All Meeting Minutes

4.29.18 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     April 29, 2018

Start Time:        6:07 PM

End Time:         6:48 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Vice Commodore - we have a big (voting) GMM coming up on May 13, along with Open House the same afternoon. Food will be real good. The first Fast Track starts tomorrow, we need seniors for testing on Thursday and Friday..

1st Vice - we have two new Quests, and they are rigged

2nd Vice - Will and windsurf rating chair are in favor of amending the Operating Rules to add a J+ written test because a lot information gets overlooked when windsurfers move from J up to J+. A written test will help get the information passed along. Will will do a test of the test before amending the Operating Rules.

3rd Vice - Portugal Princess is still in the yard. There was lots of prep work and it will be awesome when we get it back. The original quote for paint and repairs was $17000. By doing a lot of work ourselves, we paid under $9000 cutting our half the labor costs.

Rear Commodore - there has been no progress changing from Yahoo to Google Groups. We need to sort out the interactions between Google Groups and the websites. Birk Huber, the coordinator for the first Fast Track and Marie Duvernoy, the coordinator for the Adv. Dinghy lessons have done a great job organizing both of those programs.

Port Captains - two day leaders are no longer available. One has lost her work study, she and counselor don’t know what happened. The other won’t be around for the rest of the semester. They each had one shift which need to be covered until the end of the semester. We have lots of former DLs that can take shifts.

Secretary - Min finished his senior project, it’s awesome. We are working on how to integrate it into the web page and also use it on FaceBook.

Treasurer -

Proposed Budget and Spending Approval for Next Fiscal Year (5/1/18 - 4/30/19)

Expected Income     

  • Memberships (Regular and windsurf locker) $170,000   
  • DBW reimbursement $40,000   
  • UC Work-Study Reimbursement $8,000   
  • Donations, surplus sales, interest, etc. $0        
  • Total Income $218,000

Approved Spending     

  • Club activities $17,000   
  • Dinghies and rescue skiffs $45,000   
  • Windsurfing $40,000   
  • Keelboats $22,000   
  • Dayleaders $48,000   
  • Clubhouse and Yard $25,000   
  • General Overhead $50,000        
  • Total Spending $247,000

This budget has $29,000 more spending than income because:

  1. Expected cash on hand at start of year is $29,000
  2. Some portions of previous years’ approved spending were not fully used
  3. UC work-study and donations may exceed expected amounts.

 

Treasurer’s Report 4/29/18

As of 4//18 we have $38,305 in the bank, up $1,549 from last report 4/15/18.

Income 4/16 - 4/29/18

 

credit card refund

$24

Regular memberships

$12,316

Windsurf locker memberships

$3,640

Total Income

$15,980

Spending 4/16 - 4/29/18

 

Clubhouse and Yard--garbage service, portapotty service, supplies for windsurf sail rack cover,  water pitcher and filter, snack, pens, mix sticks, bandaids, locks, propane, signs

$1,599

Dinghies--cleats, fasteners, fast pins, cleat, block, sail lube

$205

Rescue skiffs--gas, relay, antenna

$318

Keelboats--Portugal Princess yard work, luff rope feeder, fasteners, lamps

$8,831

Tools--used shop vac

$44

Windsurf--foils, universals, collars, boom shims, harness

$1,633

Activities--food for OH, Thurs nite racing, snack, pingpong balls, speaker for race start system,

$1,258

Communications: smug mug subscription, excomm Tshirts hats

$206

Safety Equipment: used clothing for hypothermia kit

$9

Bank--credit card charges

$254

Dayleaders --payroll processing

$73

Total Spending

$14,431

 

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual through end of Fiscal Year

Percentage of Budget

Under/ (Over) Budget

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$174,374

103%

($4,374)

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$7,818

156%

($2,818)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,557

105%

($557)

 

     Total Income

$227,000

$40,000

$234,157

103%

($7,157)

Authorized Spending

         
 

Club activities

$15,000

 

$15,564

104%

($564)

 

Dinghies and rescue skiffs

$65,000

$34,982

$61,651

95%

$3,349

 

Windsurfing

$26,000

$4,500

$26,056

100%

($56)

 

Keelboats

$21,000

$518

$19,029

91%

$1,971

 

Dayleaders

$43,000

 

$44,352

103%

($1,352)

 

Clubhouse and Yard

$25,000

 

$23,507

94%

$1,493

 

General Overhead

$45,000

 

$41,660

93%

$3,340

 

     Total Spending

$240,000

$40,000

$231,818

97%

$8,182



Treasurer’s Report 4/15/18

As of 4/15/18 we have $36,756 in the bank, down $1,264 from last report 4/1/18.

Income 4/2 - 4/15/18

 

Regular memberships

$2,575

Windsurf locker memberships

$560

UC workstudy reimbursement

$1,033

Total Income

$4,168

Spending 4/2 - 4/15/18

 

Clubhouse and Yard--paper towels, coffee, bit set, rope, lights, snack, used UPS for wind meter console & computer, coffee creamer, oil, fabric and thread for windsurf sail hangar cover, DSL service for clubhouse computer

$359

Windsurf--nose pads, return universals

$157

Activities--1st Aid class, food for lesson BBQ, snacks for Girl Scout Days, coffee, snacks

$2,485

Bank--credit card charges

$99

Dayleaders --wages, taxes, payroll processing

$732

City of Berkeley--rent on clubhouse and yard space

$965

Taxes: use tax on wholesale purchases

$635

Total Spending

$5,432

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 4/15/18 (96% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$158,418

93%

$11,582

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$7,818

156%

($2,818)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,532

104%

($532)

 

     Total Income

$227,000

$40,000

$218,177

96%

$8,823

Authorized Spending

         
 

Club activities

$15,000

 

$14,305

95%

$695

 

Dinghies and rescue skiffs

$65,000

$34,982

$61,128

94%

$3,872

 

Windsurfing

$26,000

$4,500

$24,423

94%

$1,577

 

Keelboats

$21,000

$518

$10,198

49%

$10,802

 

Dayleaders

$43,000

 

$44,279

103%

($1,279)

 

Clubhouse and Yard

$25,000

 

$21,907

88%

$3,093

 

General Overhead

$45,000

 

$41,147

91%

$3,853

 

     Total Spending

$240,000

$40,000

$217,388

91%

$22,612



VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve spending up to amounts listed in budget for next fiscal year.

JG

PK

Yes

Motion to approve $1352 additional spending for dayleaders this year

JL

RA

Yes

Motion to approve Joshua Leihe, Mark Playsted, Jennifer Kroon, James Clarkson, Dan Zaslavsky, and Seamus Vanecko permission to lead dinghy cruises in the keelboat cruising area for 2018/2019

RA

CB

Yes

Motion to approve Robert Ofsevit’s request to add a third boat for the Angel Island Cruise, 7/6 - 7/8.

Robert Ofsevit    Dr. Who

David Fawcett:    Meritorious

Kent Moriarty:     Daisy

JG

MLF

Yes

Motion to close the meeting at 6:48

JG

MLF

Yes