All Meeting Minutes

July 22 - Executive Committee Minutes

Meeting Date:     July 22, 2018

Start Time:        5:55 PM

End Time:         6:14 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we changed the date of the next GGM is coincide with Open House. Which will be Aug 12. Latitude 38 is sponsoring the open house. They will provide a keg and food. There will be a banner and they will take pictures.

Vice Commodore - we had a great Open House on July 15, there was solid wind and zero capsizes. We gave rides to 301 guests.

1st Vice - we bought new sails, hiking sticks, rope, and hardware. We are getting sails repaired.

3rd vice - the boat formerly named Portugal Princess is back in service after a lot of work by countless members.

Rear Commodore/sailing - Oliver Palmer is working on the coordination of the revival of the keelboat program.

Port Captains - we will be training Hannah Liu as VDL. She comes with current CPR training and some experience sailing and windsurfing. Also interviewing Mohammed Dakhil in the next couple weeks for a paid work study position.

Treasurer - As of 7/22/18 we have $16,644 in the bank, down $9,415 from last report 7/8/18.  We’ll be submitting another reimbursement request to DBW (our $40k grant for safe boating education equipment) for about $15,000 for the use tax and registration fees for the Quests and for the 15 novice boards we’ve purchased, as soon as the keelboat sail budget is confirmed.  There’s about $4,000 in the club’s Paypal as of 10 am 7/22/18, and about $9,400 in charges on the Visa, including $5,075 for novice windsurf boards and $3,700 for dinghy sails.

Income 7/9 - 7/22/18

 

Regular memberships

$6,888

Total Income

$6,888

 

Spending 7/9 - 7/22/18

 

Dinghies--shackles, U adapter, tiller clips, line, carabiners and O ring for new sling, twine, cotter rings

$754

Dayleader wages and taxes

$394

Windsurf--- deposit to Pacific Boardsports for 5 Naish boards, 18 masts, 26 mast extensions, power box, board nose protectors, windsurf sail repairs

$8,857

Clubhouse and Yard--DSL service for clubhouse computer, yard pavement sealant, plates, bowls, cups

$354

Activities--food for OH 7/15, parties, Advanced Dinghy Seminar dinner, women’s sailing clinic, snax, hot cocoa, guacamole

$675

Keelboats--remainder of yard charges for fka Portugal Princess, fender, winch handle, winch handle kit, line, haul-out supplies, battery charger, connectors, acetone, fasteners

$3,635

City of Berkeley--rent on clubhouse and yard space

$965

Taxes: DMV registration new skiff trailer

$42

Safety Equipment: dayleader booties, VHF radio return and warranty,  shackles, knife, line

$291

Bank--credit card processing, bank fees

$174

Rescue skiffs--key-switch, prop, fuse holder, cleats, fasteners, 21 gal gas

$163

Total Spending

$16,303

 

Budget remains in good shape, windsurf is over 80% used, keelboat budget has paid off the haulout expenses of the boat formerly known as (fka) Portugal Princess but has yet to purchase sails on DBW grant.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 7/22/18

   

FY Budget

DBW included

Actual thru 7/22/18 (22% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$56,720

33%

$113,280

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,374

 

($7,374)

 

     Total Income

$218,000

$40,000

$85,263

39%

$132,737

Authorized Spending

         
 

Club activities

$17,000

 

$5,299

31%

$11,701

 

Dinghies and rescue skiffs

$45,000

$18,000

$24,441

54%

$20,559

 

Windsurfing

$40,000

$15,000

$32,831

82%

$7,169

 

Keelboats

$22,000

$7,000

$4,487

20%

$17,513

 

Dayleaders

$48,000

 

$15,040

31%

$32,960

 

Clubhouse and Yard

$25,000

 

$5,553

22%

$19,448

 

General Overhead

$50,000

 

$18,232

36%

$31,768

 

     Total Spending

$247,000

$40,000

$105,884

43%

$141,116

 

VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval of cruising rating for Ryan Lucus

JL

JG

Yes

Excomm approval of senior skipper rating for Elyakim Rinat

JB

PK

Yes

Senior project for Oliver Palmer, coordinator of keelboat lessons

JB

PK

Yes

Approve the expenditures in the treasurer’s report

PK

DZ

Yes

1 abstention

Motion to close the meeting at 6:14

CB

ML

Yes