All Meeting Minutes

Excomm Meeting Minutes - Aug. 26

Meeting Date:     August 26, 2018

Start Time:        6:02 PM

End Time:         6:40 PM

Location:        CSC clubhouse

 

ATTENDANCE 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Treasurer - As of 8/26/18 we have $8,199 in the bank, up $2,322 from last report 8/12/18.  

There’s also about $6,000 on my CSC credit card, including nearly $5k in dinghy budget items (JY masts, JY Venture and Quest sails, rescue skiff prop guard repair), and about $4,000 on the West Marine account, including about $3k in dinghy budget items (trapeze harnesses, blocks, line).

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for, and there’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.

IRS and Calif tax forms have been submitted for last fiscal year and posted on the website in the Resources area, official documents section.

Income  8/13 - 8/26/18

 

Regular memberships

$9,240

Amazon donation

$23

UC work-study reimbursement

$854

Total Income

$10,117

Spending  8/13 - 8/26/18

 

Dinghies--sail repairs, metal for RS500 main halyard sheave bracket, less refund on shackles

$93

Dayleaders: payroll processing

$49

Windsurf--sail repairs

$1,294

Clubhouse and Yard--late fee on garbage

$101

Activities--food for OH, Fast Track dinners, Thurs nite racing dinner, Advanced Dinghy seminar dinners, snax

$1,484

Keelboats--hull cleaning

$250

City of Berkeley--rent on clubhouse and yard space (note rent is $965, this was mistake in paying garbage to rent account)

$1,011

Taxes: use tax on wholesale purchases, filing fees for tax forms

$2,653

Safety Equipment: VHF radios and charger cradle

$51

Credit card processing charges

$248

Tools--table saw, sanding discs

$561

Total Spending

$7,795

The budget remains in good shape overall.  The budget shown is before the proposed changes that would raise the windsurf budget and include actual donations, surplus sales, credit cards rewards, etc.  The actual spending for dinghy/rescue skiff doesn’t include about $8k on my CSC credit card and on the West Marine account, so the amount left in the dinghy budget is really about $4k.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 8/26/18

   

Authorized FY Budget

DBW included

Actual thru 8/26/18 (32% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$82,667

49%

$87,333

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$2,304

29%

$5,696

 

Donations, surplus sales, interest, etc.

$0

 

$8,597

 

($8,597)

 

Total Income

$218,000

$40,000

$113,286

52%

$104,714

Authorized Spending

         
 

Club activities

$17,000

 

$8,169

48%

$8,831

 

Dinghies and rescue skiffs

$45,000

$18,000

$33,342

74%

$11,658

 

Windsurfing

$40,000

$15,000

$39,827

100%

$173

 

Keelboats

$22,000

$7,000

$5,323

24%

$16,677

 

Dayleaders

$48,000

 

$21,424

45%

$26,576

 

Clubhouse and Yard

$25,000

 

$7,191

29%

$17,809

 

General Overhead

$50,000

 

$27,076

54%

$22,924

 

 Total Spending

$247,000

$40,000

$142,352

58%

$104,648





VOTES 

Issue

Move

2nd

Unanimous Approval

Excomm approval for cruising rating for John Bongiovanni

CB

 

Unanimous
Email vote

Authorize $5,000 more for windsurfing before May 2019 (end of our fiscal year), and also include in the budget the $8,574 in
donations/surplus sales/credit cards rewards/interest and other non-dues revenue which we've already received.

PK

WY

Yes

Excomm approval of senior skipper rating for Peter Sinka

JB

RA

6 Yes
2 abstention

Approve the expenditures in the treasurer’s report

ML

ZS

Yes

Motion to close the meeting at 6:40

JG

CB

8 Yes
1 abstention