All Meeting Minutes
Executive Committee Minutes 10/08/2017
Meeting Date: October 8, 2017
Start Time: 6:20 PM
End Time: 6:33 PM
Location: CSC Clubhouse Deck
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Peter Naulls |
PN |
N |
Second Vice Commodore (co) |
Zach Simson |
ZS |
N |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Will Spargur |
WS |
Y |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Jacqui Zechar |
JZ |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - Thank you everyone for coming. DBW application is re-open. Although the grant is for two years, we have to do a new application each year. We have to complete the grant application before Nov 20.
Vice Commodore - Next two open houses Mary won’t be there, but people are lined up. Ryan Alder and Graeme Lowe are in charge of October OH and Ryan Alder and Birk Huber will be in charge of November OH. We need a new banquet chair, Ashley is leaving to work at SpaceX.
First vice - We have new kites for Ventures and have reinforced the kites for the RS500s. The dinghy locker has been cleaned and re-organized. We have new slings for the hoist but have already lost one of them.
Rear Commodore (Will) - It’s the end of peak windsurf seasons and sunday lessons have ended.
Treasurer’s Report 10/8/17 As of 10/8/17 we have $25,366 in the bank, up $4,169 from last report 9/10/17.
We have requested but not yet received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.
Income 9/11 - 10/8/17 |
|
Regular memberships |
$20,678 |
UC workstudy reimbursement |
$1,840 |
Donations |
$103 |
Total Income |
$22,621 |
Spending 9/11 - 10/8/17 |
|
Dayleader wages and taxes |
$4,349 |
Dinghies--axle brackets, trapeze gear, blocks, plastic, line, paddles, filler, hike stick universal saddles, shipping 2 JY masts, packing and duct tape, epoxy resin hardener & pumps, knives, gflex, sail repair tape, carabiners, twine, scissors, pins, cheek blocks, spinnaker repair tape, labels, sail numbers, ring, sail repairs, battens |
$4,265 |
Windsurf--footstraps, harnesses, spreader bars, fins, boom collars, sail repair tape, grip spray, harness lines, epoxy resin, filler |
$2,513 |
Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, electric kettle, trashbags, ice cream, roller covers, power cords, pens, markers, bandaids, caulk, bowls, plates, forks, battery backup for webcams |
$1,518 |
Rescue skiffs--propeller guard, gage, oil, keys, repair parts for old engine, wire, relay, gas tank cap, fasteners, letter kit, gas for skiff |
$1,164 |
Activities--food for Thurs nite racing, women's seminar, winch clinic, lesson BBQ's, and snack (thanks for the fruit, Tony!) |
$1,008 |
City of Berkeley--rent on clubhouse and yard space |
$919 |
Taxes: Boat registration renewal and additional fees on registration, duplicate titles |
$815 |
Keelboats--motor starter, fender, padlocks, fasteners, battery charger receptacles, jib hank, haulout supplies, sail tags, fire extinguisher, swage, winch bearing, sail repairs |
$758 |
Bank--credit card charges |
$570 |
Tools-toolbox, spark plug socket, wrench, hacksaw, scissors, light, lock, sockets, sawblade, calipers, screws, padlock, saw blades, grinder bits, knives, blades |
$439 |
Communications: CSC t-shirts for Xcomm, laminated signs |
$125 |
Safety Equipment: ship VHF radio for repair |
$9 |
Total Spending |
$18,452 |
September dues were higher than September dues in any year 2012-2016. Calendar year to date dues are only slightly below the average (of Jan-Sep dues) in 2012-2016.
Income and spending are still tracking the budget very well. We’re at 44% of the 5/1 – 4/30 fiscal year, and almost all of the way through the sailing/windsurfing season. Income so far this fiscal year is 62% of expected, but this does not include DBW funding, and spending is 65%, and that does include almost all the expenses to be reimbursed by DBW funding. The dinghy and rescue skiffs budget is almost gone, as is the clubhouse and yard budget. The keelboat spending is only 19% of budget, but that does not include a current haulout to repair Daisy’s rudder or the planned haulout of Portugal Princess.
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
FY Budget |
DBW included |
Actual thru 10/8 (44% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$160,000 |
$113,785 |
71% |
$46,215 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$5,000 |
$2,609 |
52% |
$2,391 |
||
Donations, surplus sales, interest, etc. |
$0 |
$11,431 |
na |
($11,431) |
||
Total Income |
$205,000 |
$40,000 |
$127,826 |
62% |
$77,175 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$7,638 |
51% |
$7,362 |
||
Dinghies and rescue skiffs |
$53,000 |
$34,982 |
$51,879 |
98% |
$1,122 |
|
Windsurfing |
$26,000 |
$4,500 |
$15,270 |
59% |
$10,730 |
|
Keelboats |
$21,000 |
$518 |
$4,061 |
19% |
$16,939 |
|
Dayleaders |
$38,000 |
$24,233 |
64% |
$13,767 |
||
Clubhouse and Yard |
$15,000 |
$14,388 |
96% |
$612 |
||
General Overhead |
$45,000 |
$20,958 |
47% |
$24,042 |
||
Total Spending |
$213,000 |
$40,000 |
$138,426 |
65% |
$74,574 |
VOTES
Issue |
Move |
2nd |
Unanimous Approval |
Motion to approve David Fawcett as CSC Cruising Skipper |
JG |
CB |
Yes |
Motion to approve the expenditures listed in the Treasure’s Report |
PK |
CB |
Yes |
Motion to approve hosting the GMM at BYC on Nov. 16 |
JG |
MLF |
Yes |
Motion to approve Senior Project for Onaje Boone - putting righting lines on the RS Quests. |
LD |
PK |
Yes |
Motion to approve additional spending, $12K for dinghy and skiffs and $10K for yard |
PK |
JG |
Yes |
Motion to close the meeting 6:33 |
JG |
JC |
Yes |