All Meeting Minutes

2009-01-11 - Excom

EXCOM MEETING
Sunday January 11, 2009
At the Cal Sailing Club, 5:30 pm

Excomm Members Present:

  • Allan Champion, Commodore
  • Heidi Kearsley, Vice Commodore (via phone)
  • Peter Kuhn, Co-First Vice Commodore
  • Rob Miller, Second Vice Commodre
  • Michael Scalet, Port Captain
  • Carl Caven, Treasurer
  • Jennifer Kroon, Secretary

Agenda

  • Treasurers Report
  • Approve Expenditures
  • Introductory Sails
  • Senior Projects
  • Insurance
  • General Membership Meeting
  • Parties
  • Keelboat Racing

Treasurers Reports

Since the last meeting was cancelled, we have two reports.

Treasurers Report for 12/21/08 ExComm meeting

We have $26,944 in the main accounts, up $893 from 11/23/08 when we had $26,051. We also have $18 in the CSC Xtras account.

Income in the last four weeks
UC workstudy reimbursement $3,460.00
Regular memberships $2,221.00
member clothing sales $642.00
donations (thanks Brian!), escrip, interest, booklets $219.00
Total $6,542.00
Expenses in the last four weeks
dayleader wages and taxes $2,418.00
keelboats--Merit inspection & bottom job, gelcoat, lock, boot, clevis, line, less return VHF radio and windex $1,144.00
lease payment Dec and Jan (prepaid by mistake) $924.00
insurance--workers comp quarterly $500.00
clubhouse--portapottie, DSL $180.00
food for Korean BBQ party 12/9/08 $165.00
GMM 11/16/08 turkeys (thanks Jennifer and Jamuel!) $98.00
credit card processing fees $87.00
taxes--property--additional amount due $78.00
dinghies--5/16 line for sheets, shock cord, 4 mm line, rig tape, less credit for return of Bahia blocks and shroud adjusters to Svens $30.00
skiff steering nut $24.00
Total $5,648.00

Treasurers Report for 1/11/09 ExComm meeting

We have $25,920 in the main accounts, down $1,025 from 12/21/08 when we had $26,944. We also have $18 in the CSC Xtras account.

Income in the last three weeks
Regular memberships $1,430.00
wetsuits (yea Roberto!) $200.00
YRA membership $100.00
UC workstudy reimbursement $54.00
donation, interest, booklets, burgee $24.00
Total $1,808.00
Expenses in the last three weeks
dayleader wages and taxes $1,289.00
clubhouse--portapottie, DSL, wood for new countertop for dayleader desk $413.00
sales tax on wetsuits, booklets, burgees, etc $397.00
postage (DBW grant app) and printing--white cards, green cards, sailboat lesson signup sheets $365.00
food propane etc for parties 11/23/08 and 12/20/08 $157.00
keelboats--polishing bonnets and compound for merit, caulk for Pomodoro rails, reef point line for Commanders, sandwiches for Merit work party $157.00
credit card processing fees $43.00
taxes--property--recording fee $13.00
Total $2,834.00

Approve Expenditures

Introductory Sails

Introductory Sails (formerly known as Open Houses) will be held on the following days for 2009

  • Sunday, March 29, 2009
  • Sunday, April 26, 2009
  • Saturday, May 16, 2009 Nat'l Safe Boating Week
  • Sunday, June 7, 2009
  • Sunday, June 21, 2009 Fathers Day
  • Saturday, July 4, 2009 Independence Day
  • Sunday, July 19, 2009
  • Sunday, August 16, 2009
  • Sunday, August 30, 2009
  • Sunday, September 27, 2009
  • Sunday, October 25, 2009
  • Sunday, November 8, 2009

Allan moved, Rob seconded and the motion passed unanimously.

Senior Projects

The following senior projects were approved:

  • Evan Sims- Bahia Gennaker Storage box.
  • Stephan Walter- Merit Flotation
  • Madrone Jack- Masthead Flotation Maintenance
  • Felix- Maintenance and Repair of Windsurfing Boards
  • Virginia and Jeff Luchetti- New wetsuit storage and board rack.

Jennifer moved, Rob seconded and the motion passed unanimously.

Insurance

Spend up to $10,000 to renew the club insurance policy. Peter moved, Allan seconded and the motion passed unanimously.

General Membership

The February General Membership Meeting shall be held at the club on Saturday February 14th, with an alternate rain date of February 21 for inclement weather. Agenda TBD. Jennifer moved, Peter seconded and the motion passed unanimously

Parties

The club will be having the following parties: Pancakes on Saturday January 17, No Wind Party on Sunday January 18, and Cocktails on Ashby Shoal on Saturday February 7th. Juniors will be allowed to leave the junior area to sail to the shoal. Jennifer moved, Carl seconded and the motion passed unanimously.

Keelboat Racing

People who wish to race the keelboats are encouraged to teach frequently both on Wednesday nights and other times.

Adjourn

Peter moved, Michael seconded and the motion passed with 6 ayes and 1 abstention.