All Meeting Minutes

Excomm Meeting minutes -7/08/18

Meeting Date:     July 8, 2018

Start Time:        6:05 PM

End Time:         6:46 PM

Location:        CSC clubhouse deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - The hook on the hoist broke and was replaced. After the last excomm meeting a car drove into the water by Hs Lordships, the day leader and a club member rescued the driver and passenger from the car. Latitude38 wants to sponsor an open hous

Vice Commodore - Everything is going good. Next week there is open house.

1st Vice - The dinghy locker got retrofitted and has new shelves. Please use the shelves. Some boats are missing headsails, new headsails are on order. Remind people to put the plug in. New sails are on order for the Quests.

2nd Vice - We are getting two new foils, next week. There will be more rigs available for people to use. We ordered masts and extensions to fill out the racks

3rd vice - Portugal Princess is ready to sail.

Rear Commodore/windsurf - Classes are getting big. There are lots of people helping out. We are offering more advanced novice and J+ lesson topics. Will published a drone video of Saturday’s lesson with superimposed critique of sailors’ form. Drone video will be used for fast track clinics. We only have 5 large boards right now but 80% of class needs a large board for novice class. we need 10 205 boards.

Rear Commodore/sailing: We completed our third fast track. This is the heavy season for students. Instructors need to show up early on Saturdays because students are signing up earlier.

Port Captains - Ray’s last day was last week and Caitlyn’s last day is today. A lot of DLs have stepped up to fill the gaps and we have some VDLs to help out on weekend. We are updating the job posting.

Treasurer - As of 7/8/18 we have $26,059 in the bank, up $19,033 from last report 6/24/18.   DBW has reimbursed us $19,718 from this year’s grant for the purchase cost of the two RS Quest sailboats.  We’ll be submitting another reimbursement requests for the use tax and registration fees for the Quests and for the 8 novice boards we’ve purchased.

Income 6/25 - 7/8/18

 

Regular memberships

$10,904

DBW grant

$19,718

Donations, DMV refund

$351

Total Income

$30,973

Spending    6/25 - 7/8/18

 

Dinghies--8 mm line

$220

Dayleader wages and taxes

$5,418

Windsurf---windsurf board foil, 4 sails 6.4 & 6.6 sq. m., import fees for sails

$2,312

Clubhouse and Yard--paper towels, lesson snax, cat food, windsurf sail rack supplies, whistles, creamer, spray paint, screw eyes, weed-wacker parts, gas blower, porta-potty service, dump fees, line for sail cover, painting supplies, hose valves, trash bags, foam, screws, light, solvent, glue sticks, cord, wire, sprayers, alcohol, brushes, dowel, dinghy container shelving

$1,089

Activities--dock fees Pier 39, food for OH 6/17, 7/4 party, snax,  Thurs nite racing dinner, food for FT dinners, dinghy seminar dinners, lesson BBQ

$1,465

Keelboats--hull cleaning 5 boats 7/4

$250

Bank--credit card processing, bank fees

$321

Rescue skiffs--rebuild spare prop guard, postage prop guard, thru-hull for skiff, diode, 67 gal gas

$655

Tools--pincers, chisel, hose clamps, sawzall parts, tape measures

$90

Communications--iWindsurf subscription for clubhouse

$120

Total Spending

$11,940

Windsurfing has spent 60% of their budget, dinghies is at 52%, general overhead (includes insurance, rent, etc.) is at 34% of that budget, dayleaders are at 31%, clubhouse and yard is at 21%, keelboats remains dead last at 4% but should surge ahead tomorrow when the bill comes in for the remaining yard work on the ex-PP boat.  Income and Expenses are both at 36% of budget, which is very good.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 7/8/18

   

FY Budget

DBW included

Actual thru 7/8/18 (19% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$49,832

29%

$120,168

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,374

 

($7,374)

 

     Total Income

$218,000

$40,000

$78,375

36%

$139,625

Authorized Spending

         
 

Club activities

$17,000

 

$4,625

27%

$12,375

 

Dinghies and rescue skiffs

$45,000

$18,000

$23,525

52%

$21,475

 

Windsurfing

$40,000

$15,000

$23,974

60%

$16,026

 

Keelboats

$22,000

$7,000

$853

4%

$21,147

 

Dayleaders

$48,000

 

$14,646

31%

$33,354

 

Clubhouse and Yard

$25,000

 

$5,199

21%

$19,801

 

General Overhead

$50,000

 

$16,761

34%

$33,239

 

     Total Spending

$247,000

$40,000

$89,581

36%

$157,419

Regular dues income in June was slightly above the average for the last six years, which is a very healthy indicator.

 

VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval of dinghy senior rating for Jack Chen

CB

JL

Yes

Excomm approval of cruising rating for Nick Goyhenetche

RA

JG

Yes

Senior project for Meg Garcia Shephard and Jacqui Zechar - August fast track

DZ

RA

Yes

Windsurf OR changes - Distributed on Slack and amended to include “Allow DL to approve novice self-rescue test. Novices can use JR sails when practicing for the JR test with permission of DL, instructor, or excomm.”

WY

MF

Yes

Dinghy Cruise Rating OR changes - distributed on Slack

JB

RA

Yes

Approve the expenditures in the treasurer’s report

PK

DZ

Yes

Excomm approval of senior skiper rating for Carolyn Brown

JB

JC

Yes

1 recusal

Motion to close the meeting at 6:46

JG

JC

Yes