All Meeting Minutes

General Membership Meeting - May 13, 2018

Meeting Date:     May 13, 2018

Start Time:        6:12 pm

End Time:         6:48 pm

Location:        CSC yard

 

ATTENDANCE 

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

In kitchen

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y





OFFICER REPORTS

Commodore: Greetings!

  • We have a new youth ride coordinator, Deepti Karandur.
  • Pilar Schmidt has moved over from secretary and is our new conduct chair.
  • I am working on getting new foul weather gear, it will be coming soon. Try to make sure it doesn’t walk away.
  • The update on the small claims lawsuit is, Mary Lucus represented us in court and did a great job. We are still waiting for the ruling from the judge.
  • Please wear your PFD when you are on the water.
  • Review us on Google, Facebook, Yelp, and other social media.
  • Min made an awesome promotional video.
  • Race chairs David Fawcett and Sergio Rizzo would like a third person to join them as Sunday morning race coordinators.
  • We are always concerned about safety and security. If you see anything, call the police, tell the marina office, and the private security guard. If it is safety concern, call 911.
  • Thank you, everyone for being so charitable, which unites this whole club. When you see someone new, go introduce yourself.

Vice Commodore (Mary): I want to acknowledge Lonnie working quietly behind the scenes. We are in Fast Track season and have completed the first one which was coordinated by Birk, the next is the first week of June. Drive new members toward the Fast Tracks, and remember we need many volunteers to make Fast Tracks a success.

First Vice: We have lots of boats, please fix more boats.

Second Vice: We are off to a great start of season. Will has gotten new foil boards. Talk to Will and other seniors about getting signed off for foiling, Mitsu repaired at least 19 boards. Thank you Curt and Lonnie for the awning.

Third Vice: Portugal Princess is getting a complete paint and refinishing. Hats off to members that have been working on it, making it an economically feasible project and saving the club around $10000. The Merritts are getting new running rigging, Pomodoro is getting new running and possibly new standing rigging. The summer cruising season has started. Nick did two qualifying cruises and Robert did a cruise yesterday to Treasure Island.

Rear Commodore: Good start for season, the first Fast Track went well and Adv. Dinghy has instructors for all sessions. So far this year we have made 19 novices 15 juniors. We are teaching about as many people at each lesson day as last year. We have a good program of workshops coming up. The California Boating Card classes organized by Ryan Maples were a success. California is phasing in this requirement if you are 20 years or younger you need to have this card. On Jan. 1, 2019,  you need a card if you are under 25 years old.

Secretary: the clubhouse AED was tested and is working fine.  

Treasurer:  Annual Statement of Financial Condition May 1 2018

As of May 1st we had $37,265 in the bank, and our property was worth $480,987 (depreciated book value). Cash was up $1,369 from 5/1/17, property was up $841. This statement was prepared without audit from the club’s books. 

Income 5/1/17 - 4/30/18

Regular memberships    $165,694

DBW grant--reimbursement 2 RS Quests, 2 outboard motors for regular rescue skiffs,     $39,408
and 10 windsurf sails

Donations, surplus equipment sales, credit card cash rewards    $12,557

Windsurf locker memberships    $10,027

UC workstudy reimbursement    $7,818

Total Income    $235,504

 

Spending 5/1/17 - 4/30/18 

Dinghies--2 RS Quest dinghy sailboats, used JY15 and trailer, 27 sails, spare masts for JY15, JY15 centerboard, RS Quest tack bar and boom, harnesses, sail covers, u- adapter, fasteners, dolly wheels and tires and tubes, blocks, rudders and parts, spreader brackets, trailer parts, tape, bubble solution, sprayer, workparty food, line, shackles, hiking sticks and parts, cleats, knives, tethers, rivets, trapreze parts, paddles, epoxy filler and pumps, gflex epoxy, sail repair tape, carabiners, twine, scissors, labels, sail numbers, ring, spring clipeye, pins, lantern, needle kit, wire, box, keyfloat, bungee cord, chafe sleeve, resin syringes, shock cord, paddles, velcro, roller furling parts, cotter rings, sail repairs, battens, sail lube

