All Meeting Minutes
Sept. 23, 2018 Excomm Meeting Minutes
Meeting Date: September 23, 2018
Start Time: 6:01 PM
End Time: 6:37 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Matt Hess |
MH |
Y |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brendan Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - we had a lot of people participate in International Coastal Clean-up Day. Thanks to Robert Ofsevit for heading that up. We picked up nearly 400 pounds of trash. The City is planning to change how the marina parking is managed. A draft parking proposal should be posted on the City of Berkeley website and David Fawcett has been appointed to be the parking liaison for the club. I attended a marina tenants meeting at Skates. Skates hired someone for marketing and asked if we wanted them to send the photographer (Hannah) to take pictures of us to help marketing. All the tenants at the meeting expressed interest in working together to support each other especially for security, which is a big concern. Hana Japan and BYC have security cameras, but they aren’t very good. A number of people are looking at the HS Lordships property. The City wants a 3-5 year contract. The Marina staff shared a list of upcoming events in the Marina that will affect parking. It’s up for negotiation how many parking spaces will be available for each event. Sounds like BYC is okay with the GMM.
Vice Commodore - the last OH went well. We are having a party 3-7PM next Sunday, the 30th, for the end of the Adv. Dinghy. There will be dinghy games and food.
First Vice - we lost a Venture mast, and then we lost a hull. Kim is working on the hull repair. Our budget is spent, please don’t ask first vices anything. If any of the other budgets have extra money, please think of the dinghies.
Second Vice - Will Yu had a board repair class. It was really good. Lot of weak boards, soft materials, and damage was repaired.
Third Vice - due to number of new seniors many of the boats have been out when Greg and Sheldon are available to work. They are now implementing a “planned DNS” schedule to make sure they can maintain the boats.
Rear Commodore windsurf - windsurfing classes are really large for this time of year, phenomenal numbers of people are showing up. Lots of people are helping with the classes. Will Spargur is stepping down so he will teach more and the classes will get even better.
Treasure - As of 9/23/18 we have $8,880 in the bank, up $3,550 from last report 9/9/18.
We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for. There’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.
Income 9/10 - 9/23/18 |
|
Regular memberships |
$10,232 |
DBW grant (remainder of 2017 grant, for PP refurb) |
$592 |
UC workstudy reimbursement |
$751 |
Total Income |
$11,575 |
Spending 9/10 - 9/23/18 |
|
Dinghies--13 trapeze harnesses, line, paddles, fiberglass repair supplies for Lasers, cotter rings, clevis pins, lights, blocks, cleats, sail repair tape, fasteners |
$3,279 |
Dayleaders: snack for dayleader training sessions |
$206 |
Windsurf-- 4 used windsurf sails, gas for 2nd vice, sail cams, coffee creamer, fiberglass cloth, kevlar sail repair tape |
$1,383 |
Clubhouse and Yard--DSL service for clubhouse computer |
$66 |
Activities--food for cruise, snax, food for OH, coffee,paper towels, Thurs nite racing dinners, solar lanterns |
$1,086 |
Keelboats--line, straps, shackle lanyard, shock cord, fasteners, light, lightbulb, tiller cover, speakers |
$348 |
City of Berkeley--rent on clubhouse and yard space |
$965 |
Credit card processing charges |
$269 |
Rescue skiffs--skiff steering cable kit, drain plugs, 43 gal gas for skiff |
$423 |
Total Spending |
$8,025 |
The budget (next page) remains in good shape overall. The budget shown includes the approved increase in the general overhead budget and decrease in the clubhouse and yard budget approved 9/9/18. The actual spending for dinghy/rescue skiff doesn’t include about $6k in purchases not yet paid for (credit card, West Marine and Svendsens accounts) so total purchases are about $49k, or $4k over budget.
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 9/23/18 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 9/23/18 (40% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$103,980 |
61% |
$66,020 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$20,310 |
51% |
$19,690 |
|
UC Work-Study Reimbursement |
$8,000 |
$3,055 |
38% |
$4,945 |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$8,898 |
($324) |
|||
Total Income |
$226,574 |
$40,000 |
$136,243 |
60% |
$90,331 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$9,738 |
57% |
$7,262 |
||
Dinghies and rescue skiffs |
$45,000 |
$18,000 |
$43,126 |
96% |
$1,874 |
|
Windsurfing |
$45,000 |
$15,000 |
$41,351 |
92% |
$3,649 |
|
Keelboats |
$22,000 |
$7,000 |
$5,671 |
26% |
$16,329 |
|
Dayleaders |
$48,000 |
$27,099 |
56% |
$20,901 |
||
Clubhouse and Yard |
$20,000 |
$8,432 |
42% |
$11,568 |
||
General Overhead |
$55,000 |
$29,212 |
53% |
$25,788 |
||
Total Spending |
$252,000 |
$40,000 |
$164,628 |
65% |
$87,372 |
VOTES
Issue |
Move |
2nd |
Unanimous Approval |
Approve the expenditures in the treasurer’s report |
PK |
CB |
Yes |
Approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other activities where club needs 1st aid knowledge. Eligible members must reserve their seat 48 hours in advance. Motion includes cost of the classroom. |
JB |
RA |
Yes |
Approve Curt Lanyi to take over co-2nd Vice duties |
ZS |
RA |
Yes |
Approve Matt Hess to take over Rear Commodore windsurfing duties |
WS |
CB |
Yes |
Approve lifetime membership for Will Spargur |
JG |
LD |
Yes |
Approve Senior project for Daniel Baldassare - dinghy racing clinics |
CB |
DZ |
Yes |
Reduce the Clubhouse and Yard budget by $5k and increase the dinghy budget by $5k. |
PK |
JG |
Yes |
Reduce the keelboat budget by $2k and increase the dinghy budget by $2k. |
RA |
JG |
Yes |
Approve Robert Ofsevit’s Dinghy Cruising skipper rating |
JG |
DZ |
Yes |
Approve Christina Polito-Halter’s Senior dinghy rating |
CB |
DZ |
Yes |
Approve Senior project for Neil Fradkin - rudderless clinics/dinghy manual supplement |
DZ |
RA |
Yes |
Motion to close the meeting at 6:37 |
CB |
PK |
Yes |