All Meeting Minutes

9-9-18 Executive Committee Meeting Minutes

Meeting Date:     September 9, 2018

Start Time:        6:03 PM

End Time:         6:18 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

First Vices -  We had a dinghy repair clinic today which was very successful, there was a lot of work done repairing the JY fleet. There is still one JY that is DNS. We spent all of our budget, so don’t ask the first vices for anything.

Third Vice - the keelboat fleet is in good condition.

Rear Commodore (windsurfing) -  windsurfing instruction is going well. People are getting really involved, even novices. We are breaking classes into sections with lead instructors and there are lots of instructors. The wind surf open house was a success, a lot of people came. We have been doing more advanced classes because more people are stepping up to take over the novice classes. More wind surfers are volunteering to work at the open houses.

Port Captains - we have two new hires, Eric and Rachel. Rachel started training and sailing lessons. Eric was interviewed today and got the manuals. Andrew couldn’t work this semester which is why we need someone to cover the Friday shift. On Tuesdays and Wednesday we have no scheduled DLs, but it’s working fine with VDLs and we are doing more trainings for VDLs.

Treasurer - As of 9/9/18 we have $5,330 in the bank, down $2,870 from last report 8/26/18.  

There’s also about $5,000 on the West Marine account, including about $4k in dinghy budget items (trapeze harnesses, blocks, line).  

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for, and there’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.  

Income  8/27 - 9/9/18

 

Regular memberships

$11,080

Credit card cashback rewards, refund on DMV reg fee for Quest 8

$301

Total Income

$11,381

 

Spending  8/27 - 9/9/18

 

Dinghies--4 Venture jibs 8 Quest jibs 1 Venture gennaker remainder payment, Quest mainsail and rudder blade, 4 JY mains 4 JY jibs remainder payment, 3 JY masts, dinghy repair workparty snax, anchor bags, less refund on 2nd shackle order

$5,487

Dayleaders: wages, taxes

$5,468

Windsurf--solder iron, sandpaper, spray paint, coverall, cord, customs fee for sails,  foil bolts

$142

Clubhouse and Yard--supplies for windsurf board racks, pliers, glue, thermometer, envelopes, lighters, sharpies, pens, portapotty service, propane, BBQ parts, plates, hot cups

$1,175

Insurance--add Quest 8 to insurance

$226

Activities--food for Fast Track dinners, Advanced Dinghy seminar dinners, snax, coffeemaker

$482

Credit card processing charges

$328

Rescue skiffs--gas for skiff, propeller guard repair and shipping

$595

Tools--hacksaw, hinges, rotary files, fasteners, torch, fuel, screwdrivers, sander disc backing, tape, screws, tap, die, handles

$140

Communications--equipment signout books, CSC hats for excomm

$209

Total Spending

$14,251

 

The budget remains in good shape overall.  The budget shown includes the approved increase in the windsurf budget and also includes the actual donations, surplus sales, credit cards rewards, etc.  The actual spending for dinghy/rescue skiff doesn’t include about $4k on the West Marine account, so the amount left is really about $2k.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 9/9/18

   

Authorized FY Budget

DBW included

Actual thru 9/9/18 (36% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$93,748

55%

$76,252

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$2,304

29%

$5,696

 

Donations, surplus sales, interest, etc.

$8,574

 

$8,898

 

($324)

 

     Total Income

$226,574

$40,000

$124,668

55%

$101,906

Authorized Spending

         
 

Club activities

$17,000

 

$8,652

51%

$8,348

 

Dinghies and rescue skiffs

$45,000

$18,000

$39,424

88%

$5,576

 

Windsurfing

$45,000

$15,000

$39,968

89%

$5,032

 

Keelboats

$22,000

$7,000

$5,323

24%

$16,677

 

Dayleaders

$48,000

 

$26,892

56%

$21,108

 

Clubhouse and Yard

$25,000

 

$8,366

33%

$16,634

 

General Overhead

$50,000

 

$27,979

56%

$22,021

 

     Total Spending

$252,000

$40,000

$156,603

62%

$95,397




VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval for Joanna Karraker’s senior project. General WS yard improvements

WY

 

Unanimous

Email vote

Authorize $5,000 more spending in the General Overhead budget, and reduce the authorized spending in the Clubhouse and Yard budget by $5,000, in order to buy more foul weather gear, wetsuits, and PFDs.

PK

DZ

Yes

Excomm approval of senior project for Marina Sergeyeva. Animated racing simulations

JB

JC

Yes

Approve the expenditures in the treasurer’s report

PK

JC

Yes

Motion to close the meeting at 6:18

CB

JL

Yes