$44,873

Dayleader wages and taxes, boatercard fees, food

$44,486

Windsurf--9 boards, 7 sails, base plates, sail repair tape, line, epoxy resin hardener & filler, lanyard, masking tape, gloves, fins, spraypaint, files, markers, knives, syringes, footstraps, harnesses, spreader bars, boom collars, gripsprays, screws & inserts, harness lines, spray hood, trashbags, sanding discs, respirator, carbon fiber cloth, mast straps, universals, boom shims

$26,056

Clubhouse and Yard--carpet windsurf area, windsurf board racks, keelboat shed fixup, shed roof repair supplies, pingpong area improvements, padlocks and club keys, lumber for clubhouse window cover repairs, pulleys for windsurf sail shade, clamp light, BBQ parts, propane, clubhouse snax and coffee and cocoa, computer cable, DSL service, garbage service, portapotty service, pingpong balls, charger, electric kettle, brooms, trashbags, paper towels, markers, mix sticks, pens, paint roller frames, sombreros, fire extinguisher recharges and brackets and signs, safety tread for club steps, bottled water, soap, paper plates bowls cups and plastic forks spoons, dump fees, bike pump, light, paint supplies, batteries for OH radios, pans, power cords, UPS for webcams, anemometer and computer for website windmeter, sawhorses, labels, labeler tape, gloves, organizer boxes, hooks, tags, wire, bunnysuit, blades, bits, heat gun, spray paint, cord, hose, solder, wire, jig saw blades, umbrella, laser printer toner, padlocks and club keys, Xmas decor, hose fittings, drills, sawblades, paint, polysheet, water pitcher and filter, signs

$23,857



Insurance--general and marine liability insurance 4/14/18 - 4/14/19, directors and officers insurance, workers comp deposit and premiums

$10,202

Activities--First Aid Training, food for Open Houses and General Membership Meetings and parties and retreat and workparties and lesson BBQ's and Fast Track dinners seminars clinics and racing dinners, lesson snax, cruise dock fees, room rental for Sr Skipper Study Group and 1st Aid class

$16,806

Keelboats--Daisy and Portugal Princess haulouts, sail repairs, painting supplies, hull cleaning, stanchion, J dock supplies, fasteners, lightbulbs, keelboat cleaning supplies, food for workparty, ladder, acetone, brushes, winch repair supplies, cable, thimble, rivets, shackle, line, lighters, windex vanes, fender, padlocks, power plugs, jib hank, sail tags, fire extinguishers, swages, hatch latch, snaps, halyard, boat hook, handrails, battery, luff rope feeder, rudder shoes

$20,402

City of Berkeley--rent on clubhouse and yard space

$10,290

Use tax on wholesale purchases, sales tax, DMV registration, corporate statement filing fee. Berkeley business license

$10,106

Safety Equipment: fire extinguishers and brackets and signs, hypothermia kit clothing, handheld VHF radio warranties and repairs, sunscreen, 1st aid kit supplies

$581

Bank--credit card processing, bank fees

$4,749

Rescue skiffs--two new outboard motors for regular rescue skiffs, ~250 gallons gas for skiff, skiff and trailer parts

$16,881

Tools- chisels, punches, hacksaw blades, bits, scissors, trashbags, knives, sanding discs, inner tubes, pin punches, spring, knives, cutter, cutoff wheels, cotterpins, riveter parts, screwdrivers, socket adapters, pickup tool, mirror, torx bit, tape, circular saw blades, hole saw, jig saw blades, wrench, dust pans, blow gun kit, brushes, universal joints, internal pipe wrenches, floor flanges, dremel bits, pliers, cotter pins, washers, drill bit sets, electrical connectors, tire valve adapters, tire gage, dust masks, paint rollers, spray paint, saw blades, glue, torch gas, level, hole saw, grease, sealant, angle grinder, spiral conduit, cable ties, toolbox, spark plug socket, wrench, hacksaw, scissors, light, sockets, sawblade, calipers, padlock, grinder bits, multimeters, sanders, tire irons, acetone, wire strippers, oil, wire brushes, pads, wrench sets, oil spray, silicone spray, oil squirt can, sawzall, shop vac

