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3-18-18 Excomm Meeting Minutes

Meeting Date:     March 18, 2018

Start Time:        5:09 PM

End Time:         5:54 PM

Location:        CSC deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we (Joel & Carolyn) are going to the Aquatic Directors annual meeting at Division of Boating and Waterways in Sacramento this week.

Vice Commodore - We had our second open house last week, things are going well, and we are on track for continued success going forward. All of this summer’s fast track coordinators met today to go over the responsibilities of coordinating.

2nd Vice - new foiling boards are starting to be used.

Port Captains - there is one new DL interviewing this week, one person running for Port Captain at the next GMM.

Secretary - attended the Parks and Waterfront Commission meeting to speak on behalf of our free berth application.

Treasurer - As of 3/18/18 we have $47,779 in the bank, up $1,984 from last report 3/4/18.

Income 3/5 - 3/18/18

  

Donations -- passerby

$2

Regular memberships

$3,643

UC work-study reimbursement

$69

Total Income

$3,714

Spending 3/5 - 3/18/18

  

Clubhouse and Yard--DSL service for clubhouse computer, snacks, paper towels, coffee,
creamer, fasteners

$153

Rescue skiffs--gas for skiff

$82

Keelboats--keelboat engine parts

$33

Windsurf--mast straps

$39

Activities--CSC coordinator hats, copying for Sr Study Group

$394

Bank--credit card charges

$89

City of Berkeley--rent

$965

Taxes: DMV fee refunds

-$26

Total Spending

$1,729

We’re now almost 90% through the fiscal year, and income and expenses remain in good accord with the budget.  Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses before the fiscal year ends April 30.  Next year, with dayleader wages increasing further, we’ll need a dues increase.

Budget for Fiscal Year 2017-2018 vs  actual to date
   

FY Budget

DBW included

Actual thru 3/18/18
(88% of FY)

Percentage of Budget

Remaining

Expected Income

          
 

Memberships (Regular and windsurf locker)

$170,000

  

$149,831

88%

$20,169
 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592
 

UC Work-Study Reimbursement

$5,000

  

$5,929

119%

($929)
 

Donations, surplus sales, interest, etc.

$12,000

  

$12,332

103%

($332)
 

     Total Income

$227,000

$40,000

$207,501

91%

$19,499

Authorized Spending

          
 

Club activities

$15,000

  

$11,041

74%

$3,959
 

Dinghies and rescue skiffs

$65,000

$34,982

$60,462

93%

$4,538
 

Windsurfing

$26,000

$4,500

$22,216

85%

$3,784
 

Keelboats

$21,000

$518

$9,805

47%

$11,195
 

Dayleaders

$43,000

  

$40,278

94%

$2,722
 

Clubhouse and Yard

$25,000

  

$19,658

79%

$5,342
 

General Overhead

$45,000

  

$32,230

72%

$12,770
 

     Total Spending

$240,000

$40,000

$195,689

82%

$44,311

 

Treasurer’s Report 3/4/18

 As of 3/4/18 we have $45,794 in the bank, down $4,980 from last report 2/18/18.   

Income 2/19 - 3/4/18

  

Regular memberships

$4,722

Windsurf locker memberships

$280

Total Income

$5,002

 

Spending  2/19 - 3/4/18

  

Clubhouse and Yard--

$373

Dinghies--block, clam cleats

$125

Keelboats- engine parts, battery, fasteners

$280

Windsurf--2 Starboard foil boards and foils

$4,938

Activities--Sr Study group Finnish hall rental, food for GMM, snax, cat food

$805

Communications: website SSL certificate

$60

Bank--credit card charges

$151

Dayleaders -- payroll taxes, boater card fee for dayleader

$3,250

Total Spending

$9,982

 

Income and expenses remain in good accord with the budget.  Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses this month and next month (the fiscal year ends April 30).  

 

Budget for Fiscal Year 2017-2018 vs  actual to date
   

FY Budget

DBW included

Actual thru 3/4/18 (84% of FY)

Percentage of Budget

Remaining

Expected Income

          
 

Memberships (Regular and windsurf locker)

$170,000

  

$146,188

86%

$23,812

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

  

$5,861

117%

($861)
 

Donations, surplus sales, interest, etc.

$12,000

  

$12,330

103%

($330)
 

     Total Income

$227,000

$40,000

$203,788

90%

$23,212

Authorized Spending

          
 

Club activities

$15,000

  

$10,647

71%

$4,353

 

Dinghies and rescue skiffs

$65,000

$34,982

$60,380

93%

$4,620

 

Windsurfing

$26,000

$4,500

$22,177

85%

$3,823

 

Keelboats

$21,000

$518

$9,772

47%

$11,228

 

Dayleaders

$43,000

  

$40,278

94%

$2,722

 

Clubhouse and Yard

$25,000

  

$19,505

78%

$5,495

 

General Overhead

$45,000

  

$31,202

69%

$13,798

 

     Total Spending

$240,000

$40,000

$193,960

81%

$46,040



VOTES

Issue

Move

2nd

Unanimous Approval

Motion: approve motion to be voted on at May GMM to raise regular and windsurf lockerer dues, effective 1/1/19, to

  • $120 for quarterly membership (or 10 hours work)
  • $99 for student/senior quarterly membership (or 10 hours work)
  • $375 for annual membership (or 30 hours work)
  • $75 for minor (under 18) membership (or 10 hours work), discounted to $1 if they agree to show up 4 times
    to help with lessons on weekends.
  • $175 for quarterly family membership (discount on a group’s total payment for individual memberships if
    they are related as parents or guardians and children) (or 15 hours work)
  • $400 for regular size windsurf locker, $600 for 1.5 size locker

JG

PK

Yes

Motion to approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other
activities where club needs 1st aid knowledge. Eligible members must reserve their seat 48 hours in advance.
Motion includes cost of the classroom.

JG

DZ

Yes

Motion to approve senior project for Min Lee, to produce a video that will benefit the club

CB

LD

Yes

Motion to approve expenditures in treasures report of Mar 4 and Mar 18

PK

DZ

Yes

Motion to close the meeting at 5:54

DZ

JG

Yes