All Meeting Minutes
6-24-18 Excomm Meeting Minutes
Meeting Date: June 24, 2018
Start Time: 6:03 PM
End Time: 6:34 PM
Location: CSC clubhouse deck
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
N |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Will Yu |
WY |
Y |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
N |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Will Spargur |
WS |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
Y |
|
Port Captain (co) |
Brendan Kallaby |
BK |
N |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Vice Commodore - Our new banquet chair is great, he’s doing upcoming Friday Fast Track dinner. We have Fast Track next week. The last Open House went smoothly, 240 guests, no capsizes, and there was solid wind. Our strategy is to pair up juniors with someone experienced.
1st Vice - the replacement quest is rigged but missing a rudder
2nd Vice - things are going well
3rd Vice - Portugal Princess is painted the hardware is on, and she should be back this week
Port Captains - One new day leader training, shadowing others, finished office training to day. Losing Ray next week.
Treasurer - As of 6/24/18 we have $7,026 in the bank, down $1,615 from last report 6/10/18. We also have about $2,500 (as of 11 am Sunday 6/10) to be transferred from Paypal to our bank. Next big payment will be payroll 7/1/18 of about $5,000.
We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant. We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.
|
Income 6/11 - 6/24/18 |
|
|
Regular memberships |
$13,132 |
|
Credit card rewards |
$400 |
|
Total Income |
$13,532 |
|
Spending 6/11 - 6/24/18 |
|
|
Dinghies--shackles, shroud adjusters, drain plugs, bubble solution, disposable gloves, pins for Selden boom end and gnav fittings, line, case, tool, 1st aid kit, dry bag, pin, shackles, stay adjuster, compass, paddles, sail repairs |
$1,539 |
|
Windsurf--Starbd Go 121l board, 5 sails, 3 wings, less refund on foil from Chinook, 7 Goya sails, 2 used sails, mast extensions, repair tape, line, collars, washers, redeck, disposable gloves, release fabric, hardener |
$6,209 |
|
Clubhouse and Yard--swim noodles, hooks, calipers, creamer, cat food, DSL service, ping pong balls, snax, dish soap, bandaids, dump fees, no smoking signs, lattice, roofing, screws, plates bowls spoons, cups, forks, cord, portapotty service |
$1,536 |
|
Insurance--annual premium for directors and officers insurance, marine liability adjustment |
$1,899 |
|
Activities--cruise hot dogs, snack, Open House food, Thursday night racing pizza, solar lights, food for Fast Track dinners and advanced dinghy seminar dinners |
$779 |
|
Keelboats--hull cleaning, painting supplies, sail repairs |
$406 |
|
City of Berkeley--rent on clubhouse and yard space |
$965 |
|
Bank--credit card processing, bank fees |
$329 |
|
Rescue skiffs--new prop guard, tow line, gas |
$1,127 |
|
Tools--screwdrivers, air compressor repair parts, drill bit set, screws |
$53 |
|
Communications--website software subscriptions |
$229 |
|
Office Supplies--ink cartridge, markers, sheets |
$77 |
|
Total Spending |
$15,147 |
Windsurfing has spent over half their budget, dinghies is exactly at half of their budget, general overhead (includes insurance, rent, etc.) is at 32% of that budget, activities and dayleaders are tied at 19%, clubhouse and yard is at 16%, keelboats is dead last at 3%. Overall, a very good start to the year, and big thanks to everyone for working hard.
|
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 6/24/18 |
||||||
|
FY Budget |
DBW included |
Actual thru 6/24/18 (15% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$38,928 |
23% |
$131,072 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
|
UC Work-Study Reimbursement |
$8,000 |
$1,450 |
18% |
$6,550 |
||
|
Donations, surplus sales, interest, etc. |
$0 |
$7,023 |
($7,023) |
|||
|
Total Income |
$218,000 |
$40,000 |
$47,401 |
22% |
$170,599 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$3,160 |
19% |
$13,840 |
||
|
Dinghies and rescue skiffs |
$45,000 |
$18,000 |
$22,650 |
50% |
$22,350 |
|
|
Windsurfing |
$40,000 |
$15,000 |
$21,662 |
54% |
$18,338 |
|
|
Keelboats |
$22,000 |
$7,000 |
$603 |
3% |
$21,397 |
|
|
Dayleaders |
$48,000 |
$9,228 |
19% |
$38,772 |
||
|
Clubhouse and Yard |
$25,000 |
$4,110 |
16% |
$20,890 |
||
|
General Overhead |
$50,000 |
$16,229 |
32% |
$33,771 |
||
|
Total Spending |
$247,000 |
$40,000 |
$77,641 |
31% |
$169,359 |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Windsurf OR changes - the marked up version of the original with proposed changes will be circulated to make sure we all know what the changes are, and we can make changes/comments before the next meeting. |
|||
|
Austin Cloyed senior project - board repair & WS open house. |
WY |
CB |
Yes |
|
Motion to approve the expenditures in the treasurer’s report |
ML |
DZ |
Yes |
|
Motion to close the meeting at 6:34 |
CB |
ML |
Yes |