All Meeting Minutes

12/03/17 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date: December 3, 2017

Start Time: 5:07 PM

End Time: 5:55 PM

Location: CSC Clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

 

DISCIPLINARY HEARING (conducted over email)

(Confidential per club rules)

OFFICER REPORTS

Commodore - We are working on the annual report. Kindly forward any letters of appreciation and let us know of any noteworthy club activities and events from the past year.

Rear Commodore - 2018 Dates for Open Houses, Fast Tracks, and GMMs

Open House is 1pm to 4pm

Date Day Keelboat Safe Times Keelboat Safe Times during Open House
 2/4/2018  Sun 12:15-5 Entire Open House
 3/11/2018  Sun  None None
 4/7/2018  Sat  None None **Berkeley Bay Festival
 5/13/2018  Sun  10:00-13:00      None
 6/17/2018  Sun  14:45-18:00 14:45 on
 7/15/2018  Sun  13:15-18:00 13:15 on
8/12/2018 Sun 11:45-16:30 Until 16:30
9/16/2018 Sun 14:45-18:00 14:45 on
10/14/2018 Sun 13:00-18:00 Entire Open House
 11/11/2018  Sun  11:00-16:00

Entire Open House (but don't go over)            

 

Fast Track Dates

Week of 4/30/2018

Week of 6/4/2018

Week of 6/24/2018

Week of 7/30/2018

Week of 8/20/2018

 

GMM Dates

February 18 (Sunday)

May 20 (Sunday)

August 19 (Sunday)

November 15 (Thursday)

 

Treasurer - As of 12/3/17 we have $53,732 in the bank, down $2,606 from last report 11/5/17.

Income 11/6 - 12/3/17

 

Donations, surplus equipment (keelboat parts) sale

$82

Regular memberships

$3,916

UC workstudy reimbursement

$805

Total Income

$4,803

Spending  11/6 - 12/3/17

 

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, tire inflator and adapters, coffee for clubhouse, batteries for wind meter, snack, spices, fruit, propane

$476

Dinghies--cleats, return sail numbers, harnesses, lantern,  carabiners, trapeze rings, tiller clips, needle kit, wire, box, keyfloat, line,  tires, tube for dinghy dolly,  rig tape, bungee cord, sail repair tape

$2,522

Rescue skiffs--gas

$122

Keelboats--halyard, windex, line, mainsheet

$161

Tools--

$0

Windsurf--respirator filters, gloves, respirator

$114

Activities--food for GMM, OH, party, pizza for Thurs nite racing, fruit, snax

$1,269

Safety Equipment: warranty exchange VHF handheld radio

$18

Bank--credit card charges

$122

Dayleader wages and taxes

$2,171

Insurance--refunds on workers comp and liability insurance

-$397

City of Berkeley--rent on clubhouse and yard spac

$919

Taxes: refund on property taxes

-$87

Total Spending

$7,409

Income and expenses remain in good accord with the budget.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 12/3/17 (59% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$125,610

74%

$44,390

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$3,414

68%

$1,586

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,013

100%

($13)

 

     Total Income

$227,000

$40,000

$180,444

79%

$46,556

Authorized Spending

         
 

Club activities

$15,000

 

$9,041

60%

$5,959

 

Dinghies and rescue skiffs

$65,000

$34,982

$54,685

84%

$10,315

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,033

38%

$12,967

 

Dayleaders

$38,000

 

$30,259

80%

$7,741

 

Clubhouse and Yard

$25,000

 

$17,123

68%

$7,877

 

General Overhead

$45,000

 

$26,300

58%

$18,700

 

Total Spending

$235,000

$40,000

$162,679

69%

$72,321

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to investigate moving from Yahoo groups to Google groups or another “groups” service

JB

JG

Yes

Motion for CA Boater Card education

  • Reimburse DLs who are <20yo for completing the CA Boater Card course and test by Jan 1. 2018.
  • Include CA Boater Card course and test in DL training, and consider it work hours.
  • Reimburse the first 20 general members who take the test as well as any who have already done so.
  • Ask general membership for someone to coordinate CA Boater card workshops in the new year.

JG

MLF

Yes

Motion to approve dates for 2018 Open Houses, Fast Tracks, and GMMs listed in the Rear Commodore’s report above

JG

ZS

Yes

Motion to close the meeting at 5:55

JB

JG

Yes