS Quest dinghy sailboats, spare masts (Quest Venture & RS 500), caulk, blocks, line, stops, hook, cleats, sail repair tape, strap, bag, twine, dinghy dolly wheels, hiking sticks, shock cord, parts for Venture rudderheads, dinghy dolly tires & tubes, white electrical tape, shroud adjuster covers, shrouds, alcohol, fasteners, drain plugs, stay adjusters, shackles, cotter pins, clips, pump, thimble, cotter rings, U-bolts, rings, sail repairs, traps, spinnakers, Laser mast top sections, rudderblades, gelcoat repair kit,

release fabric, primer, pins, bobbin, shroud adjusters, sail lube, ring & carabiners for sling, plastic strip, deadend eyestraps, anchor bag materials, mast tangs, Bahia roll bar, paddles, tiller extensions, grommet kit, binder, shock cord, telltales, lights for racing buoys, chain, velcro, gorilla tape, aluminum tubing and foam grips for tiller extensions, stainless rod for Vision rudder, materials sail cover repairs, sail repair, JY15 parts: 4 masts 2 rudderblades 3 rudderheads.

$59,247

Dayleader wages and taxes

$36,988

Windsurf--16 boards, 38 sails, 20 booms, 12 masts, uphauls, epoxy resin and hardener, pumps, shackle, fasteners, sanding discs, pads, alcohol, filler, marking paint, universals, base plates, sail repair tape, harness lines, vent screws, wetsuit glue, spreader bars, hangers, mast shims, grip, standup paddles, solvent, screwdriver, disposable gloves, brushes, foam.

$33,431

Clubhouse and Yard--materials for yard upgrades re-roofing and racks and

keelboat shed upgrade and dinghy container and ping-pong area

improvements, rolling windsurf board racks, DSL service for clubhouse

computer, website fees, portapotty service, garbage and compost service,

propane, board hospital supplies, ping-pong/dartboard project parts, pens,

binder divider pages, compost bin, towels, snacks, rat traps, bait, dump fees,

oil, trashbags, paper towels, forks, dish soap, gloves, cutoff wheels, jigsaw

blades, lights, powercord, ping pong balls, pineapple, microwave oven,

Iwindsurf subscription for clubhouse computer, hose, earmuffs, washers,

electric cord plug, electric cord, cups forks plates bowls, hooks, black light

bulbs, shears, bits, paper for clubhouse printer, used computer for clubhouse,

mirror, carpet, fasteners, display for kiosk, spray, markers, tape, chain,

sandpaper, popsicle sticks, fridge locks, lights, cord, coveralls, bits, allen keys, glue.

$31,179

Insurance--general and marine liability insurance 4/14/17 - 4/14/18, US

Sailing membership required for insurance, property insurance, directors and

officers insurance, workers compensation insurance.

$17,994

Activities--First Aid Training, food for Open Houses and General

Membership Meetings and parties and retreat and workparties and lesson

BBQ's and Fast Track dinners seminars clinics and racing dinners, lesson

snacks, cruise dock fees, room rental for Senior Skipper Study Group

$16,764

Keelboats--bottom paint for Daisy, 4 Commander jibs, 1 Merit Genoa,

keelboat engine parts, repair supplies, spinnaker poles, wiring supplies,

inflatable dinghy repair kit, fasteners, cable, swages, hatch cover, clevis pin,

mix sticks, color code tape, fiddle block, T track stop, T-ball tang plugs,

batteries for SOS lights, gelcoat crack fix kit, paint preservative, wire

brushes, wrench, sandpaper, winches, hull cleaning, cotter rings, blocks,

shock cord, lube, lanyard, shackle, splice, sail repairs, splices, used dinghy,

shackles, gel coat, track and stops, chain, fuel connectors, caulk, clamp, fuel

filter, boat hook tips, resin syringes, resin pump, resin, hardener, wind vane

light, swages, bilge pump parts, fasteners, cleaner, fuel stabilizer, fuel

siphon, binder, gloves, oil, tags, engine mount gas springs, winch cap, plastic

board, battery, sail repairs, postage return parts, fiberglass and painting

supplies, fuel line parts.

