All Meeting Minutes

Executive Committee Minutes 09/10/2017

Meeting Date:     September 10, 2017

Start Time:        6:05 PM

End Time:         6:16 PM

Location:        CSC Clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

ML

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thank you everyone for coming

Vice Commodore - things are going well, another Open House coming soon. In two weeks a wonderful 3630° avant garde video was made here last night by a group from SF State

First vice - sent the new spinnakers from Neil Pryde to local shop to get dousing patches. New dinghy locker organization looks great.

Third vice - Daisy still out, waiting for parts for the new rudder which are coming this week. Pomodoro is DNSed because the tiller bolt snapped off. PP will go in for new paint top to bottom.

Port Captain - Day leader quit, hiring again.

Treasurer’s Report 9/10/17

As of 9/10/17 we have $21,197 in the bank, down $12,085 from last report 8/27/17.

We submitted a request for reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

They have approved a time extension until 3/31/2018 for submitting for reimbursement of the remaining $591.96 for refurbishment of keelboat Portugal Princess.

Our federal and state tax forms and our state charity registration form have been submitted, posted on our website, and submitted to Guidestar, a clearing-house for non-profit info.

Income 8/28 - 9/10/17

 

Donations (thanks Sheldon's friend), surplus equipment sale (thanks Carolyn and Cooper!), credit card cash rewards

$400

Regular memberships

$7,344

Total Income

$7,744

Spending   8/28 - 9/10/17

 

Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, DSL service for clubhouse computer, propane, dump fees (Bahia 7 and sails and rigging), brushes

$1,080

Dinghies--JY 15 mast, hiking stick universals and saddles, clear tubing, innertubes for dinghy dolly tires, rivets

$1,819

Rescue skiffs--speedometer for skiff, warranty, gloves, washers, loctite, lube, spare keys, dealer inspections for new motor warranties

$482

Keelboats--hull cleaning 9/1/17, Merit mainsail repair

$293

Tools-saw blades, trashbags, cutoff wheels, glue, torch gas, level, screwdriver, cutters, solder, teflon tape, flex tubing, black electrical tape, socket, hole saws, grease, sealant,  torx bit,  angle grinder, cutoff wheels, bolts, nuts, washers, spiral conduit, cable ties, drill bit, flap wheel sanding bit

$282

Windsurf-- 2 RRD Firemove boards 120l, freewave 96l board, 7 sails, 4 booms, 5 uphauls, 4 fins, 3 mast bases, 7 universals

$7,173

Activities--food for 5/28 and 8/27 Open Houses, band fee, cake, food for parties, snacks, Fast Track dinners (less returned payments)

$1,594

Safety Equipment: 2 gallons sunscreen

$236

Bank--credit card charges

$234

Dayleader wages and taxes

$5,621

City of Berkeley--rent on clubhouse and yard spac

$919

Office Supplies: laminating pouches, markers

$37

Taxes: state tax and charity registration filing fees

$60

Total Spending

$19,829

Income and spending are still tracking the budget very well.  We’re at 36% of the 5/1 – 4/30 fiscal year, and most of the way through the sailing/windsurfing season.  Income so far this fiscal year is 51% of expected, but this does not include DBW funding, and spending is 56%, and that does include almost all the expenses to be reimbursed by DBW funding.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 9/10 (36% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$93,107

58%

$66,893

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$768

15%

$4,232

 

Donations, surplus sales, interest, etc.

$0

 

$11,328

na

($11,328)

 

     Total Income

$205,000

$40,000

$105,204

51%

$99,796

Authorized Spending

         
 

Club activities

$15,000

 

$6,630

44%

$8,370

 

Dinghies and rescue skiffs

$53,000

$34,982

$46,449

88%

$6,551

 

Windsurfing

$26,000

$4,500

$12,757

49%

$13,243

 

Keelboats

$21,000

$518

$3,303

16%

$17,697

 

Dayleaders

$38,000

 

$19,884

52%

$18,116

 

Clubhouse and Yard

$15,000

 

$12,869

86%

$2,131

 

General Overhead

$45,000

 

$18,082

40%

$26,918

 

     Total Spending

$213,000

$40,000

$119,974

56%

$93,026

membersgraph.png

newmembersgraph.png

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve Senior Project for Dominic Cabrera - Build shelves and awning for windsurf container.

JG

JC

Yes

Motion to close the meeting 6:16

JG

JC

Yes