2019 Minutes
Dec 15, 2019 - Excomm Meeting
Meeting Date: Dec 15, 2019
Start Time: 5:10 PM
End Time: 5:45 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Memo Gunay |
MG |
N |
Second Vice Commodore (co) |
Sofien Sahiri |
SS |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Jennifer Johnson |
JJ |
N |
Port Captain (co) |
Kevin Cocoran |
KC |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
The excomm members present discussed the status of the Bay Trail Project.
SL--Treasurer’s Report
As of 12/15/19 we have $10,645 in cash, down $1,216 from last report 12/1/19. Big thanks to Sheldon for paying for a ton of stuff, including Donald’s haulout back in May, and for assembling a thick stack of receipts. We’ve paid the last month’s rent of our 5 year license agreement with the City, and will go onto holdover until the new agreement is created. Sofien ordered 6 more novice windsurf boards and DBW has a reimbursement request for them. James ordered 8 more Quest mains and their reimbursement request will go in when they’re paid for, too. DBW has extended our time to complete the purchases until 6/1/2020, and they’re reviewing a request to buy 2 new JY15’s to replace our 2 worst JY’s instead of one Venture (to add to our 4 Ventures) with this year’s grant money.
Income 12/2 -12/15/19 |
|
Regular memberships |
$2,947 |
UC workstudy reimbursement |
$753 |
Total Income |
$3,700 |
Spending 12/2 -12/15/19 |
|
Dinghies--line, filler, caulk, hatch, eyebolt, nut, washer, resin, weld repair stirrups hangers |
$420 |
Dayleaders: payroll taxes |
$690 |
Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, shellac |
$77 |
Activities--lights etc for 2018 and 2019 Lighted Boat Parades, food for Thurs nite racing 10/17/19, snax, pavers |
$142 |
Keelboats--Haulout Commander Donald at KKMI in May, supplies for keelboat projects and J dock |
$2,410 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Credit card processing charges |
$70 |
Tools--sander, screwdriver, hitch pins |
$70 |
Shipping--return hatch seal and adhesive |
$25 |
Total Spending |
$4,916 |
The budget remains in good shape overall. The $3k increase to the keelboat budget isn’t included in the numbers below. Dinghy budget will need an increase if DBW approves the request for 2 JY15’s. So far no progress on getting cheaper insurance, but the broker is still at bat.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/15/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 12/15/19 (62% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$144,076 |
74% |
$51,924 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$10,023 |
50% |
$9,977 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$3,392 |
85% |
$608 |
|
Total Income |
$260,000 |
$40,000 |
$170,113 |
65% |
$89,887 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$12,117 |
81% |
$2,883 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$31,018 |
59% |
$21,982 |
|
Windsurfing |
$44,000 |
$18,000 |
$20,709 |
47% |
$23,291 |
|
Keelboats |
$17,000 |
|
$18,845 |
111% |
($1,845) |
|
Dayleaders |
$59,000 |
|
$48,335 |
82% |
$10,665 |
|
Clubhouse and Yard |
$16,000 |
|
$7,971 |
50% |
$8,029 |
|
General Overhead |
$56,000 |
|
$53,566 |
96% |
$2,434 |
|
Total Spending |
$260,000 |
$40,000 |
$180,444 |
69% |
$79,556 |
We did not have a quorum so nothing official happened. Here is confirmation of all the recent unanimous votes on Slack.
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Lifetime memberships to Will Yu |
JB |
CB |
100% on Slack |
Approve Jennifer Johnson as co-rear commodore |
SS |
MG |
100% on Slack |
Approve Open House and Fast Track dates for 2020 |
JB |
CB |
100% on Slack |
Increase keelboating budget by $3,000, mostly to reimburse Sheldon for old expenses |
PK |
RA |
100% on Slack |
Approve George Michelogiannakis senior project, Keelboat lesson automated system |
JB |
MG |
100% on Slack |
Approve cruising skipper rating for Elyakim Rinat |
CB |
RA |
100% on Slack |
Approve cruising skipper rating for Jack Chen |
CB |
JB |
100% on Slack |
Nov 14, 2019 - General Membership Meeting Minutes
Meeting Date: November 14, 2019
Start Time: 8:09 pm
End Time: 9:10 pm
Location: BYC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
Thanks to BYC and thanks to the kitchen staff
Commodores introduction
Joel - I’ve had 3+ years of Excomm fun. It’s been great being on Excomm, the people are delightful and fun to hang out with. It’s an honor to work wit lots of people who do so much. I want to recognize a few others who are stepping down First Vice Dan Z, Rear Commodore Matt Hess, Port Captain Lydia Lopez, and Banquet Chair Stephen Dower.