$13,387

City of Berkeley--rent on clubhouse and yard space

$10,719

Use tax on wholesale purchases, sales tax, DMV registration, corporate

statement filing fee, Berkeley business license.

$9,710

Safety Equipment: 50 loaner wetsuits, 15 sets loaner foul weather jackets and

bibs, marking paint, antennas, spare binoculars, VHF dayleader radios,

knives for dayleader PFD's, First Aid kit supplies.

$8,144

Bank--credit card processing, bank fees

$4,188

Rescue skiffs--skiff engine parts, hose for skiff pump, skiff cleats, throw line,

cotter rings, straps for low tide skiff, bolts, nuts for skiff steering gear,

screws, sprays, loctite, shift throttle cables, cap, filter, steering cable,

tachometer/hour meters, remote control gear throttle, bow light, fuses,

warranty, gas for skiff, tow line snaps, fuses for skiff lights and radio, seat,

fuel, engine parts, failed skiff engine evaluation labor, parts for low tide

rescue skiff upgrades, wheels for sketchmobile, engine stand supplies, steer

cable boot, tow ropes, parking meter for engine errand

$3,227

Tools-swage tool, saw blade, drill press parts, screwdriver, broom, tape

measure, scissors, screwdrivers, wrenches, cordless drills, respirators, trash

can, hammer, torches, propane, buckets, saw, shop vacuum filters, circular

saw, driver set, tape measure, circular saw blades, drill bits, drill chuck,

workbench, vise, knives, swages, air pump, square, sanding belts, discs,

picks, cotter puller, brush, knife, screws, nuts, sanders, discs, grease,

scissors, pliers, hacksaw, hacksaw blades, screwdrivers, drill bits, hex keys,

bit kit, hangers, hooks, wire brushes, file, paper towels, rotary tool, hose for

shop vacuum, cutoff wheels, backing pad, power washer, hole punch,

sharpener, sandpaper, threadlock, grommet punches, socket set, strap

wrench, ratchet extension, pickup tools, grease, jigsaw, blades, sand discs,

sanders, drill/tap sets, trashbags, concrete, sanding belts, 2 cycle oil,

bumpers, allen keys, rope cutter, warranty, T bar, carabiner, gloves.

$3,158

Accident expense--copay urgent care

$40

Total Spending

$248,174

Budget for Next Fiscal Year

The budget for next fiscal year is based on the following expectations:

  • membership dues will increase slightly (3%) due to outreach
  • no repeat of large donations
  • decrease in UC workstudy reimbursements
  • free First Aid training for fewer dayleaders and cruising skippers
  • three new dinghies and two new outboard motors for rescue skiffs, fewer masts and sails
  • new boards and sails for windsurf fleet, but fewer than last year
  • haulout and deck repairs for one keelboat, new rigging, fewer sails and parts
  • no change in dayleader wages and taxes
  • no major upgrades to clubhouse/yard facilities
  • less new loaner gear and tools

If the income expectations improve, XComm can approve increases in approved spending.

Budget for Fiscal Year 2017-2018 vs. actual from Fiscal Year 2016-7

   

FY Budget

(DBW funds included in

budget)

Actual 2016-7

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

 

$155,830

 

DBW reimbursement

$40,000

$40,000

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$6,589

 

Donations, surplus sales, interest, etc.

$0

 

$19,084

 

Total Income

$205,000

 

$221,503

Authorized Spending

     
 

Club activities

$15,000

 

$16,764

 

Dinghies and Rescue Skiffs

$53,000

$28,000

$62,473

 

Windsurfing

$26,000

$5,000

$33,431

 

Keelboats

$21,000

$7,000

$13,387

 

Dayleaders

$38,000

 

$36,988

 

Clubhouse and Yard

$15,000

 

$31,179

 

General Overhead

$45,000

 

$53,953

 

Total Spending

$213,000

 

$248,174

 

VOTING GMM

With 65 members present, a quorum of at least 10% of the club’s voting membership was established.

Issue

 

Anyone planning on running for an excomm office?

No

Approval of all excomm members.

Unanimous

 

Big thanks to everyone who worked hard for the club!