All Meeting Minutes
Executive Meeting Committee Minutes 10/22/17
Cal Sailing Club - Executive Committee Minutes
Meeting Date: October 22, 2017
Start Time: 6:05 PM
End Time: 6:43 PM
Location: CSC Clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
N |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Peter Naulls |
PN |
N |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Will Spargur |
WS |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
N |
|
Port Captain (co) |
Jacqui Zechar |
JZ |
N |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary (co) |
Pilar Schmidt |
PS |
Y |
|
Secretary (co) |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - Thank you everyone for coming. We have to complete the DBW grant application before Nov 20.
Vice Commodore - The GMM date and location needs to be decided before Thursday Oct. 26. Mary and Lonnie will visit BYC to try to resolve issues and reserve the space for Nov. 16. Otherwise we will host the GMM at the club after the open house on Sunday Nov. 19.
Ryan and Graeme ran today’s OH which went very well. There 196 rides. SF Fun Cheap has changed the add and it’s much better. Next OH is the last of the year. Birk and Ryan will be running it. We are still looking for a banquet chair.
First vice - We are thinking about what boats to buy next year. Email firstvice@cal_sailing.org if you have suggestions.
Second Vice - Prakash will be a great addition to the ratings committee. He wants to get more involved. Michael McKinley will meet with Joel to discuss taking over the windsurf rating committee. He will be asked to commit to being here more than once every 6 months. This position will be confirmed at the GMM in November.
Third Vice - Daisy is back with a repaired rudder. The maintenance team is taking a break until the next big project which is pulling Portugal Princess and painting her top to bottom. The yard is starting to charge storage fees, so it might be cheaper just to have them do the paint because it will be faster and avoid the storage fees.
Treasurer’s Report 10/22/17 As of 10/22/17 we have $60,573 in the bank, up $35,207 from last report 10/8/17.
We have received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails.
|
Income 10/9 – 10/22/17 |
|
|
DBW grant-- |
$39,408 |
|
Regular memberships |
$3,198 |
|
Total Income |
$42,606 |
Spending 10/9 – 10/22/17 |
|
|
Clubhouse and Yard--3 months garbage service, sawhorses, labels, labeler tape, DSL service for clubhouse computer, BBQ propane regulator |
$1,124 |
|
Keelboats--Daisy haulout for rudder repair, sail repair |
$3,448 |
|
Tools--multimeters, sander, hex key set, screwdriver, markers |
$126 |
|
Windsurf--footstraps, spray paint, return shipping footstraps |
$369 |
|
Activities--food for parties, ice cream, snax |
$158 |
|
Bank--credit card charges |
$78 |
|
Insurance--changes to hulls listed |
$184 |
|
Taxes: use tax on wholesale purchases |
$1,912 |
|
Total Spending |
$7,399 |
Both expected income and approved spending were increased by $22,000 (10/8 meeting) because of higher than expected income to date. We’re now at 48% of the 5/1 – 4/30 fiscal year, and almost through the main sailing/windsurfing season. Income so far this fiscal year is 75% of expected, and spending so far is 62% of the approved amount.
|
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
|
FY Budget |
DBW included |
Actual thru 10/22/17 (48% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$116,983 |
69% |
$53,017 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$39,408 |
99% |
$592 |
|
|
UC Work-Study Reimbursement |
$5,000 |
$2,609 |
52% |
$2,391 |
||
|
Donations, surplus sales, interest, etc. |
$12,000 |
$11,431 |
95% |
$569 |
||
|
Total Income |
$227,000 |
$40,000 |
$170,432 |
75% |
$56,568 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$7,796 |
52% |
$7,204 |
||
|
Dinghies and rescue skiffs |
$65,000 |
$34,982 |
$51,879 |
80% |
$13,122 |
|
|
Windsurfing |
$26,000 |
$4,500 |
$15,639 |
60% |
$10,361 |
|
|
Keelboats |
$21,000 |
$518 |
$7,509 |
36% |
$13,491 |
|
|
Dayleaders |
$38,000 |
$24,233 |
64% |
$13,767 |
||
|
Clubhouse and Yard |
$25,000 |
$15,511 |
62% |
$9,489 |
||
|
General Overhead |
$45,000 |
$23,258 |
52% |
$21,742 |
||
|
Total Spending |
$235,000 |
$40,000 |
$145,825 |
62% |
$89,175 |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Motion to approve Senior Project for David Hrdlicka, coordinating the Senior Study group |
CB |
MLF |
Yes |
|
Motion to amend Senior Project for Onaje Boone - applying water-tight sealant to the roof over the kitchen |
LD |
JG |
Yes |
|
Motion to approve the expenditures listed in the Treasure’s Report |
JG |
CB |
Yes |
|
Motion to close the meeting 6:43 |
PK |
JG |
Yes |