Mary - we will be giving honorary membership to all those stepping down. I also want to acknowledge all of the Chairs who do so much for the club: Banquet chair Stephen Dower, Cruising chair Allen Champion, Sailing Maintenance chairs, Sheldon & Greg, sailing rating chair, Mark, Saturday morning chair, Birk Huber, Sunday racing chair David F and Sergio R. Thursday racing Nick, windsurfing board repair Sofien, windsurfing locker Cindol, windsurf sail repair chair Mitsu, windsurf rating chair Mike McKinley, Women sailing Caryl, youth ride chair Deepti, membership chair Stefano, safety gear chair Annalise, technology chair Ryan Lucus, conduct chair Ray Dalstrom.
OFFICER REPORTS
Rear commodore(Sailing) Report
I'm a numbers guy, and my report is usually a lot of statistics on number of students, lessons, ratings, etc. comparing this year to last year. I track this stuff because I think it is a good indicator of how our programs are working, and it has highlighted problem areas for us to address. We have a lot to do this evening, so I'll be brief. I won't repeat what I discussed in the August GMM.
- Compared to last year, we are teaching slightly fewer students per day during the week, but significantly more on Saturdays. We had a very large increase in students this Fall, especially on Saturdays.
- Our keelboat program is running smoothly, thanks to having a good Wednesday lessons coordinator.
- We had a lot of good workshops this season, many of which we had done in previous years. We had some very good new ones, and I want to highlight Memo's "You're a Junior, now what?", James' "High Performance Dinghies", and Saul's spinnaker and J80 dock talks. We can always use more, so think about what would be really useful, even if you can't teach it yourself.
- We will have workshops over the winter, including an instructor workshop. If you're a new Junior or even a new Novice, these workshops will help you as an instructor. And you should teach, as you'll learn quite a lot in the process, along with helping other Club members.
- Ratings earned are the best indicator of how well our instruction program is working, and members earned significantly more Novice and Junior ratings this year compared to last year. 8 members earned the Senior rating, and 2 the Cruise rating. This is slightly higher than historical averages per year.
I'll end by thanking all of you who have given your time as instructors. We live or die as a Club based on our sailing instruction, and we own our success to you.
3rd vice
Not a lot to report. Business as usual, thanks to Greg and Sheldon, Uncle Donald has a broken strand on its forestay. J80 is going well, we are working on getting more people signed off. If you are interested in sailing the boat, ask those who are signed off, and we have a J80 Google group to facilitate getting skippers and crew together to go sailing.
2nd vice
Windsurfing membership has reached an all-time high. thanks to everyone who has done outreach and attracted more people to the club. I want to acknowledge the people who taught novice lessons every weekend and all the members who have quietly repaired all of the gear. The foiling program I established with Michael McKinley has been a great addition to the club. and we want to grow that program next year and upgrade the equipment.
1st vice
We purchased an UFO this year it is a foiling boat and a bit challenging to sail and tack. If you want to sail the UFO, it will help to be competent on the lasers first. Contact Dan Z if you want an UFO rigging lesson. In addition we have the Quests, JYs, and Ventures in our teaching fleet and if you want to learn more find someone to take you one the RS500s or the RS800. Ryan and Memo have been doing dinghy repair clinics on Fridays. We just got another JY so we now have 10 and will purchase a new on this year. We plan to decommission and scrap the older damaged boats as they wear out. One of the motivating reasons that Ryan is doing the repair clinics is he plans to lead an all-boat dinghy cruise. Come down and help Ryan on Fridays so he can make it happen. We are working on designing and building new Quest mainsails with better reefing as well as more powerful sails with full battens. If you have any suggestions for boats in the future talk to James or Memo.
Secretary
I represented CSC at the annual Aquatic Directors meeting at the Department of Boating and Waterways in Sacramento. And wrote our grant application for DBW funding for 2020.
Port captain
Not much to report, everything is going great with the amazing Day Leader team. One thing we need to be aware of is in the off-season we don’t have DLs scheduled for Tue and Wed and we are short-handed during Christmas break. Tue/Wed are covered by VDLs and it’s community effort. I need to give a big thank you to all the people who help me out especially Tony S. and Tone T. for all their VDL work. However, we always need more VDL and I will be happy to train you.
Vice commodore
One of the many things Vice Commodores do is coordinate Open Houses. So far this year we have had 8 OH with 1,573 guests. 1182 of them were adults and 391 kids. Open House helps us bring the community to the water and gets us our grants. We have one more OH so come and help out. I want to thank Mary and Ryan A for coordinating Open Houses when I was unavailable. I also want to thank the kitchen staff for tonight and thank Stephen for doing food for our OHs. We are looking for a new banquet chair for next year. A new thing we did this year was several new member parties. These have been a great way to welcome new and potential members to the club, thanks to all the members, musicians, and Mary for the success of these events. We are hoping to keep this as a tradition at the club. Winter on Waterfront is coming up. The Berkeley marina is expanding the festivities to have a festival followed by a boat parade. We are going to have a keelboat at the dock and a dinghy on a trailer and a booth to promoteCSC. If you want to help out, let me know. Joel is generously donated all the Hanukkah boat lights and decorations which won second place last year to anyone who wants to use them for this year’s boat parade. An email will be coming with more info.
