All Meeting Minutes

11/19/17 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     November 19, 2017

Start Time:        5:30 PM

End Time:         5:48 PM

Location:        CSC Clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

OFFICER REPORTS

Vice Commodore - Today’s Open House had 190 rides. This is an ideal amount. We are planning for next year to be another big year.

Secretary - The keelboats and dinghies all wear 2019 DMV registration stickers. The AED located in the clubhouse behind the desk has been checked and it is fully functioning.

Treasurer’s Report 11/05/17

As of 11/5/17 we have $56,338 in the bank, down $4,235 from last report 10/22/17.

Income 10/23 - 11/5/17

 

Donations

$500

Regular memberships

$4,710

Total Income

$5,210

Spending 10/23 - 11/5/17

 

Clubhouse and Yard--lightbulb, screws and washers, gloves, organizer boxes, hooks, tags, wire, bunnysuit, blades, bits, heat gun, spray paint, cord, hose, solder, wire, jig saw blades, dish soap, porta-potty service, steel strip, paper towels, aluminum pans, markers, umbrella, BBQ igniters, toner for printer in clubhouse, remote anemometer, cups, spoons, stirrers, padlock, screws

$1,136

Rescue skiffs--gas, parts for outboard

$163

Keelboats--sail repair, winch bearings, hatch latch, snap, hull cleaning

$363

Tools-- drill bits, spray paint, screwdriver, scissors

$64

Windsurf-- footstraps, sanding discs, masking tape, hood, trash bags, respirator, carbon fiber cloth, resin, hardener, harnesses, sail repair tape

$1,486

Activities--food for OH's and party, pizza for Thurs nite racing, ping pong balls, fruit, snax

$1,245

Bank--credit card charges

$215

Dayleader wages and taxes

$3,854

City of Berkeley--rent on clubhouse and yard space

$919

Total Spending

$9,445

Dues income for October was slightly below average for the last 5 Octobers, prolly due to the closure for the fire, plus iffy wind.

Income and expenses remain in good accord with the budget.  We’re just past halfway through the fiscal year, and completely through the 2017 main sailing and windsurfing season.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

 

Budget for Fiscal Year 2017-2018 vs actual to date

   

FY Budget

DBW included

Actual thru 11/5/17
(52% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$121,694

72%

$48,306

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$12,000

 

$11,931

99%

$69

 

     Total Income

$227,000

$40,000

$175,642

77%

$51,358

Authorized Spending

         
 

Club activities

$15,000

 

$9,041

60%

$5,959

 

Dinghies and rescue skiffs

$65,000

$34,982

$52,042

80%

$12,958

 

Windsurfing

$26,000

$4,500

$17,125

66%

$8,875

 

Keelboats

$21,000

$518

$7,872

37%

$13,128

 

Dayleaders

$38,000

 

$28,087

74%

$9,913

 

Clubhouse and Yard

$25,000

 

$16,647

67%

$8,353

 

General Overhead

$45,000

 

$24,455

54%

$20,545

 

     Total Spending

$235,000

$40,000

$155,270

66%

$79,730

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to vote in Curt as second vice

LD

--

--

Motion to vote in Zach Simson and Will Yu as second vice

PN

RA

No (1 abstention)

Motion to vote in Joel Gussman as Commodore

RA

LD

Yes

Motion to vote Lonnie D. and Mary Lucus-Flannery as co-Vice Commodores

CB

JG

Yes

Motion to vote James Clarkson, Josh Leihe, and Dan Zaslavsky as co-First Vice Commodores

JG

CB

Yes

Motion to vote Ryan Alder as Third Vice Commodore

CB

ZS

Yes

Motion to vote John Bongiovanni and Will Spargur as co-Rear Commodores

CB

RA

Yes

Motion to vote Lydia Lopez and Jacqui Zechar as co-Port Captains

CB

JG

Yes

Motion to vote Peter Kuhn as Treasurer

ZS

JG

Yes

Motion to vote Pilar Schmidt and Carolyn Brown as co-Secretaries

RA

JG

Yes

Motion to approve the expenditures in the Treasurer’s Report

JG

ZS

Yes

Motion to approve a lifetime membership for Peter Naulls

CB

ZS

Yes

Motion to close the meeting 5:48

JG

RA

Yes