All Meeting Minutes

Executive Committee Minutes 10/08/2017

Meeting Date: October 8, 2017

Start Time: 6:20 PM

End Time: 6:33 PM

Location: CSC Clubhouse Deck

ATTENDANCE

Title	Name	Code	Present
Commodore	Joel Gussman	JG	Y
Vice Commodore (co)	Lonnie D.	LD	Y
Vice Commodore (co)	Mary Lucus-Flannery	MLF	Y
First Vice Commodore (co)	James Clarkson	JC	Y
First Vice Commodore (co)	Joshua Leihe	JL	N
First Vice Commodore (co)	Dan Zaslavsky	DZ	N
Second Vice Commodore (co)	Peter Naulls	PN	N
Second Vice Commodore (co)	Zach Simson	ZS	N
Third Vice Commodore	Ryan Alder	RA	N
Rear Commodore (co)	John Bongiovanni	JB	N
Rear Commodore (co)	Will Spargur	WS	Y
Port Captain (co)	Lydia Lopez	LL	N
Port Captain (co)	Jacqui Zechar	JZ	N
Treasurer	Peter Kuhn	PK	Y
Secretary	Carolyn Brown	CB	Y

OFFICER REPORTS

Commodore - Thank you everyone for coming. DBW application is re-open. Although the grant is for two years, we have to do a new application each year. We have to complete the grant application before Nov 20.

Vice Commodore - Next two open houses Mary won’t be there, but people are lined up. Ryan Alder and Graeme Lowe are in charge of October OH and Ryan Alder and Birk Huber will be in charge of November OH. We need a new banquet chair, Ashley is leaving to work at SpaceX.

First vice - We have new kites for Ventures and have reinforced the kites for the RS500s. The dinghy locker has been cleaned and re-organized. We have new slings for the hoist but have already lost one of them.

Rear Commodore (Will) - It’s the end of peak windsurf seasons and sunday lessons have ended.

Treasurer’s Report 10/8/17 As of 10/8/17 we have $25,366 in the bank, up $4,169 from last report 9/10/17.

We have requested but not yet received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

Income 9/11 - 10/8/17
Regular memberships	$20,678
UC workstudy reimbursement	$1,840
Donations	$103
Total Income	$22,621

Spending 9/11 - 10/8/17
Dayleader wages and taxes	$4,349
Dinghies--axle brackets, trapeze gear, blocks, plastic, line, paddles, filler, hike stick universal saddles, shipping 2 JY masts, packing and duct tape, epoxy resin hardener & pumps, knives, gflex, sail repair tape, carabiners, twine, scissors, pins, cheek blocks, spinnaker repair tape, labels, sail numbers, ring, sail repairs, battens	$4,265
Windsurf--footstraps, harnesses, spreader bars, fins, boom collars, sail repair tape, grip spray, harness lines, epoxy resin, filler	$2,513
Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, electric kettle, trashbags, ice cream, roller covers, power cords, pens, markers, bandaids, caulk, bowls, plates, forks, battery backup for webcams	$1,518
Rescue skiffs--propeller guard, gage, oil, keys, repair parts for old engine, wire, relay, gas tank cap, fasteners, letter kit, gas for skiff	$1,164
Activities--food for Thurs nite racing, women's seminar, winch clinic, lesson BBQ's, and snack (thanks for the fruit, Tony!)	$1,008
City of Berkeley--rent on clubhouse and yard space	$919
Taxes: Boat registration renewal and additional fees on registration, duplicate titles	$815
Keelboats--motor starter, fender, padlocks, fasteners, battery charger receptacles, jib hank, haulout supplies, sail tags, fire extinguisher, swage, winch bearing, sail repairs	$758
Bank--credit card charges	$570
Tools-toolbox, spark plug socket, wrench, hacksaw, scissors, light, lock, sockets, sawblade, calipers, screws, padlock, saw blades, grinder bits, knives, blades	$439
Communications: CSC t-shirts for Xcomm, laminated signs	$125
Safety Equipment: ship VHF radio for repair	$9
Total Spending	$18,452

September dues were higher than September dues in any year 2012-2016. Calendar year to date dues are only slightly below the average (of Jan-Sep dues) in 2012-2016.

Income and spending are still tracking the budget very well. We’re at 44% of the 5/1 – 4/30 fiscal year, and almost all of the way through the sailing/windsurfing season. Income so far this fiscal year is 62% of expected, but this does not include DBW funding, and spending is 65%, and that does include almost all the expenses to be reimbursed by DBW funding. The dinghy and rescue skiffs budget is almost gone, as is the clubhouse and yard budget. The keelboat spending is only 19% of budget, but that does not include a current haulout to repair Daisy’s rudder or the planned haulout of Portugal Princess.

Budget for Fiscal Year 2017-2018 vs actual to date
		FY Budget	DBW included	Actual thru 10/8 (44% of FY)	Percentage of Budget	Remaining
Expected Income
	Memberships (Regular and windsurf locker)	$160,000		$113,785	71%	$46,215
	DBW reimbursement	$40,000	$40,000	$0	0%	$40,000
	UC Work-Study Reimbursement	$5,000		$2,609	52%	$2,391
	Donations, surplus sales, interest, etc.	$0		$11,431	na	($11,431)
	Total Income	$205,000	$40,000	$127,826	62%	$77,175
Authorized Spending
	Club activities	$15,000		$7,638	51%	$7,362
	Dinghies and rescue skiffs	$53,000	$34,982	$51,879	98%	$1,122
	Windsurfing	$26,000	$4,500	$15,270	59%	$10,730
	Keelboats	$21,000	$518	$4,061	19%	$16,939
	Dayleaders	$38,000		$24,233	64%	$13,767
	Clubhouse and Yard	$15,000		$14,388	96%	$612
	General Overhead	$45,000		$20,958	47%	$24,042
	Total Spending	$213,000	$40,000	$138,426	65%	$74,574

VOTES

Issue	Move	2nd	Unanimous Approval
Motion to approve David Fawcett as CSC Cruising Skipper	JG	CB	Yes
Motion to approve the expenditures listed in the Treasure’s Report	PK	CB	Yes
Motion to approve hosting the GMM at BYC on Nov. 16	JG	MLF	Yes
Motion to approve Senior Project for Onaje Boone - putting righting lines on the RS Quests.	LD	PK	Yes
Motion to approve additional spending, $12K for dinghy and skiffs and $10K for yard	PK	JG	Yes
Motion to close the meeting 6:33	JG	JC	Yes