Commodore
Joel - I always want to remind everyone, if there is any sort of crime call 911, and report it to the marina. Watch your stuff in the parking lots, don’t leave anything visible in your car. The 50th anniversary of the club is on Sunday May 21st, 50 years from when the club filed its articles of non-profit with the State of CA. 50 years is an amazing number. We can fundraise and have a big celebration, we can do a weekend or a one day celebration. we need someone who can take it on and chair this, we need help. I want to thank Robert O for coastal clean-up and everyone who helped out and also thank Deepti for coordinating all of the wonderful youth ride events.
Mary - we’ve been discussing the Bay Trail Extension. It is a multi-municipality coordinated project that circumnavigates the Bay. It currently stops at the edge of the parking lot and starts again by Adventure playground. We have recently been given info about what they plan to do for the portion of the trail that passes in front of the club, and this plan is disconcerting to us, because it doesn’t look safe or useful. Robert O is collaborating with CSC members and the Marina and City leadership so we can make this a better plan. (It’s below the Treasurer’s report)
Treasurer
Bay Trail Extension committee
Robert Ofsevit - you can see the existing Bay Trail segment to the east and west of our site. The plan is to continue with the same format and size as it passes through the area in front of the club. Imagine this wide path that goes by the fence, right alongside the deck of the club. I have spoken to many of you and there are two major issues: 1) removing the 10 parking spaces in front of CSC and Cal Adventures (these spaces are important for public kayakers, persons with mobility issues, and anyone carrying gear to and from the water or the club) 2) the common sense safety of designing the trail as if we are not there. Obviously there is substantial cross traffic of the boats and windsurfers. Consider someone signing out a boat and walking head-on into traffic while coming and going from the water. On Saturday mornings, there are a lot of people preparing boats for lessons in the area where the trail is going. On busy open house days there are over 200 club members and guests waiting and working in this operational zone. All of these situations have the potential for accidents, especially if more people are encouraged to use this trail. At this point in the development, The Bay Trail planning group is no longer involved and the City has already signed a contract for work to start in December. We are still going to try to change their plans. We are meeting tomorrow with the Marina manager and the city engineer, and will do a walk through with them demonstrating how many people use this space and how they are moving equipment. We are making an effort to amend the plans as best as possible. We will be starting another online discussion group for anyone interested in following, and encourage you to participate by writing letters and being involved. We are going to do what we can to push back.
Voting
There was a quorum of 74 members.
Motions |
Move |
2nd |
Unanimous Approval |
Commodore - Mary Lucus-Flannery |
JG |
JB |
Yes |
Vice Commodore - Christina Polito-Halter |
JG |
MLF |
Yes |
1st Vice - James Clarkson & Memo Gunay |
JG |
David Elias |
Yes |
2nd Vice - Will Yu |
JG |
CPH |
28 votes* |
2nd Vice - Sofien Sahiri |
Robert Miller |
Roberto |
41 votes* |
3rd Vice - Ryan Alder |
JG |
MLF |
Yes |
Rear Commodore - John Bonjiovanni |
JG |
Saul |
Yes |
Port Captain - Brendan Kallaby & Kevin Corcoran |
JG |
CPH |
Yes |
Treasurer - Stella |
JG |
MLF |
Yes |
Secretary - Carolyn Brown |
JG |
MLF |
Yes |
*2nd Vice voting includes 5 abstentions
Meeting adjourned at 9:10 pm
Nov 14 2019 Excomm Meeting minutes
Meeting Date: Nov 14, 2019
Start Time: 7:00 PM
End Time: 7:07 PM
Location: BYC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Officers’ reports are given at the GMM immediately following this Excomm meeting.
SL-- Treasurer’s Report:
As of 11/14/19 we have $13,756 in cash, up $194 from last report 10/13/19.
