All Meeting Minutes

Executive Committee Minutes 10/08/2017

Meeting Date: October 8, 2017

Start Time:        6:20 PM

End Time:         6:33 PM

Location:        CSC Clubhouse Deck

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thank you everyone for coming. DBW application is re-open. Although the grant is for two years, we have to do a new application each year. We have to complete the grant application before Nov 20.

Vice Commodore - Next two open houses Mary won’t be there, but people are lined up. Ryan  Alder and Graeme Lowe are in charge of October OH and Ryan Alder and Birk Huber will be in charge of November OH. We need a new banquet chair, Ashley is leaving to work at SpaceX.

First vice - We have new kites for Ventures and have reinforced the kites for the RS500s. The dinghy locker has been cleaned and re-organized. We have new slings for the hoist but have already lost one of them.

Rear Commodore (Will) - It’s the end of peak windsurf seasons and sunday lessons have ended.

Treasurer’s Report 10/8/17 As of 10/8/17 we have $25,366 in the bank, up $4,169 from last report 9/10/17.

We have requested but not yet received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

Income 9/11 - 10/8/17

 

Regular memberships

$20,678

UC workstudy reimbursement

$1,840

Donations

$103

Total Income

$22,621

Spending 9/11 - 10/8/17

 

Dayleader wages and taxes

$4,349

Dinghies--axle brackets, trapeze gear, blocks, plastic, line, paddles, filler, hike stick universal saddles, shipping 2 JY masts, packing and duct tape, epoxy resin hardener & pumps,  knives, gflex, sail repair tape, carabiners, twine, scissors, pins, cheek blocks, spinnaker repair tape, labels, sail numbers, ring, sail repairs, battens

$4,265

Windsurf--footstraps, harnesses, spreader bars, fins, boom collars, sail repair tape, grip spray, harness lines, epoxy resin, filler

$2,513

Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, electric kettle, trashbags, ice cream, roller covers,  power cords, pens, markers, bandaids, caulk, bowls, plates, forks, battery backup for webcams

$1,518

Rescue skiffs--propeller guard, gage, oil, keys, repair parts for old engine, wire, relay, gas tank cap, fasteners, letter kit, gas for skiff

$1,164

Activities--food for Thurs nite racing, women's seminar, winch clinic, lesson BBQ's, and snack (thanks for the fruit, Tony!)

$1,008

City of Berkeley--rent on clubhouse and yard space

$919

Taxes: Boat registration renewal and additional fees on registration, duplicate titles

$815

Keelboats--motor starter, fender, padlocks, fasteners, battery charger receptacles, jib hank,  haulout supplies, sail tags, fire extinguisher, swage, winch bearing, sail repairs

$758

Bank--credit card charges

$570

Tools-toolbox, spark plug socket, wrench, hacksaw, scissors, light, lock, sockets, sawblade, calipers, screws, padlock, saw blades, grinder bits, knives, blades

$439

Communications: CSC t-shirts for Xcomm, laminated signs

$125

Safety Equipment: ship VHF radio for repair

$9

Total Spending

$18,452

September dues were higher than September dues in any year 2012-2016.  Calendar year to date dues are only slightly below the average (of Jan-Sep dues) in 2012-2016.

Income and spending are still tracking the budget very well.  We’re at 44% of the 5/1 – 4/30 fiscal year, and almost all of the way through the sailing/windsurfing season.  Income so far this fiscal year is 62% of expected, but this does not include DBW funding, and spending is 65%, and that does include almost all the expenses to be reimbursed by DBW funding.  The dinghy and rescue skiffs budget is almost gone, as is the clubhouse and yard budget.  The keelboat spending is only 19% of budget, but that does not include a current haulout to repair Daisy’s rudder or the planned haulout of Portugal Princess.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 10/8 (44% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$113,785

71%

$46,215

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$0

 

$11,431

na

($11,431)

 

     Total Income

$205,000

$40,000

$127,826

62%

$77,175

Authorized Spending

         
 

Club activities

$15,000

 

$7,638

51%

$7,362

 

Dinghies and rescue skiffs

$53,000

$34,982

$51,879

98%

$1,122

 

Windsurfing

$26,000

$4,500

$15,270

59%

$10,730

 

Keelboats

$21,000

$518

$4,061

19%

$16,939

 

Dayleaders

$38,000

 

$24,233

64%

$13,767

 

Clubhouse and Yard

$15,000

 

$14,388

96%

$612

 

General Overhead

$45,000

 

$20,958

47%

$24,042

 

     Total Spending

$213,000

$40,000

$138,426

65%

$74,574

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve David Fawcett as CSC Cruising Skipper

JG

CB

Yes

Motion to approve the expenditures listed in the Treasure’s Report

PK

CB

Yes

Motion to approve hosting the GMM at BYC on Nov. 16

JG

MLF

Yes

Motion to approve Senior Project for Onaje Boone - putting righting lines on the RS Quests.

LD

PK

Yes

Motion to approve additional spending, $12K for dinghy and skiffs and $10K for yard

PK

JG

Yes

Motion to close the meeting 6:33

JG

JC

Yes