All Meeting Minutes
11.15.18 Excomm Meeting minutes
Cal Sailing Club - Executive Committee Minutes
Meeting Date: November 15, 2018
Start Time: 7:07 PM
End Time: 7:19 PM
Location: Berkeley Yacht Club
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
N |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Will Yu |
WY |
N |
|
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Matt Hess |
MH |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
|
Treasurer |
Peter Kuhn |
PK |
N |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS (see 11/15 GMM minutes)
Treasurer’s Report (11/4/18)
As of 11/4/18 we have $10,605 in the bank, up $1,725 from last report 9/23/18. The bank balance includes a $15,000 member loan.
The State is late paying us $17,000 for the 15 novice windsurf boards that we’ve already paid for and that DBW has already approved for reimbursement. We should collect at least $300 in penalty charges for the late payment. There’s also $2,690 more in DBW grant money to reimburse us for money we’ve already spent on a deposit for keelboat sails.
|
Income 9/24 - 11/4/18 |
|
|
Regular memberships |
$13,781 |
|
Donations, credit card rewards |
$970 |
|
Member Loan |
$15,000 |
|
UC workstudy reimbursement |
$1,899 |
|
Total Income |
$31,650 |
|
Spending 9/24 - 11/4/18 |
|
|
Dinghies--Venture mast, Quest centerboard, JY15 mast and boom, mast partner, rudder pin, tiller, shackles, tiller, plate, blocks shackles cleats tiller extension, Duralac, paddles, tiller clips, fasteners, blocks, brushes, caulk, wedges, risers, shock cord, anchors, fiberglass repair supplies |
$5,865 |
|
Dayleaders: Sept and Oct payrolls,taxes, payroll processing, dayleader shoes |
$9,608 |
|
Windsurf-- spray paint, gas for 2nd vice, epoxy, coveralls, screws, mix sticks, 5 minute epoxy, epoxy hardener, tiller clip, fiberglass repair supplies |
$405 |
|
Clubhouse and Yard--windsurf board rack and sanding room supplies, concrete, non-slip tape, acetone, flagging tape, gloves, masks, tape, hooks, socket adapter, DSL service for clubhouse computer, sealant, scissors, sink strainers, hoist control, propane, propane water heater for showers, portapotty service, mural paint and varnish, yellow jacket traps, trash enclosure City lock |
$1,532 |
|
Insurance--workers comp final audit for last year and deposit premium for this year |
$1,820 |
|
Activities--1st aid class, room rental, less 14 x $10 fees to non-DL participants, food for Open House 10/14/18, propane, ice, food for Dinghy Games 9/30, BYC janitorial fee for 11/15 GMM, snack for clubhouse, coffee, paper towels, milk, food for Thurs nite racing dinners |
$2,689 |
|
Keelboats--deposit payment for Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs, hull cleaning, line, hose clamps, lighter, color tape, cleat guide and strap |
$3,246 |
|
City of Berkeley--rent on clubhouse and yard space (previously paid) |
$0 |
|
Taxes: DMV registration fees re-register Q1 & Q2, replace Laser stickers |
$149 |
|
Safety Equipment: foul weather bib pants and jackets, cable ties, postage send propeller guard for repair |
$3,683 |
|
Credit card processing charges |
$394 |
|
Rescue skiffs--gear oil, Honda 2 hp parts, prop, anodes, fuel tank cap, 33.2 gal gas for skiff |
$371 |
|
Tools--hole saw, earmuffs, air hose, hex keys, velcro, rope cutter blades, sparkplug wrenches |
$146 |
|
Communications--hat for excommie |
$15 |
|
Total Spending |
$29,925 |
The budget is in good shape overall. The figures below include all the budget changes passed by Excomm, but do not include the member loan in income. Considering the expected income from DBW reimbursements for items we’ve already purchased, income and spending are very close to each other. The expected membership income does not include the dues increase passed in May, to take effect at the start of 2019. I project that would increase income by $7,000, if actual income only increases by 70% of the theoretical increase calculated from Jan – April 2017 membership sales numbers and the increase in dues for each membership type.
|
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 11/4/18 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 11/4/18 (51% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$117,761 |
69% |
$52,239 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$20,310 |
51% |
$19,690 |
|
|
UC Work-Study Reimbursement |
$8,000 |
$4,954 |
62% |
$3,046 |
||
|
Donations, surplus sales, interest, etc. |
$8,574 |
$9,868 |
($1,294) |
|||
|
Total Income |
$226,574 |
$40,000 |
$152,892 |
67% |
$73,682 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$12,427 |
73% |
$4,573 |
||
|
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$49,362 |
95% |
$2,638 |
|
|
Windsurfing |
$45,000 |
$17,000 |
$41,757 |
93% |
$3,244 |
|
|
Keelboats |
$20,000 |
$2,690 |
$8,917 |
45% |
$11,083 |
|
|
Dayleaders |
$48,000 |
$36,707 |
76% |
$11,293 |
||
|
Clubhouse and Yard |
$15,000 |
$9,964 |
66% |
$5,036 |
||
|
General Overhead |
$55,000 |
$35,419 |
64% |
$19,581 |
||
|
Total Spending |
$252,000 |
$40,000 |
$194,553 |
77% |
$57,447 |
|
Regular membership dues income for September was well above the average of the last six years, while that for October was slightly below average. The twelve-month running tally is slightly below the average of the fiscal year totals for the last six years.
VOTES
|
Issue |
Move |
2nd |
Unanimous Approval |
|
Approve Oliver Palmer Senior Keelboat rating. |
JB |
JG |
Yes |
|
Approve Marina Sergeyeva's Senior Project. She had proposed doing animations to illustrate the situations in the racing rules test. This will be a free-standing document (not integrated into the test itself) with the animations. |
JB |
RA |
Yes |
|
Approve Mike Sherrell to lead around-the-pier races for the 2019 Sailing Season. Mike’s responsibilities will be similar to those of a cruising skipper and will be required to keep a list of boats, skippers and crew. There is to be a minimum of one senior per boat with a complete senior kit and radio. All crew must have a whistle and either a strobe or waterproof flashlight on their person. Mike is to a list of emergency contacts, keep visual or radio contact with all racers, and check for return of all. Race is to be canceled if unsafe weather is forecasted and shall not proceed if wind is forecasted over 25 knots. |
JG |
DZ |
Yes |
|
Senior Project for Mariya Ryazantseva, Senior Study Group 2019 Coordinator. |
JB |
Email vote, 100% Aye |
|
|
Accept $15k loan from the Treasurer, interest free, for 30 days, so we can pay the bills and payroll while Parks and Rec dillydallies over our $17k reimbursement for windsurf gear, since while they procrastinate we should be getting $6/day interest on it. |
PK |
Email vote, 100% Aye |
|
|
Motion to close the meeting at 7:17 |
JG |
CB |
Yes |