Income 10/14 - 11/14/19 |
|
Regular memberships |
$9,797 |
Donations (big thanks to all you who’ve signed up with their employers’ volunteer contribution programs!) |
$460 |
Surplus sales: keelboat gear |
$57 |
UC workstudy reimbursement |
$2,289 |
Total Income |
$12,603 |
Spending 10/14 - 11/14/19 |
|
Dinghies--dinghy sail repairs, workparty snax, line, shock cord, kite sock materials, Venture mast gates, dolly tires |
$1,170 |
Dayleaders: wages, taxes, payroll processing, bridge toll for Tony To VDL |
$3,984 |
Windsurf--windsurf board and sail hardware, shipping, gas for second vice, carbon mast extension, |
$1,819 |
Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf cabinet and sail cover supplies, shipping for hoist template, aluminum strip, rubber mallet, plates, mailing tubes and mylar and box to ship hoist template, router |
$1,557 |
Activities--food for 10/20 Open House, rental BYC for 11/14 GMM, camping fees and food for 8/10 Angel I. cruise, snax for clubhouse |
$1,076 |
Keelboats--keelboat sail repairs, hull cleaning, fuel line and tube for keelboat engines, block, hooks, fasteners, hose clamps, rig tape |
$1,166 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: charger cradle for VHF radio |
$23 |
Credit card processing charges |
$297 |
Rescue skiffs--gas, fuse diode, grease, silicone, caster wheel, fasteners, drill bit |
$162 |
Tools--JY socket, sanding discs, sander belts, gloves, hole saw |
$65 |
Communications--postage to return skiff parts, email service, domain name renewal |
$77 |
Total Spending |
$12,409 |
The budget is in good shape overall, and dues income has been very good. We still need to reduce some budgets and increase others, but I don’t yet have all the info needed to propose all the changes. Keelboats budget needs increase, some expenses not yet submitted. General Overhead budget needs an increase, depends if we can get cheaper insurance. Dinghies budget may need increase (and DBW reimbursement may decrease) depending if DBW will reimburse UFO or if we get another dinghy reimbursed this year. Membership income could be increased based on dues collected to date. Clubhouse and Yard, Windsurfing, and Activities may get cuts if needed for solvency.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 11/14/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 11/14/19 (54% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$138,714 |
71% |
$57,286 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$7,725 |
39% |
$12,275 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$2,989 |
75% |
$1,011 |
|
Total Income |
$260,000 |
$40,000 |
$162,051 |
62% |
$97,949 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$10,522 |
70% |
$4,478 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$30,471 |
57% |
$22,529 |
|
Windsurfing |
$44,000 |
$18,000 |
$20,709 |
47% |
$23,291 |
|
Keelboats |
$17,000 |
|
$16,386 |
96% |
$614 |
|
Dayleaders |
$59,000 |
|
$43,963 |
75% |
$15,037 |
|
Clubhouse and Yard |
$16,000 |
|
$7,895 |
49% |
$8,105 |
|
General Overhead |
$56,000 |
|
$49,847 |
89% |
$6,153 |
|
Total Spending |
$260,000 |
$40,000 |
$169,270 |
65% |
$90,730 |
October 13 Excomm meeting
SL--Treasurer’s Report
As of 10/13/19 we have $13,562 in cash, up $3,286 from last report 9/15/19.
Income 9/16 - 10/13/19 |
|
Regular memberships |
$19,042 |
Windsurf locker memberships |
$233 |
Total Income |
$19,275 |
Spending 9/16 - 10/13/19 |
|
Dinghies--cleats, sail repair tape, hiking stick, bumper strip, sling ring, tiller clip, boots, Selden gooseneck fitting |
$614 |
Dayleaders: wages, taxes, payroll processing, dayleader VHF radios, knives |
$6,933 |
Windsurf--gas for second vice, windsurf cabinet and shelf construction supplies, epoxy hardener |
$720 |
Clubhouse and Yard--portapotty service, hoist template for City, asphalt and tamper to fix potholes (thanks Compass), coffee, trash bags, snax, paper towels, lock lubricant, -cable ties, tape, cold and hot cups, spoons, DSL service for clubhouse computer |
$842 |
Insurance--workers compensation |
$1,628 |
Activities--food for 9/15 Open House, Thursday night racing, snax for clubhouse |
$831 |
Keelboats--hull cleaning, J/80 fixup parts, track slides, fasteners, placards, cushions, fast pins, light, twine, wiring connectors, boat hook, block, wire, fenders, tubing, lube spray, grease |
$630 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: use tax on wholesale purchases, DMV fees to register boats |
$1,163 |
Safety Equipment: 1st aid supplies, used wetsuit |
$23 |
Credit card processing charges |
$469 |
Rescue skiffs--85 gallons gasoline, steering and gearshift and throttle cables, fuel line, primer bulb, front caster wheels for trailers |
