All Meeting Minutes

Jan 28 2018 - Excomm Meeting Minutes

 

Meeting Date:     January 28, 2018

Start Time:        5:13 PM

End Time:         7:23 PM

Location:        Joel’s house

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Excomm is committed to making CSC inclusive and to preventing sexual harassment at our club. As a reflection of society, we too have been plagued by sexual harassment, but we hold ourselves to a higher standard. We want CSC to be more inclusive and are implementing changes toward that end. Last night we amended our operating rules to adopt a clear policy against sexual harassment and I appointed Pilar Schmidt, con...@cal-sailing.org, as the Chair of Conduct. She will be a great resource for us as the club strives to become more inclusive. Sexual harassment complaints should be filed confidentially with her. However, these changes alone are not enough. As a volunteer-run organization, it is up to each of us to strive to create an inclusive space and to speak out when needed. Please read our new conduct policy:

Sexual harassment is defined as any unwelcome sexual advance or conduct that creates an intimidating, hostile, or offensive environment. Any conduct of a sexual nature that makes a member or employee uncomfortable has the potential to be sexual harassment. CSC will not tolerate sexual harassment and will discipline any wrongdoers. The procedure for filing sexual harassment complaints is by contacting the Conduct Chair at conduct@cal-sailing.org. CSC will investigate fully any complaint received and will not tolerate retaliation against anyone who complains about sexual harassment.

Spoke with Ali Andress, and the staff at Berkeley Waterfront/Marina regarding security. They want to work with us more and they want us to call the police. If we call there will be more security presence and resources made available for the Marina. Ali met with Berkeley PD and they want us to have signs that say “no trespassing” need “welcome” sign and also by the stoop put “private” signs. Ali also confirmed that our dock replacement will be done by end of the summer. And she discussed the possibility of large-scale capital improvement projects, but those are complicated by the extent of deferred maintenance in the marina.

Vice Commodore - We found online boater card testing materials and passed that to Port Captains to use for DL training. The first open house of 2018 is next week. We are expecting lower than average attendance and reduced the number of volunteer positions for the event. We have a master spreadsheet and data gathering at sign up.

Third Vice - Completed the the free berth request to keep our keelboats at J-dock

Rear Commodore - Marie Duvernoy will the coordinator for the Adv. Dinghy lessons. Ben Lee, Allen Ostreicher, and Birk Huber will each coordinating a Fast Track.

Port Captain - We emailed all day leaders letting them know that they have to pass the Boater Card test before their first shift. A few have already completed. We don’t have any Boater Card training for non-DLs yet.

Secretary - Postcards are printed and will be available at the clubhouse this week. We are rescheduling the May Voting GMM from May 20 to May 13 to coincide with the Open House.

Treasurer - As of 1/28/18 we have $50,026   in the bank, up $1,453 from last report 1/14/18.

Income 1/15 - 1/28/18

 

Donations --Benevity, escrip

$100

Regular memberships

$2,524

UC workstudy reimbursement

$488

Total Income

$3,112

Spending   1/15 - 1/28/18

 

Clubhouse and Yard--garbage service, roofing materials for Onaje Boone's Sr project

$1,049

Activities--Tony To snax

$50

Bank--credit card charges

$112

Dayleaders -- payroll processing, Boatercard fee

$65

Taxes: use tax on wholesale purchases 10/1 - 12/31/17

$383

Total Spending

$1,659

Income and expenses remain in good accord with the budget. Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 1/28/18 (75% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$133,447

78%

$36,553

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,133

103%

($133)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,313

103%

($313)

 

     Total Income

$227,000

$40,000

$190,302

84%

$36,698

Authorized Spending

         
 

Club activities

$15,000

 

$9,403

63%

$5,597

 

Dinghies and rescue skiffs

$65,000

$34,982

$59,243

91%

$5,757

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,821

42%

$12,179

 

Dayleaders

$38,000

 

$34,030

90%

$3,970

 

Clubhouse and Yard

$25,000

 

$18,692

75%

$6,308

 

General Overhead

$45,000

 

$28,815

64%

$16,185

 

     Total Spending

$235,000

$40,000

$176,242

75%

$58,758

Regular dues (not including windsurf locker dues) in 2017 were a little higher than in 2016, but also a little lower than the 2012 – 2017 average:

Regular Dues Income by Calendar Year

2012

$152,212

2013

$168,577

2014

$183,381

2015

$171,080

2016

$149,545

2017

$155,913

average

$163,451

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to change ORs to include sexual harassment policy and appoint Pilar Schmidt as
“Conduct Chair” with the email conduct@cal-sailing.org

JG

JC

Yes

Motion to change the locks

JG

JC

Yes

Motion to vote on raising dues at the upcoming GMM

JG

DZ

Cdre - Yes

Vice - Yes

1st - Yes

2nd - No

3rd - No

PtCpt - Yes

Rear - No

Sec - No

Motion to approve Senior project for Marie Duvernoy - Advanced Dinghy lesson coordinator

JB

RA

Yes

Motion to approve expenditures in treasures report

JB

PS

Yes

Motion to close the meeting at 7:32

JC

JB

Yes