All Meeting Minutes
Excomm Meeting Minutes - Aug. 26
Meeting Date: August 26, 2018
Start Time: 6:02 PM
End Time: 6:40 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
N |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Will Yu |
WY |
Y |
|
Second Vice Commodore (co) |
Zach Simson |
ZS |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Will Spargur |
WS |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
N |
|
Port Captain (co) |
Brendan Kallaby |
BK |
Y |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Treasurer - As of 8/26/18 we have $8,199 in the bank, up $2,322 from last report 8/12/18.
There’s also about $6,000 on my CSC credit card, including nearly $5k in dinghy budget items (JY masts, JY Venture and Quest sails, rescue skiff prop guard repair), and about $4,000 on the West Marine account, including about $3k in dinghy budget items (trapeze harnesses, blocks, line).
We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for, and there’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.
IRS and Calif tax forms have been submitted for last fiscal year and posted on the website in the Resources area, official documents section.
|
Income 8/13 - 8/26/18 |
|
|
Regular memberships |
$9,240 |
|
Amazon donation |
$23 |
|
UC work-study reimbursement |
$854 |
|
Total Income |
$10,117 |
|
Spending 8/13 - 8/26/18 |
|
|
Dinghies--sail repairs, metal for RS500 main halyard sheave bracket, less refund on shackles |
$93 |
|
Dayleaders: payroll processing |
$49 |
|
Windsurf--sail repairs |
$1,294 |
|
Clubhouse and Yard--late fee on garbage |
$101 |
|
Activities--food for OH, Fast Track dinners, Thurs nite racing dinner, Advanced Dinghy seminar dinners, snax |
$1,484 |
|
Keelboats--hull cleaning |
$250 |
|
City of Berkeley--rent on clubhouse and yard space (note rent is $965, this was mistake in paying garbage to rent account) |
$1,011 |
|
Taxes: use tax on wholesale purchases, filing fees for tax forms |
$2,653 |
|
Safety Equipment: VHF radios and charger cradle |
$51 |
|
Credit card processing charges |
$248 |
|
Tools--table saw, sanding discs |
$561 |
|
Total Spending |
$7,795 |
The budget remains in good shape overall. The budget shown is before the proposed changes that would raise the windsurf budget and include actual donations, surplus sales, credit cards rewards, etc. The actual spending for dinghy/rescue skiff doesn’t include about $8k on my CSC credit card and on the West Marine account, so the amount left in the dinghy budget is really about $4k.
|
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 8/26/18 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 8/26/18 (32% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$82,667 |
49% |
$87,333 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$19,718 |
49% |
$20,282 |
|
|
UC Work-Study Reimbursement |
$8,000 |
$2,304 |
29% |
$5,696 |
||
|
Donations, surplus sales, interest, etc. |
$0 |
$8,597 |
($8,597) |
|||
|
Total Income |
$218,000 |
$40,000 |
$113,286 |
52% |
$104,714 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$8,169 |
48% |
$8,831 |
||
|
Dinghies and rescue skiffs |
$45,000 |
$18,000 |
$33,342 |
74% |
$11,658 |
|
|
Windsurfing |
$40,000 |
$15,000 |
$39,827 |
100% |
$173 |
|
|
Keelboats |
$22,000 |
$7,000 |
$5,323 |
24% |
$16,677 |
|
|
Dayleaders |
$48,000 |
$21,424 |
45% |
$26,576 |
||
|
Clubhouse and Yard |
$25,000 |
$7,191 |
29% |
$17,809 |
||
|
General Overhead |
$50,000 |
$27,076 |
54% |
$22,924 |
||
|
Total Spending |
$247,000 |
$40,000 |
$142,352 |
58% |
$104,648 |
|
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Excomm approval for cruising rating for John Bongiovanni |
CB |
Unanimous |
|
|
Authorize $5,000 more for windsurfing before May 2019 (end of our fiscal year), and also include in the budget the $8,574 in |
PK |
WY |
Yes |
|
Excomm approval of senior skipper rating for Peter Sinka |
JB |
RA |
6 Yes |
|
Approve the expenditures in the treasurer’s report |
ML |
ZS |
Yes |
|
Motion to close the meeting at 6:40 |
JG |
CB |
8 Yes |