$721 |
Tools--drill bits, safety glasses, clamps, rotary files |
$110 |
Communications--DBW meeting expenses, email service subscription, windsurf signout books, signs for safety equipment, blog software |
$292 |
Total Spending |
$15,988 |
The budget is in good shape overall, and dues income has been very good. Thanks to Will Yu’s excellent suggestion, we may reduce our insurance cost significantly. However, we may still need to reduce some budgets and increase others.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 10/13/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 10/13/19 (45% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$128,917 |
66% |
$67,083 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$5,436 |
27% |
$14,564 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$2,473 |
62% |
$1,527 |
|
Total Income |
$260,000 |
$40,000 |
$149,448 |
57% |
$110,552 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$9,446 |
63% |
$5,554 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$29,139 |
55% |
$23,861 |
|
Windsurfing |
$44,000 |
$18,000 |
$18,890 |
43% |
$25,110 |
|
Keelboats |
$17,000 |
|
$15,219 |
90% |
$1,781 |
|
Dayleaders |
$59,000 |
|
$39,978 |
68% |
$19,022 |
|
Clubhouse and Yard |
$16,000 |
|
$6,337 |
40% |
$9,663 |
|
General Overhead |
$56,000 |
|
$47,297 |
84% |
$8,703 |
|
Total Spending |
$260,000 |
$40,000 |
$156,861 |
60% |
$103,139 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Lifetime memberships to Josh Leihe, Lydia Lopez, and Joel Gussman |
CPH |
MLF |
Yes |
Adjourn the meeting at 7:07 |
MLF |
CB |
Yes |
Lifetime membership for Stephen Dower |
CPH |
JB |
100% on Slack |
Approve Carol Baumbauer’s senior project, Senior Study Coordinator for 2020 |
JB |
CB |
100% on Slack |
Approve senior skipper rating for Birk Huber |
CB |
CPH |
100% on Slack |
Approve senior skipper rating for Mariya Ryazantseva |
CB |
JB |
100% on Slack |
September 15, 2019 - Excomm Meeting minutes
Meeting Date: September 15, 2019
Start Time: 5:08 PM
End Time: 6:15 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
N |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
N |
OFFICER REPORTS
Vice Commodore (Christina) – Thank you to Ryan Alder for getting CSC listed with Google’s employee volunteer program, which (like other employer volunteer programs) will either match an employee’s contribution to CSC or contribute $10 to CSC for every hour of CSC volunteer work by an employee. Robert Ofsevit suggested that we set out a sandwich sign for the week preceding every Open House to publicize the event, big thanks to him for volunteering to make the sign and set it out and put it away every day for a week preceding the next Open House. Just kidding. But we are going to make more flyers to hand out at the clubhouse. Next year we’ll change our publicity materials to say that Open House signups are 1 to 3 pm. So far this year 1421 people went out on Introductory Sails during our Open Houses, including 216 today, which is great considering that one of our Open Houses had to be cancelled, and another was closed early due to inclement weather. Keelboat lessons on Wed. night are going well, a googledocs signup is in place and we usually have about 7 students showing up, plus we have more teachers now than we had at the start of the season. We’ll be updating the Open House signup to include a photo release for publicity.
Rear Commodore (John) – We’re getting more instructors for Monday and Thursday lessons (thanks to Mark E and Gene G among other stalwarts). So far about 20 people have expressed interest in the 1st Aid class which will cost about $60/person, I’m contacting the instructor, and Ryan Alder is contacting Berkeley Yacht Club for possible free use of a meeting room.
Port Captain (Brenden) - Dayleader assignments are finalized, all have work-study funding. Wednesday will be ½ volunteer dayleader, ½ paid dayleader, and later in the fall Wednesday will be volunteer dayleader only, no paid dayleader. We may incorporate 1st Aid topics into dayleader training in the future, all but one dayleader already have US 1st Aid training (the exception has Israeli 1st Aid training).
Third Vice Commodore (Ryan) – The new J/80 is ready for use, and we are signing off Senior and Cruising Keelboat Skippers to use it—so far Saul Schumsky, James Clarkson, Seamus Vanecko, Dan Zaslavsky, Mark Playsted, and me (Ryan Alder) have been signed off. The trailer that came with the J/80 has been sold. We are finding a good fix for the Commander tillers that became wobbly recently.
Treasurer (Peter, for Stella) - As of 9/15/19 we have $ $10,275 in cash, up $4,429 from last report 8/18/19.
