All Meeting Minutes
3-18-18 Excomm Meeting Minutes
Meeting Date: March 18, 2018
Start Time: 5:09 PM
End Time: 5:54 PM
Location: CSC deck
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Will Spargur |
WS |
N |
Port Captain (co) |
Lydia Lopez |
LL |
Y |
Port Captain (co) |
Jacqui Zechar |
JZ |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary (co) |
Pilar Schmidt |
PS |
N |
Secretary (co) |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - we (Joel & Carolyn) are going to the Aquatic Directors annual meeting at Division of Boating and Waterways in Sacramento this week.
Vice Commodore - We had our second open house last week, things are going well, and we are on track for continued success going forward. All of this summer’s fast track coordinators met today to go over the responsibilities of coordinating.
2nd Vice - new foiling boards are starting to be used.
Port Captains - there is one new DL interviewing this week, one person running for Port Captain at the next GMM.
Secretary - attended the Parks and Waterfront Commission meeting to speak on behalf of our free berth application.
Treasurer - As of 3/18/18 we have $47,779 in the bank, up $1,984 from last report 3/4/18.
Income 3/5 - 3/18/18 |
|
Donations -- passerby |
$2 |
Regular memberships |
$3,643 |
UC work-study reimbursement |
$69 |
Total Income |
$3,714 |
Spending 3/5 - 3/18/18 |
|
Clubhouse and Yard--DSL service for clubhouse computer, snacks, paper towels, coffee, |
$153 |
Rescue skiffs--gas for skiff |
$82 |
Keelboats--keelboat engine parts |
$33 |
Windsurf--mast straps |
$39 |
Activities--CSC coordinator hats, copying for Sr Study Group |
$394 |
Bank--credit card charges |
$89 |
City of Berkeley--rent |
$965 |
Taxes: DMV fee refunds |
-$26 |
Total Spending |
$1,729 |
We’re now almost 90% through the fiscal year, and income and expenses remain in good accord with the budget. Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses before the fiscal year ends April 30. Next year, with dayleader wages increasing further, we’ll need a dues increase.
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
FY Budget |
DBW included |
Actual thru 3/18/18 |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$149,831 |
88% |
$20,169 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$39,408 |
99% |
$592 |
|
UC Work-Study Reimbursement |
$5,000 |
$5,929 |
119% |
($929) |
||
Donations, surplus sales, interest, etc. |
$12,000 |
$12,332 |
103% |
($332) |
||
Total Income |
$227,000 |
$40,000 |
$207,501 |
91% |
$19,499 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$11,041 |
74% |
$3,959 |
||
Dinghies and rescue skiffs |
$65,000 |
$34,982 |
$60,462 |
93% |
$4,538 |
|
Windsurfing |
$26,000 |
$4,500 |
$22,216 |
85% |
$3,784 |
|
Keelboats |
$21,000 |
$518 |
$9,805 |
47% |
$11,195 |
|
Dayleaders |
$43,000 |
$40,278 |
94% |
$2,722 |
||
Clubhouse and Yard |
$25,000 |
$19,658 |
79% |
$5,342 |
||
General Overhead |
$45,000 |
$32,230 |
72% |
$12,770 |
||
Total Spending |
$240,000 |
$40,000 |
$195,689 |
82% |
$44,311 |
Treasurer’s Report 3/4/18
As of 3/4/18 we have $45,794 in the bank, down $4,980 from last report 2/18/18.
Income 2/19 - 3/4/18 |
|
Regular memberships |
$4,722 |
Windsurf locker memberships |
$280 |
Total Income |
$5,002 |
Spending 2/19 - 3/4/18 |
|
Clubhouse and Yard-- |
$373 |
Dinghies--block, clam cleats |
$125 |
Keelboats- engine parts, battery, fasteners |
$280 |
Windsurf--2 Starboard foil boards and foils |
$4,938 |
Activities--Sr Study group Finnish hall rental, food for GMM, snax, cat food |
$805 |
Communications: website SSL certificate |
$60 |
Bank--credit card charges |
$151 |
Dayleaders -- payroll taxes, boater card fee for dayleader |
$3,250 |
Total Spending |
$9,982 |
Income and expenses remain in good accord with the budget. Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses this month and next month (the fiscal year ends April 30).
Budget for Fiscal Year 2017-2018 vs actual to date |
||||||
FY Budget |
DBW included |
Actual thru 3/4/18 (84% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$146,188 |
86% |
$23,812 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$39,408 |
99% |
$592 |
|
UC Work-Study Reimbursement |
$5,000 |
$5,861 |
117% |
($861) |
||
Donations, surplus sales, interest, etc. |
$12,000 |
$12,330 |
103% |
($330) |
||
Total Income |
$227,000 |
$40,000 |
$203,788 |
90% |
$23,212 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$10,647 |
71% |
$4,353 |
||
Dinghies and rescue skiffs |
$65,000 |
$34,982 |
$60,380 |
93% |
$4,620 |
|
Windsurfing |
$26,000 |
$4,500 |
$22,177 |
85% |
$3,823 |
|
Keelboats |
$21,000 |
$518 |
$9,772 |
47% |
$11,228 |
|
Dayleaders |
$43,000 |
$40,278 |
94% |
$2,722 |
||
Clubhouse and Yard |
$25,000 |
$19,505 |
78% |
$5,495 |
||
General Overhead |
$45,000 |
$31,202 |
69% |
$13,798 |
||
Total Spending |
$240,000 |
$40,000 |
$193,960 |
81% |
$46,040 |
VOTES
Issue |
Move |
2nd |
Unanimous Approval |
Motion: approve motion to be voted on at May GMM to raise regular and windsurf lockerer dues, effective 1/1/19, to
|
JG |
PK |
Yes |
Motion to approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other |
JG |
DZ |
Yes |
Motion to approve senior project for Min Lee, to produce a video that will benefit the club |
CB |
LD |
Yes |
Motion to approve expenditures in treasures report of Mar 4 and Mar 18 |
PK |
DZ |
Yes |
Motion to close the meeting at 5:54 |
DZ |
JG |
Yes |