$2,180

Communications--website software, printing, postage, clothing ads, US Sailing membership, DBW meeting expenses, Iwindsurf subscription, signs, postcards

$2,348

Office Supplies--stamps, accounting and nonprofit IRS return software, logbooks, CF numbers, laminating pouches, markers, envelopes

$318

Total Spending

$234,135




Budget for Next Fiscal Year

The budget for next fiscal year is based on the following expectations:

  • membership dues slightly lower than last year
  • no repeat of large donations
  • UC workstudy reimbursements same as last year
  • increase in dayleader wages in October 2018 ($15/hr minimum wage
  • no increase in dues (dues increase up for vote at this GMM)
  • no increases in other expenses

The authorized spending exceeds expected income by $29,000 due to having funds in the bank ($37,265) as of the start of the fiscal year which are more than we need as a reserve.

If the income expectations improve, XComm can approve increases in spending.

 

Proposed Budget

DBW funding included in budgeted amount

Expected Income

   

Memberships (Regular and windsurf locker)

$170,000

 

DBW reimbursement

$40,000

$40,000

UC Work-Study Reimbursement

$8,000

 

Donations, surplus sales, interest, etc.

$0

 

Total Income

$218,000

$40,000

Authorized Spending

   

Club activities

$17,000

 

Dinghies and rescue skiffs

$45,000

$18,000

Windsurfing

$40,000

$15,000

Keelboats

$22,000

$7,000

Dayleaders

$48,000

 

Clubhouse and Yard

$25,000

 

General Overhead

$50,000

 

Total Spending

$247,000

$40,000

               

VOTES 

With 61 members present, a quorum of at least 10% of the club’s voting membership was established.

Issue

Move

2nd

Unanimous Approval

Motion to approve increase of membership dues

  • $120 for quarterly membership (or 10 hours work)
  • $99 for student/senior quarterly membership (or 10 hours work)
  • $375 for annual membership (or 30 hours work)
  • $75 for minor (under 18) membership (or 10 hours work), discounted to $1 if they agree to show up 4 times to help with lessons on weekends.
  • $175 for quarterly family membership (discount on a group’s total payment for individual memberships if they are related as parents or guardians and children) (or 15 hours work)
  • $400 for regular size windsurf locker, $600 for 1.5 size locker

PK

JG

Yes

Re-elect Joel for Commodore

MLF

SeamusV

Yes

Re-elect Lonnie and Mary for Vice Commodore

JG

RL

Yes

Re-elect Dan, Josh, and James for First Vice

JG

SeamusV

Yes

Re-elect Zach and Will for Second Vice

JG

MonicaT

Yes

Re-elect Ryan for Third Vice

JG

PS

Yes

Re-elect John and Will for Rear Commodore

JG

CB

Yes

Re-elect Carolyn for Secretary

JG

JB

Yes

Re-elect Peter for Treasure

JG

PS

Yes

A motion to vote on the position of Port Captain was introduced by JG and seconded by Daniel Boldi. Daniel Boldi nominated Brendan Kallaby and Lydia Lopez for Port Captain. Yves Parent nominated the incumbent, Jacqui Zechar. Brendan spoke on behalf of himself and Lydia, Jacqui spoke for herself.

The results of the vote are as followed:

  • Brendan/Lydia = 33
  • Jacqui = 11
  • Abstain = 17

Brendan Kallaby and Lydia Lopez will be our new port captains. And we all thank Jacqui for doing a great job.

     

 

Big thanks to everyone who worked hard for the club!