Income 8/18 - 9/15/19 |
|
Regular memberships |
$20,524 |
Donations |
$747 |
Credit card cash back rewards |
$200 |
Surplus sales: trailer |
$120 |
UC work-study reimbursement |
$1,616 |
Total Income |
$23,207 |
Spending 8/18 - 9/15/19 |
|
Dinghies--paddles, cotter rings, bumpers, shock cord, blocks, fuel filter, fast pin, bobble, cam cleat repair kit, dump fee Quest hull, boom ends, non-skid foam material, rivets, cam cleats, acetone, gooseneck fittings, JY tillers, batten material and ends, sail repair tape |
$1,903 |
Dayleaders: wages, taxes, payroll processing |
$7,465 |
Windsurf--gas for second vice, cabinet construction supplies, sanding discs, backing pad, spray paint, alcohol |
$638 |
Clubhouse and Yard--portapotty service, DSL service, hoist pushbutton for City, propane, coffee, safety tread for clubhouse steps, trash bags, sling supplies, shower parts, spray primer, plumbers tape, snax, dish soap, no parking sign, windsurf cabinet materials, spray paint, fasteners |
$1,089 |
Insurance--Directors and Officers (covers all club volunteers against personal lawsuits arising from club activities) |
$1,619 |
Activities--food for 8/18 Open House & General Membership Meeting, youth rides, Advanced Dinghy Seminar sessions May - August, Fast Track dinners, Tuesday night gennaker runs, Thursday night racing; snax for clubhouse, Angel Island cruise dock fees |
$1,911 |
Keelboats--throwable cushion, epoxy resin, pump, brushes, wire connectors, J/80 line cable eyes & swages, fenders, twine, windex, cam cleat, blocks, ball, tiller extension socket, shackles, sail stops, cleats, teak plugs, fasteners, battery box, strap, guide, LED bulb, caulk, deck plates, caulk, jib fairlead car, motor mount, keelboat engine parts |
$1,455 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: streetlight assessment |
$10 |
Safety Equipment: dayleader PFDs, warranty exchange on dayleader VHF radio |
$215 |
Credit card processing charges |
$518 |
Rescue skiffs--fuel tank, inner tubes, skiff trailer repair materials, 116 gallons of gasoline |
$652 |
Tools--angle grinders, backing pad, brushes, knives, dremel tool part, riveter jaws, riveters |
$191 |
Communications--email service subscription |
$100 |
Total Spending |
$18,779 |
The budget is in good shape overall, but individual budgets may need to be decreased or increased to rebalance the budget, unless we get DBW reimbursement for the UFO, and also unless dues income exceeds expectations.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 9/15/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 9/15/19 (38% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$109,642 |
56% |
$86,358 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$5,436 |
27% |
$14,564 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$2,473 |
62% |
$1,527 |
|
Total Income |
$260,000 |
$40,000 |
$130,173 |
50% |
$129,827 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$8,616 |
57% |
$6,384 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$27,804 |
52% |
$25,196 |
|
Windsurfing |
$44,000 |
$18,000 |
$18,170 |
41% |
$25,830 |
|
Keelboats |
$17,000 |
|
$14,589 |
86% |
$2,411 |
|
Dayleaders |
$59,000 |
|
$33,045 |
56% |
$25,955 |
|
Clubhouse and Yard |
$16,000 |
|
$5,495 |
34% |
$10,505 |
|
General Overhead |
$56,000 |
|
$41,769 |
75% |
$14,231 |
|
Total Spending |
$260,000 |
$40,000 |
$140,873 |
54% |
$119,127 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval? |
Confirm approval of following motions already unanimously approved by online vote: 1. Award Dan Zaslavsky lifetime membership for his service to the club 2. Approve Andy Hacket senior dinghy rating 3. Renew privileges for Mike Sherrell to lead around-the-pier races 4. Approve Joel Gussman Cruising skipper rating
|
CPH |
PK |
Yes |
Adjourn the meeting at 6:15 pm |
MLF |
JB |
Yes |
August 18 - General Membership Meeting minutes
Meeting Date: August 18, 2019
Start Time: 6:10 pm
End Time: 6:26 pm
Location: CSC deck
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
Y |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore (Joel) - we met with the waterfront manager and began lease negotiations to come up with a new lease. there won’t be a lot of changes and it will continue what we’ve been doing in the past. We also discussed the Bay Trail extension, there will be a staging area behind the yard and we will have to move some things in the back area. Additionally in the front of the club the buoy box will be moved and the trees will be removed so that the trail can go right along the front of the club. The area will be repaved. The parking spaces out front will be removed. The Keelboat shed will stay where it is, but the trash bins might be moved. We also discussed a 50th anniversary party in March. It will be a big celebration, will need a committee, anyone interested?
Commodore (Mary) - We need more help on the Development and Membership committee. We would like these committees to meaningfully attack some projects. If anyone is interested in chairing these committees, email us and let us know, you get a free membership.
Remember to tell all your friends to join the club. You get 4 volunteer hours for each referral.
Vice Commodore (Christina) - open houses have been going really well. Thanks to everyone who volunteers. We really need the volunteers and we appreciate everyone who comes out. We have giving 1205 (885 adults and 320 kids) rides this year with no capsizes. Good job everyone who has helped. New membership parties are going well. next one is 3-5 next Sunday, August 25th. We encourage everyone to come eat and enjoy good company. Senior rated members, please come and volunteer to assess anyone who is at the party who has some sailing experience.
1st Vice (James) - we are doing well and still trying to focus on repairing the JY fleet, there are still some that need leak testing. If you break something fix it, if you need help fixing something, contact us and we will get you help. Go sailing have fun fix what you break.
3rd Vice (Ryan) - we recently got back to a 6 keelboat fleet after Merrittorious returned from getting a bottom job and rudder replacement. The J80 is in full service and advanced skipper are getting more time on the boat so more people can sign other people off. All of our Commanders have a lot of play in the tiller posts. The posts are old and wearing thin, we are working on keeping them serviceable, but they will eventually all need replacement.
