All Meeting Minutes

6-24-18 Excomm Meeting Minutes

Meeting Date:     June 24, 2018

Start Time:        6:03 PM

End Time:         6:34 PM

Location:        CSC clubhouse deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y




OFFICER REPORTS 

Vice Commodore - Our new banquet chair is great, he’s doing upcoming Friday Fast Track dinner. We have Fast Track next week. The last Open House went smoothly, 240 guests, no capsizes, and there was solid wind. Our strategy is to pair up juniors with someone experienced. 

1st Vice - the replacement quest is rigged but missing a rudder

2nd Vice - things are going well

3rd Vice - Portugal Princess is painted the hardware is on, and she should be back this week

Port Captains - One new day leader training, shadowing others, finished office training to day. Losing Ray next week.

Treasurer - As of 6/24/18 we have $7,026 in the bank, down $1,615 from last report 6/10/18.   We also have about $2,500 (as of 11 am Sunday 6/10) to be transferred from Paypal to our bank.  Next big payment will be payroll 7/1/18 of about $5,000.

We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant.  We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.

Income 6/11 - 6/24/18

 

Regular memberships

$13,132

Credit card rewards

$400

Total Income

$13,532

Spending   6/11 - 6/24/18

 

Dinghies--shackles, shroud adjusters, drain plugs, bubble solution, disposable gloves, pins for Selden boom end and gnav fittings, line, case, tool, 1st aid kit, dry bag, pin, shackles, stay adjuster, compass, paddles, sail repairs

$1,539

Windsurf--Starbd Go 121l board, 5 sails, 3 wings, less refund on foil from Chinook, 7 Goya sails, 2 used sails, mast extensions, repair tape, line, collars, washers, redeck, disposable gloves, release fabric, hardener

$6,209

Clubhouse and Yard--swim noodles, hooks, calipers, creamer, cat food, DSL service, ping pong balls, snax, dish soap, bandaids, dump fees, no smoking signs, lattice, roofing, screws, plates bowls spoons, cups, forks, cord, portapotty service

$1,536

Insurance--annual premium for directors and officers insurance, marine liability adjustment

$1,899

Activities--cruise hot dogs, snack, Open House food, Thursday night racing pizza, solar lights, food for Fast Track dinners and  advanced dinghy seminar dinners

$779

Keelboats--hull cleaning, painting supplies, sail repairs

$406

City of Berkeley--rent on clubhouse and yard space

$965

Bank--credit card processing, bank fees

$329

Rescue skiffs--new prop guard, tow line, gas

$1,127

Tools--screwdrivers, air compressor repair parts, drill bit set, screws

$53

Communications--website software subscriptions

$229

Office Supplies--ink cartridge, markers, sheets

$77

Total Spending

$15,147

Windsurfing has spent over half their budget, dinghies is exactly at half of their budget, general overhead (includes insurance, rent, etc.) is at 32% of that budget, activities and dayleaders are tied at 19%, clubhouse and yard is at 16%, keelboats is dead last at 3%.  Overall, a very good start to the year, and big thanks to everyone for working hard.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 6/24/18

   

FY Budget

DBW included

Actual thru 6/24/18 (15% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$38,928

23%

$131,072

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,023

 

($7,023)

 

 Total Income

$218,000

$40,000

$47,401

22%

$170,599

Authorized Spending

         
 

Club activities

$17,000

 

$3,160

19%

$13,840

 

Dinghies and rescue skiffs

$45,000

$18,000

$22,650

50%

$22,350

 

Windsurfing

$40,000

$15,000

$21,662

54%

$18,338

 

Keelboats

$22,000

$7,000

$603

3%

$21,397

 

Dayleaders

$48,000

 

$9,228

19%

$38,772

 

Clubhouse and Yard

$25,000

 

$4,110

16%

$20,890

 

General Overhead

$50,000

 

$16,229

32%

$33,771

 

 Total Spending

$247,000

$40,000

$77,641

31%

$169,359




VOTES 

Issue

Move

2nd

Unanimous Approval

Windsurf OR changes - the marked up version of the original with proposed changes will be circulated to make sure we all know what the changes are, and we can make changes/comments before the next meeting.

     

Austin Cloyed senior project - board repair & WS open house.

WY

CB

Yes

Motion to approve the expenditures in the treasurer’s report

ML

DZ

Yes

Motion to close the meeting at 6:34

CB

ML

Yes