All Meeting Minutes

Excomm meeting 7/30/17

Meeting Date:     July 30, 2017

Start Time:        6:07 PM

End Time:         6:47 PM

Location:        CSC Clubhouse

 

ATTENDANCE 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thanked the Operating Rules committee for their hard work and dissolved the committee.

First Vice - we have new gennakers for Ventures and RS500, new sails for JYs have arrived from Neil Pryde and new sails for the Venture from Doyle. Quest 4 is glued back together and is approximately 70% fixed. 

Second Vice - we are in the process of buying new sails and should have them in the next few weeks. 

Rear Commodore - things are going exceptionally well. We now have all Fasttracks covered. There have been no significant problems with lack of instructors for regular lessons.

Port Captain - we’ll have 5 new hires trained next month to start working in fall. Some kinks have worked out with various students not being on work-study. Lydia is still updating the Day Leader manual. Lydia has Boater Card manuals from Robert Ofsevit, and is going to organize the study session when the new Day Leaders are on board. This is supposed to be Alessandro Buzzatti’s senior project. If that’s not happening, there was someone who walked by and said she does this entertainingly, we can explore this if the Buzzatti senior project is not happening.

Treasurer - report

As of 7/30/17 we have $36,326 in the bank, down $13,258 from last report 7/2/17.  We will be submitting a request for reimbursement for about $39,000 under our grant from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

Income 7/3 - 7/30/17

 

Regular memberships

$21,893

Windsurf locker memberships

$245

Donations, surplus equipment sales, credit card cash rewards

$126

Total Income

$22,264

Spending  7/3 - 7/30/17

 

Dinghies--RS Quests 5 and 6, RS Quest rudderhead, tiller, and hardware; balance due (4) JY mains (3) JY jibs (4) Venture gennakers (3) RS500 gennakers; rivets, nuts bolts for RS Quest mainsheet cleat swivel adapters,  inner tubes for dinghy dollies,  rod for Venture rudder pintles,  pizza for dinghy clinic and workparty, spool 8 mm line, blocks, shackles, hiking stick, 2 mm line, cleat, knife, tether, line, wireguide, foam grips

$24,983

Taxes: DMV reg and sales tax on RS Quests 5 and 6, property tax on boats and possessory interest (yard, slips), DMV reg renewal fees on boats

$5,901

Dayleader wages and taxes

$1,057

Keelboats--rivets, shackle, fasteners, line, lighters, twine, dive five hulls 7/10/17, sail repairs

$1,004

Activities--food for cruise 7/29, 4th July party, Thurs nite racing; snax

$931

Clubhouse and Yard--keelboat shed, pingpong area, and windsurf  area improvements supplies; DSL service for clubhouse computer, forks, paper towels, cups, batteries for OH radios, electronics, pans, coffee, fruit

$607

Bank--credit card charges

$573

Rescue skiffs--propeller, skiff trailer parts

$228

Safety Equipment:  1st aid supplies, battery and warranty for VHF handheld radios

$93

Windsurf--fin

$87

Tools-used pliers, ratchet, torx bit, tape

$59

Total Spending

$35,522

Monthly regular membership income: July income is slightly below average for the last seven years.

 

Budget: Fiscal year is 25% over, income is 38% and spending is 37% of the amounts expected for the fiscal year.  Dinghy and rescue skiff budget is mostly spent, clubhouse and yard budget is nearly half spent, and windsurf and keelboat budgets are mostly unspent.  DBW budget has been revised to allow us to seek most reimbursement now, and only seek $518 for keelboat refurb which hasn’t begun.

 

Budget for Fiscal Year 2017-2018 vs actual to date

   

FY Budget

DBW included

Actual thru 7/30 (25% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$68,065

43%

$91,935

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$768

15%

$4,232

 

Donations, surplus sales, interest, etc.

$0

 

$9,702

na

($9,702)

 

     Total Income

$205,000

$40,000

$78,536

38%

$126,464

Authorized Spending

         
 

Club activities

$15,000

 

$2,944

20%

$12,056

 

Dinghies and rescue skiffs

$53,000

$34,982

$42,861

81%

$10,139

 

Windsurfing

$26,000

$4,500

$752

3%

$25,248

 

Keelboats

$21,000

$518

$2,733

13%

$18,267

 

Dayleaders

$38,000

 

$9,576

25%

$28,424

 

Clubhouse and Yard

$15,000

 

$6,539

44%

$8,461

 

General Overhead

$45,000

 

$12,771

28%

$32,229

 

     Total Spending

$213,000

$40,000

$78,177

37%

$134,823

 

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve Ryan Alder to print CSC t-shirts with his own money and to be sold to members at cost

RA

CB

Yes

(via email)

Motion to approve Senior Project for Mike Chapman - August 14-18 FastTrack

CB

ZS

Yes

Motion to approve senior project for Camille Antinori - Capsize Recovery video, amended that she records her time. and adds MOB if she doesn’t have enough hours

JB

LL

Yes

Motion to approve senior project for Jason Ho - 10 hours of windsurf board repairs in addition to teaching or helping facilitate a novice windsurfing lesson and waterstarting clinic

ZS

JB

Yes

Motion to approve the expenditures listed in the Treasure’s Report

JG

ZS

Yes

Motion to accept the proposed changes to the Operating Rules with committee agreement and Joel’s edit

JB

LL

Yes

Motion to change the uninterpretable rule about single handing dinghies at night, in the presence of another boat with a Junior rating. Change the three areas where it reads “requires the presence of a junior or higher in another boat” to “the presence of another CSC boat”

JG

JC

Yes

Motion to close the loophole in the rules that does not prohibit a cruising keelboat skipper from single handing a keelboat. Excomm has approved the five people who have approval. Proposal is to require explicit approval to single hand keelboats and codifying our practice.

JB

JC

Yes

Motion to remove the restriction for taking dinghies without reefing outside of the Senior Dinghy and Windsurf area. This only applies to Lasers.

JB

JC

Yes

Motion to give Dan Zaslavsky and James Clarkson permission for out of area cruises through the end of 2017 without the need for Excomm approval. They have both completed the prerequisite out of area cruise with Excomm approval. The following safety precautions for Dinghy Cruises in the Keelboat Cruising Area apply:"

  1. Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.
  2. A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.
  3. Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.

JL

JB

Y

Motion to close the meeting

JG

JC

Yes

 

Operating Rules Revisions 07/30/17

https://drive.google.com/open?id=0B1_NtFSdfAOaaTFMN3ZWdVBnY2s