All Meeting Minutes

June 10, 2018 Excomm Meeting Minutes

Meeting Date:     June 10, 2018

Start Time:        6:15 PM

End Time:         6:59 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

N



OFFICER REPORTS

Commodore - Myself, Dan, and Ryan Lucus attended the opening of the new parking lot.

Vice Commodore - the second Fast Track of the season went well. We have 12 new juniors. Our new banquet chair will try covering the next open house.

1st Vice - the replacement Quest hull is here and needs to be rigged.

2nd Vice - we have new equipment. There are now 4 foiling boards. New sails. And a Junior clinic.

3rd Vice - we are still working on Portugal Princess.

Port Captains - We have two new people in training. One DL and one VDL.

Treasurer - As of 6/10/18 we have $8,640 in the bank, up $1,904 from last report 5/27/18.   We also have nearly $5,000 (as of 11 am Sunday 6/10) to be transferred from Paypal to our bank.  Bills yet to be paid this month total about $7,000.

We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant.  We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.

Income 5/27 - 6/10/18

 

Regular memberships

$8,384

Windsurf locker memberships

$256

UC workstudy reimbursement

$167

Total Income

$8,807

 

Spending  5/27 - 6/10/18

 

Dinghies--sanding discs

$15

Dayleader wages and taxes

$4,473

Clubhouse and Yard--pipe pulleys cable etc for windsurf sail rack, propane,  padlock, trash bags, lattice for board protection and mounting supplies, power cord tap, varathane, screws, washers, sandpaper, caulk, glue, rubber spray, acetone, stain, electrical supplies, sanding discs, sanding belt for bench project, portapotty toilet seat replacement

$1,350

Activities--dock fees, food for Angel Island cruise 5/28/18, snax, food for club, Thurs nite racing dinner, supplies race start system, food for lesson BBQ, Fast Track dinners

$712

Bank--credit card processing, bank fees

$269

Tools--

$85

Total Spending

$6,904

 

Dinghies and windsurf remain the pack leaders in spending their budget, with keelboats way behind.  Overhead expenses (annual insurance, use tax, credit card processing, wetsuits, etc.) are crowding the midfield, and dayleader payroll is spraying dirt all over activities and clubhouse and yard.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 6/10/18

   

FY Budget

DBW included

Actual thru 6/10/18 (11% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$25,796

15%

$144,204

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$6,623

 

($6,623)

 

     Total Income

$218,000

$40,000

$33,869

16%

$184,131

Authorized Spending

         
 

Club activities

$17,000

 

$2,381

14%

$14,619

 

Dinghies and rescue skiffs

$45,000

$18,000

$19,983

44%

$25,017

 

Windsurfing

$40,000

$15,000

$15,453

39%

$24,547

 

Keelboats

$22,000

$7,000

$197

1%

$21,803

 

Dayleaders

$48,000

 

$9,228

19%

$38,772

 

Clubhouse and Yard

$25,000

 

$2,574

10%

$22,426

 

General Overhead

$50,000

 

$12,678

25%

$37,322

 

     Total Spending

$247,000

$40,000

$62,494

25%

$184,506



Regular dues income last month was higher than the average of May regular dues income in the past six years.  

 

VOTES

Issue

Move

2nd

Unanimous Approval

Approve Senior WS project for Roger Tong: Convert sail racks from hangers to lines so we can make more sails available to our members.

WY

DZ

Yes

Motion to approve Joanna’s senior project - make a modification to the windsurf sail hang racks to accommodate larger sails (6.5-8.0ish), and to teach a rigging/sail tuning clinic

   

tabled

motion to approve Michael Evan’s senior project - shelves for senior wind surf locker

WY

DZ

Yes

Motion to change the ORs for Dinghy Cruise rating

   

tabled

Motion to change the ORs for junior and J+ windsurf

   

tabled

Motion to change the ORs for J+ windsurf test

   

tabled

Motion to approve the expenditures in the treasurer’s report

JG

RA

Yes

Motion to close the meeting at 6:59

JG

ML

Yes