Port Captain (Brenden) - we want to give the Day Leader team a big pat on the back for a solid season of work. Wednesdays are currently entirely Volunteer Day Leader days. Get trained so you can VDL, you get double volunteer hours.
Rear Commodore Sailing (John) - This is a little long and a bit of numbers, but instruction is at the core of what we do, and numbers tell a story. Overall we had a great season, but with a few problems to address.
- Dinghy Lessons – Comparing this year to date to last year to the same date. Saturday lessons are almost identical: 828 student lessons last year versus 818 this year. Monday and Thursday lessons are down this year – about 10% fewer student lessons on Mondays and 19% fewer on Thursdays. There are also fewer instructors on weekdays, oddly 23% fewer on Mondays and 14% fewer on Thursdays.
- Keelboat Lessons – Again comparing this year to date to last year to the same date. Overall, we are doing way better this year, with 40% more student lessons this year. However, we are teaching 65% fewer student lessons on Wednesdays than last year, despite having a lessons coordinator to make sure enough instructors are there. Oliver Palmer started this last year, and Christina Polito Halter is continuing in this role. Her feedback is that student demand is down even though plenty of instructors are available.
- Fast Tracks We held 5 Fast Tracks, all of which were very successful, producing new Novices and Juniors, but overall much better sailors. Coordinating these is a lot of work, so thanks to the coordinators. We have pretty much moved to a co-coordinator system because of the work involved. And thanks to all of the instructors, testers, cooks and others who helped.
- Study Groups. Every couple of years, we take a look at the Senior Study Group curriculum, and we're doing that now. We'll make a few changes in next winter's Senior Study Group that should make it even better.
- Workshops. Some really good workshops this year, including several different rudderless sessions, some really great Women's Workshops, and a new one "So now you're a Junior, what's next?" Also some impromptu workshops on knot. There will be a keelboat MOB workshop this month. We'll have more workshops in the fall.
- Videos. Several new videos, both Senior projects: rudderless sailing (Andy Hacket and Rama Hoetzlein) and a series on capsize recovery (Camille Antinori with help from Joanna Karraker). Will Spargur helped out with drone shots on some of these. Keep them coming. They're great Senior projects and very valuable to the Club.
- A sort of bottom line - ratings awarded so far this year. Comparing it to the same period last year we made 57 Novices (9 more than last year), 73 Juniors (17 more than last year), 4 Seniors (same as last year) and 1 Cruiser (2 fewer than last year)
- My take on this.
- Overall results are good. We are producing Novices and Juniors better than last year, and we are doing as well producing Seniors.
- Saturday dinghy lessons are going well, but we have a problem with weekday lessons that requires some attention. My observation is that we frequently lack instructors, and waiting around for an instructor to show up and teach you is pretty demotivating. For those of you who can come out and teach on weekdays (Novices and Juniors), remember everyone who helped you on the path to your rating, and come give the same help to others. Beginning now, you'll get double work hours for teaching on Mondays and Thursdays.
- Three years ago, we had a strong Wednesday keelboat program, but advanced training (to get to Senior) was broken. Now, it's the opposite. Advanced training is going strong, and we're producing Seniors, but there's reduced interest in the basic program. I don't have a theory, but I will look into it, and I appreciate feedback on it.
- Looking Forward
- Winter Senior Study Group, maybe a Cruise one if there's enough interest. Great Senior Projects coordinating these (talk to me if you're interested).
- Get ready for next season. I like to stay way ahead on this.
- We live or die as a sailing club based on our instruction and our instructors. Thanks to all of you who have taught, and I encourage others who to do so. You’ll learn a lot teaching, and you’ll find a lot of support at the Club for you. I will organize workshops to help you and also work with you one-on-one.
Treasurer (Peter) - Quarterly Report June - August 2019
As of August 1st we had $11,866 in the bank, down $9,109 from 5/1/19. (The next day we were reimbursed $12,622 by the California Parks and Recreation Division of Boating and Waterways for novice windsurf boards and sails we already purchased, and reimbursed members for insurance, windsurf gear, dinghy gear, and keelboat expenses they had paid for).
