All Meeting Minutes
Excomm meeting 7/30/17
Meeting Date: July 30, 2017
Start Time: 6:07 PM
End Time: 6:47 PM
Location: CSC Clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Donnie Schultz |
DS |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
|
Second Vice Commodore (co) |
Peter Naulls |
PN |
N |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
N |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Will Spargur |
WS |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
Y |
|
Port Captain (co) |
Jacqui Zechar |
JZ |
Y |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - Thanked the Operating Rules committee for their hard work and dissolved the committee.
First Vice - we have new gennakers for Ventures and RS500, new sails for JYs have arrived from Neil Pryde and new sails for the Venture from Doyle. Quest 4 is glued back together and is approximately 70% fixed.
Second Vice - we are in the process of buying new sails and should have them in the next few weeks.
Rear Commodore - things are going exceptionally well. We now have all Fasttracks covered. There have been no significant problems with lack of instructors for regular lessons.
Port Captain - we’ll have 5 new hires trained next month to start working in fall. Some kinks have worked out with various students not being on work-study. Lydia is still updating the Day Leader manual. Lydia has Boater Card manuals from Robert Ofsevit, and is going to organize the study session when the new Day Leaders are on board. This is supposed to be Alessandro Buzzatti’s senior project. If that’s not happening, there was someone who walked by and said she does this entertainingly, we can explore this if the Buzzatti senior project is not happening.
Treasurer - report
As of 7/30/17 we have $36,326 in the bank, down $13,258 from last report 7/2/17. We will be submitting a request for reimbursement for about $39,000 under our grant from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.
|
Income 7/3 - 7/30/17 |
|
|
Regular memberships |
$21,893 |
|
Windsurf locker memberships |
$245 |
|
Donations, surplus equipment sales, credit card cash rewards |
$126 |
|
Total Income |
$22,264 |
|
Spending 7/3 - 7/30/17 |
|
|
Dinghies--RS Quests 5 and 6, RS Quest rudderhead, tiller, and hardware; balance due (4) JY mains (3) JY jibs (4) Venture gennakers (3) RS500 gennakers; rivets, nuts bolts for RS Quest mainsheet cleat swivel adapters, inner tubes for dinghy dollies, rod for Venture rudder pintles, pizza for dinghy clinic and workparty, spool 8 mm line, blocks, shackles, hiking stick, 2 mm line, cleat, knife, tether, line, wireguide, foam grips |
$24,983 |
|
Taxes: DMV reg and sales tax on RS Quests 5 and 6, property tax on boats and possessory interest (yard, slips), DMV reg renewal fees on boats |
$5,901 |
|
Dayleader wages and taxes |
$1,057 |
|
Keelboats--rivets, shackle, fasteners, line, lighters, twine, dive five hulls 7/10/17, sail repairs |
$1,004 |
|
Activities--food for cruise 7/29, 4th July party, Thurs nite racing; snax |
$931 |
|
Clubhouse and Yard--keelboat shed, pingpong area, and windsurf area improvements supplies; DSL service for clubhouse computer, forks, paper towels, cups, batteries for OH radios, electronics, pans, coffee, fruit |
$607 |
|
Bank--credit card charges |
$573 |
|
Rescue skiffs--propeller, skiff trailer parts |
$228 |
|
Safety Equipment: 1st aid supplies, battery and warranty for VHF handheld radios |
$93 |
|
Windsurf--fin |
$87 |
|
Tools-used pliers, ratchet, torx bit, tape |
$59 |
|
Total Spending |
$35,522 |
Monthly regular membership income: July income is slightly below average for the last seven years.
Budget: Fiscal year is 25% over, income is 38% and spending is 37% of the amounts expected for the fiscal year. Dinghy and rescue skiff budget is mostly spent, clubhouse and yard budget is nearly half spent, and windsurf and keelboat budgets are mostly unspent. DBW budget has been revised to allow us to seek most reimbursement now, and only seek $518 for keelboat refurb which hasn’t begun.
|
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
|
FY Budget |
DBW included |
Actual thru 7/30 (25% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$160,000 |
$68,065 |
43% |
$91,935 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
|
UC Work-Study Reimbursement |
$5,000 |
$768 |
15% |
$4,232 |
||
|
Donations, surplus sales, interest, etc. |
$0 |
$9,702 |
na |
($9,702) |
||
|
Total Income |
$205,000 |
$40,000 |
$78,536 |
38% |
$126,464 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$2,944 |
20% |
$12,056 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$34,982 |
$42,861 |
81% |
$10,139 |
|
|
Windsurfing |
$26,000 |
$4,500 |
$752 |
3% |
$25,248 |
|
|
Keelboats |
$21,000 |
$518 |
$2,733 |
13% |
$18,267 |
|
|
Dayleaders |
$38,000 |
$9,576 |
25% |
$28,424 |
||
|
Clubhouse and Yard |
$15,000 |
$6,539 |
44% |
$8,461 |
||
|
General Overhead |
$45,000 |
$12,771 |
28% |
$32,229 |
||
|
Total Spending |
$213,000 |
$40,000 |
$78,177 |
37% |
$134,823 |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Motion to approve Ryan Alder to print CSC t-shirts with his own money and to be sold to members at cost |
RA |
CB |
Yes (via email) |
|
Motion to approve Senior Project for Mike Chapman - August 14-18 FastTrack |
CB |
ZS |
Yes |
|
Motion to approve senior project for Camille Antinori - Capsize Recovery video, amended that she records her time. and adds MOB if she doesn’t have enough hours |
JB |
LL |
Yes |
|
Motion to approve senior project for Jason Ho - 10 hours of windsurf board repairs in addition to teaching or helping facilitate a novice windsurfing lesson and waterstarting clinic |
ZS |
JB |
Yes |
|
Motion to approve the expenditures listed in the Treasure’s Report |
JG |
ZS |
Yes |
|
Motion to accept the proposed changes to the Operating Rules with committee agreement and Joel’s edit |
JB |
LL |
Yes |
|
Motion to change the uninterpretable rule about single handing dinghies at night, in the presence of another boat with a Junior rating. Change the three areas where it reads “requires the presence of a junior or higher in another boat” to “the presence of another CSC boat” |
JG |
JC |
Yes |
|
Motion to close the loophole in the rules that does not prohibit a cruising keelboat skipper from single handing a keelboat. Excomm has approved the five people who have approval. Proposal is to require explicit approval to single hand keelboats and codifying our practice. |
JB |
JC |
Yes |
|
Motion to remove the restriction for taking dinghies without reefing outside of the Senior Dinghy and Windsurf area. This only applies to Lasers. |
JB |
JC |
Yes |
|
Motion to give Dan Zaslavsky and James Clarkson permission for out of area cruises through the end of 2017 without the need for Excomm approval. They have both completed the prerequisite out of area cruise with Excomm approval. The following safety precautions for Dinghy Cruises in the Keelboat Cruising Area apply:"
|
JL |
JB |
Y |
|
Motion to close the meeting |
JG |
JC |
Yes |
Operating Rules Revisions 07/30/17
https://drive.google.com/open?id=0B1_NtFSdfAOaaTFMN3ZWdVBnY2s