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All Meeting Minutes

Sept. 23, 2018 Excomm Meeting Minutes

Meeting Date:     September 23, 2018

Start Time:        6:01 PM

End Time:         6:37 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Matt Hess

MH

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we had a lot of people participate in International Coastal Clean-up Day. Thanks to Robert Ofsevit for heading that up. We picked up nearly 400 pounds of trash. The City is planning to change how the marina parking is managed. A draft parking proposal should be posted on the City of Berkeley website and David Fawcett has been appointed to be the parking liaison for the club. I attended a marina tenants meeting at Skates. Skates hired someone for marketing and asked if we wanted them to send the photographer (Hannah) to take pictures of us to help marketing. All the tenants at the meeting expressed interest in working together to support each other especially for security, which is a big concern. Hana Japan and BYC have security cameras, but they aren’t very good. A number of people are looking at the HS Lordships property. The City wants a 3-5 year contract. The Marina staff shared a list of upcoming events in the Marina that will affect parking. It’s up for negotiation how many parking spaces will be available for each event. Sounds like BYC is okay with the GMM.

Vice Commodore - the last OH went well. We are having a party 3-7PM next Sunday, the 30th, for the end of the Adv. Dinghy. There will be dinghy games and food.

First Vice - we lost a Venture mast, and then we lost a hull. Kim is working on the hull repair. Our budget is spent, please don’t ask first vices anything. If any of the other budgets have extra money, please think of the dinghies.

Second Vice - Will Yu had a board repair class. It was really good. Lot of weak boards, soft materials, and damage was repaired.

Third Vice - due to number of new seniors many of the boats have been out when Greg and Sheldon are available to work. They are now implementing a “planned DNS” schedule to make sure they can maintain the boats.

Rear Commodore windsurf - windsurfing classes are really large for this time of year, phenomenal numbers of people are showing up. Lots of people are helping with the classes. Will Spargur is stepping down so he will teach more and the classes will get even better.

Treasure - As of 9/23/18 we have $8,880 in the bank, up $3,550 from last report 9/9/18.  

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for.  There’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.

Income  9/10 - 9/23/18

  

Regular memberships

$10,232

DBW grant (remainder of 2017 grant, for PP refurb)

$592

UC workstudy reimbursement

$751

Total Income

$11,575

Spending  9/10 - 9/23/18

  

Dinghies--13 trapeze harnesses, line, paddles, fiberglass repair supplies for Lasers, cotter rings, clevis pins, lights, blocks, cleats, sail repair tape, fasteners

$3,279

Dayleaders: snack for dayleader training sessions

$206

Windsurf-- 4 used windsurf sails, gas for 2nd vice, sail cams, coffee creamer, fiberglass cloth, kevlar sail repair tape

$1,383

Clubhouse and Yard--DSL service for clubhouse computer

$66

Activities--food for cruise, snax, food for OH, coffee,paper towels,  Thurs nite racing dinners, solar lanterns

$1,086

Keelboats--line, straps, shackle lanyard, shock cord, fasteners, light, lightbulb, tiller cover, speakers

$348

City of Berkeley--rent on clubhouse and yard space

$965

Credit card processing charges

$269

Rescue skiffs--skiff steering cable kit,  drain plugs, 43 gal gas for skiff

$423

Total Spending

$8,025

The budget (next page) remains in good shape overall.  The budget shown includes the approved increase in the general overhead budget and decrease in the clubhouse and yard budget approved 9/9/18.  The actual spending for dinghy/rescue skiff doesn’t include about $6k in purchases not yet paid for (credit card, West Marine and Svendsens accounts) so total purchases are about $49k, or $4k over budget.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 9/23/18
   

Authorized FY Budget

DBW included

Actual thru 9/23/18 (40% of FY)

Percentage of Budget

Remaining

Expected Income

          
 

Memberships (Regular and windsurf locker)

$170,000

  

$103,980

61%

$66,020
 

DBW reimbursement

$40,000

$40,000

$20,310

51%

$19,690
 

UC Work-Study Reimbursement

$8,000

  

$3,055

38%

$4,945
 

Donations, surplus sales, interest, etc.

$8,574

  

$8,898

  

($324)
 

Total Income

$226,574

$40,000

$136,243

60%

$90,331

Authorized Spending

          
 

Club activities

$17,000

  

$9,738

57%

$7,262
 

Dinghies and rescue skiffs

$45,000

$18,000

$43,126

96%

$1,874
 

Windsurfing

$45,000

$15,000

$41,351

92%

$3,649
 

Keelboats

$22,000

$7,000

$5,671

26%

$16,329
 

Dayleaders

$48,000

  

$27,099

56%

$20,901
 

Clubhouse and Yard

$20,000

  

$8,432

42%

$11,568
 

General Overhead

$55,000

  

$29,212

53%

$25,788
 

Total Spending

$252,000

$40,000

$164,628

65%

$87,372




VOTES

 

Issue

Move

2nd

Unanimous Approval

Approve the expenditures in the treasurer’s report

PK

CB

Yes

Approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other activities where club needs 1st aid knowledge. Eligible members must reserve their seat 48 hours in advance. Motion includes cost of the classroom.

JB

RA

Yes

Approve Curt Lanyi to take over co-2nd Vice duties

ZS

RA

Yes

Approve Matt Hess to take over Rear Commodore windsurfing duties

WS

CB

Yes

Approve lifetime membership for Will Spargur

JG

LD

Yes

Approve Senior project for Daniel Baldassare - dinghy racing clinics

CB

DZ

Yes

Reduce the Clubhouse and Yard budget by $5k and increase the dinghy budget by $5k.

PK

JG

Yes

Reduce the keelboat budget by $2k and increase the dinghy budget by $2k.

RA

JG

Yes

Approve Robert Ofsevit’s Dinghy Cruising skipper rating

JG

DZ

Yes

Approve Christina Polito-Halter’s Senior dinghy rating

CB

DZ

Yes

Approve Senior project for Neil Fradkin - rudderless clinics/dinghy manual supplement

DZ

RA

Yes

Motion to close the meeting at 6:37

CB

PK

Yes