All Meeting Minutes

Executive Meeting Committee Minutes 10/22/17

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     October 22, 2017

Start Time:        6:05 PM

End Time:         6:43 PM

Location:        CSC Clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

OFFICER REPORTS

 

Commodore - Thank you everyone for coming. We have to complete the DBW grant application before Nov 20.

Vice Commodore - The GMM date and location needs to be decided before Thursday Oct. 26. Mary and Lonnie will visit BYC to try to resolve issues and reserve the space for Nov. 16. Otherwise we will host the GMM at the club after the open house on Sunday Nov. 19.

Ryan and Graeme ran today’s OH which went very well. There 196 rides.  SF Fun Cheap has changed the add and it’s much better. Next OH is the last of the year. Birk and Ryan will be running it. We are still looking for a banquet chair. 

First vice - We are thinking about what boats to buy next year. Email firstvice@cal_sailing.org if you have suggestions.

Second Vice - Prakash will be a great addition to the ratings committee. He wants to get more involved. Michael McKinley will meet with Joel to discuss taking over the windsurf rating committee. He will be asked to commit to being here more than once every 6 months. This position will be confirmed at the GMM in November.

Third Vice - Daisy is back with a repaired rudder. The maintenance team is taking a break until the next big project which is pulling Portugal Princess and painting her top to bottom. The yard is starting to charge storage fees, so it might be cheaper just to have them do the paint because it will be faster and avoid the storage fees.

Treasurer’s Report 10/22/17 As of 10/22/17 we have $60,573 in the bank, up $35,207 from last report 10/8/17.

We have received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails.

Income 10/9 – 10/22/17

 

DBW grant--

$39,408

Regular memberships

$3,198

Total Income

$42,606

 


Spending 10/9 – 10/22/17

 

Clubhouse and Yard--3 months garbage service, sawhorses, labels, labeler tape, DSL service for clubhouse computer, BBQ propane regulator

$1,124

Keelboats--Daisy haulout for rudder repair, sail repair

$3,448

Tools--multimeters, sander, hex key set, screwdriver, markers

$126

Windsurf--footstraps, spray paint, return shipping footstraps

$369

Activities--food for parties, ice cream, snax

$158

Bank--credit card charges

$78

Insurance--changes to hulls listed

$184

Taxes: use tax on wholesale purchases

$1,912

Total Spending

$7,399

Both expected income and approved spending were increased by $22,000 (10/8 meeting) because of higher than expected income to date.  We’re now at 48% of the 5/1 – 4/30 fiscal year, and almost through the main sailing/windsurfing season.  Income so far this fiscal year is 75% of expected, and spending so far is 62% of the approved amount.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 10/22/17 (48% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$116,983

69%

$53,017

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$12,000

 

$11,431

95%

$569

 

     Total Income

$227,000

$40,000

$170,432

75%

$56,568

Authorized Spending

         
 

Club activities

$15,000

 

$7,796

52%

$7,204

 

Dinghies and rescue skiffs

$65,000

$34,982

$51,879

80%

$13,122

 

Windsurfing

$26,000

$4,500

$15,639

60%

$10,361

 

Keelboats

$21,000

$518

$7,509

36%

$13,491

 

Dayleaders

$38,000

 

$24,233

64%

$13,767

 

Clubhouse and Yard

$25,000

 

$15,511

62%

$9,489

 

General Overhead

$45,000

 

$23,258

52%

$21,742

 

     Total Spending

$235,000

$40,000

$145,825

62%

$89,175

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve Senior Project for David Hrdlicka, coordinating the Senior Study group

CB

MLF

Yes

Motion to amend Senior Project for Onaje Boone - applying water-tight sealant to the roof over the kitchen

LD

JG

Yes

Motion to approve the expenditures listed in the Treasure’s Report

JG

CB

Yes

Motion to close the meeting 6:43

PK

JG

Yes