All Meeting Minutes

11.15.18 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:     November 15, 2018

Start Time:        7:07 PM

End Time:         7:19 PM

Location:        Berkeley Yacht Club

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS (see 11/15 GMM minutes) 

Treasurer’s Report (11/4/18)

As of 11/4/18 we have $10,605 in the bank, up $1,725 from last report 9/23/18.  The bank balance includes a $15,000 member loan. 

The State is late paying us $17,000 for the 15 novice windsurf boards that we’ve already paid for and that DBW has already approved for reimbursement.  We should collect at least $300 in penalty charges for the late payment. There’s also $2,690 more in DBW grant money to reimburse us for money we’ve already spent on a deposit for keelboat sails.

 

Income  9/24 - 11/4/18

 

Regular memberships

$13,781

Donations, credit card rewards

$970

Member Loan

$15,000

UC workstudy reimbursement

$1,899

Total Income

$31,650

 

Spending  9/24 - 11/4/18

 

Dinghies--Venture mast, Quest centerboard, JY15 mast and boom, mast partner, rudder pin, tiller, shackles, tiller, plate, blocks shackles cleats tiller extension, Duralac, paddles, tiller clips, fasteners, blocks, brushes, caulk, wedges, risers, shock cord, anchors, fiberglass repair supplies

$5,865

Dayleaders: Sept and Oct payrolls,taxes, payroll processing, dayleader shoes

$9,608

Windsurf-- spray paint, gas for 2nd vice, epoxy, coveralls, screws, mix sticks, 5 minute epoxy, epoxy hardener, tiller clip, fiberglass repair supplies

$405

Clubhouse and Yard--windsurf board rack and sanding room supplies, concrete, non-slip tape, acetone, flagging tape, gloves, masks, tape, hooks, socket adapter, DSL service for clubhouse computer, sealant, scissors, sink strainers, hoist control, propane, propane water heater for showers, portapotty service, mural paint and varnish, yellow jacket traps, trash enclosure City lock

$1,532

Insurance--workers comp final audit for last year and deposit premium for this year

$1,820

Activities--1st aid class, room rental, less 14 x $10 fees to non-DL participants, food for Open House 10/14/18, propane, ice, food for Dinghy Games 9/30, BYC janitorial fee for 11/15 GMM, snack for clubhouse, coffee, paper towels, milk, food for Thurs nite racing dinners

$2,689

Keelboats--deposit payment for Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs, hull cleaning, line, hose clamps, lighter, color tape, cleat guide and strap

$3,246

City of Berkeley--rent on clubhouse and yard space (previously paid)

$0

Taxes: DMV registration fees re-register Q1 & Q2, replace Laser stickers

$149

Safety Equipment: foul weather bib pants and jackets, cable ties, postage send propeller guard for repair

$3,683

Credit card processing charges

$394

Rescue skiffs--gear oil, Honda 2 hp parts, prop, anodes, fuel tank cap, 33.2 gal gas for skiff

$371

Tools--hole saw, earmuffs, air hose, hex keys, velcro, rope cutter blades, sparkplug wrenches

$146

Communications--hat for excommie

$15

Total Spending

$29,925



The budget is in good shape overall.  The figures below include all the budget changes passed by Excomm, but do not include the member loan in income.  Considering the expected income from DBW reimbursements for items we’ve already purchased, income and spending are very close to each other.  The expected membership income does not include the dues increase passed in May, to take effect at the start of 2019. I project that would increase income by $7,000, if actual income only increases by 70% of the theoretical increase calculated from Jan – April 2017 membership sales numbers and the increase in dues for each membership type.



Budget for Fiscal Year 2018-2019 vs actual 5/1 - 11/4/18

   

Authorized FY Budget

DBW included

Actual thru 11/4/18 (51% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$117,761

69%

$52,239

 

DBW reimbursement

$40,000

$40,000

$20,310

51%

$19,690

 

UC Work-Study Reimbursement

$8,000

 

$4,954

62%

$3,046

 

Donations, surplus sales, interest, etc.

$8,574

 

$9,868

 

($1,294)

 

     Total Income

$226,574

$40,000

$152,892

67%

$73,682

Authorized Spending

         
 

Club activities

$17,000

 

$12,427

73%

$4,573

 

Dinghies and rescue skiffs

$52,000

$20,310

$49,362

95%

$2,638

 

Windsurfing

$45,000

$17,000

$41,757

93%

$3,244

 

Keelboats

$20,000

$2,690

$8,917

45%

$11,083

 

Dayleaders

$48,000

 

$36,707

76%

$11,293

 

Clubhouse and Yard

$15,000

 

$9,964

66%

$5,036

 

General Overhead

$55,000

 

$35,419

64%

$19,581

 

     Total Spending

$252,000

$40,000

$194,553

77%

$57,447



Regular membership dues income for September was well above the average of the last six years, while that for October was slightly below average.  The twelve-month running tally is slightly below the average of the fiscal year totals for the last six years.





VOTES

 

Issue

Move

2nd

Unanimous Approval

Approve Oliver Palmer Senior Keelboat rating.

JB

JG

Yes

Approve Marina Sergeyeva's Senior Project. She had proposed doing animations to illustrate the situations in the racing rules test. This will be a free-standing document (not integrated into the test itself) with the animations.

JB

RA

Yes

Approve Mike Sherrell to lead around-the-pier races for the 2019 Sailing Season. Mike’s responsibilities will be similar to those of a cruising skipper and will be required to keep a list of boats, skippers and crew. There is to be a minimum of one senior per boat with a complete senior kit and radio. All crew must have a whistle and either a strobe or waterproof flashlight on their person. Mike is to a list of emergency contacts, keep visual or radio contact with all racers, and check for return of all.  Race is to be canceled if unsafe weather is forecasted and shall not proceed if wind is forecasted over 25 knots.

JG

DZ

Yes

Senior Project for Mariya Ryazantseva, Senior Study Group 2019 Coordinator.

JB

 

Email vote, 100% Aye

Accept $15k loan from the Treasurer, interest free, for 30 days, so we can pay the bills and payroll while Parks and Rec dillydallies over our $17k reimbursement for windsurf gear, since while they procrastinate we should be getting $6/day interest on it.

PK

 

Email vote, 100% Aye

Motion to close the meeting at 7:17

JG

CB

Yes