Income 5/1/19 - 7/31/19 |
|
Regular memberships |
$74,289 |
Donations, credit card cash rewards |
$1,350 |
Windsurf locker memberships |
$1,975 |
UC workstudy reimbursement |
$2,584 |
Total Income |
$80,199 |
Spending 5/1/19 - 7/31/19 |
|
Dinghies--UFO sailboat, Quest mainsail, Venture mast, 4 Quest rudders, tiller extensions, mast track, glue, rivets, welding RS500 centerboard stirrups, bilge pumps, spinnaker repair tape, cotter rings, batten tips, mast base, 2 Laser dollies, sail feeder, Quest rudderblade, polyester resin and hardener, spray paint, cleats, JY rubrail and centerboard hangers, Venture jib halyards, trapeze kit, forestay, quick release pins, plastic strip, JY spreader brackets, JY centerboards, paddles, rivets, caulk, hiking stick clips, fast pins, tethers, hiking sticks, horn, gas and toll for 1st Vice, drain plugs, tiller saddles, aluminum for JY gudgeons and rudderhead plates, sail repairs |
$21,891 |
Dayleader wages and taxes, payroll processing |
$18,524 |
Windsurf--6 boards, 25 sails, board nose protectors, gas for second vice, sanding discs, hooks, stencils, acetone and epoxy, coveralls, sanding disks, dust masks, markers, fiberglass, o-rings, double-sided tape, nozzles for rinse hoses, sail repairs |
$17,532 |
Clubhouse and Yard--DSL cable repair supplies, sanding room project materials, seawall ladder materials, windsurf board rack repair materials, DSL service, garbage service, portapotty service, water filter, snax, spray paint, bolts, MOB bin, shelf, propane, dish soap, trashcans, dump fees, trailer rental, paper towels, milk, veg oil, showerheads, brooms, dustpans, disposable gloves, hoist control pushbuttons, hot cups, cold cups, plates, forks, spoons, bowls, |
$3,210 |
Insurance--change to list of hulls covered by liability insurance |
$109 |
Activities--food for General Membership Meeting 5/19/19 and Open Houses 5/19 6/16 7/21 and Memorial Day party and new member parties and racing dinners and Fast Track dinners and clinics and seminars, snacks and coffee for clubhouse |
$6,039 |
Keelboats--bottom paint and standing rigging and line blocks cleats etc and workparty food for J/80; keelboat engine parts, hull cleaning, epoxy resin, pump, mixsticks, line, twine, graphite powder, wiring supplies, part for broken motor mount, filler, haulout supplies for Merit, battery charger, AC receptacle, warranty, clevis pins and rings, step lights, fender, keelboat cleaning supplies, sanding disc, sandpaper, sail repairs |
$8,019 |
City of Berkeley--rent on clubhouse and yard space |
$2,765 |
Use tax on wholesale purchases, sales tax, DMV registration fees, State charity filing fee, state income tax filing fee |
$3,219 |
Safety Equipment: 24 wetsuits, 35 PFD's, 2 gallons sunscreen, dayleader radio exchange warranty |
$3,389 |
Bank--credit card processing fees |
$1,866 |
Rescue skiffs--182 gallons gas for skiff, parts for skiff engine service, replacement propeller guard and jig for replacement, skiff bilge pump thru hulls, socket, caulk |
$1,587 |
Tools-- drill bits, grommet tool, wrench, wire wheel, trash bags, blow gun, angle grinder, sander backing pads, flap wheel, tap, tap handle, spray paint, propane for torch |
$229 |
Communications--website software and support subscriptions, signout book copying and binding, flyers copying, postage, Iwindsurf subscription for clubhouse |
$772 |
Office Supplies--non-profit Federal return software, label maker, tape, notary fee, checks for Treasurer |
$158 |
Total Spending |
$89,308 |
Committee Chair Reports
Conduct Chair (Ray Dahlstrom) - the general purpose of the Conduct Chair is we believe that everyone who enters our midst should be comfortable. If you are skeptical why we have the position, please talk to Ray or email conduct@cal-sailing.org He’ll answer your questions and concerns about conduct or how things are happening at the club and create a safe place to have conversations for all our members. Please remember that you can leave this place anytime you want, the Day Leader can’t leave, always obey the DL and treat them respectfully.
Meeting adjourned at 6:26
July 28 Excomm Meeting Minutes
Meeting Date: July 28, 2019
Start Time: 6:08 PM
End Time: 7:05 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
N |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore (Mary) - We are changing the date of the new member part from Aug 10 to 25th and we want to invite a couple seniors to attend and to do on-the-water assessment for members who would be interested in junior test. The City has said that they are no longer considering the marina as an RV parking site.
1st Vice (Dan) - We have four new Quest rudders that are made of PRF (only ones in the world) because the stock rudders from RS cracked and failed. We have one new Venture mast in our inventory. No major problems with the fleet.
Port Captain (Brenden) - The semester starts mid-august and there will be more work-study students. Brenden has been helping out with Day Leading on Sat. while the scheduled DL does trainings and also working on Mondays. Things will get easier when the semester starts. Big issue is members not signing out equipment and not signing “time back in” when they are done.
Rear Commodore (John) - Memo did part 1 of his “You’re a Junior, now what” workshop, and taught single-handing between docks. The second part is trapeze skills Wednesday, July 31. We will be doing a review of the Senior Study curriculum next week. We will also discuss the 'no pleasure sailing during lessons' policy.
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve Annalise Hoopes Senior Project to write the Senior Study Guide |
JB |
MLF |
Yes |
Approve Change in Operating Rules O.4. Restriction/Prohibition of Sailing and Windsurfing section O.4.1.b From b) wind <10 knots for N, <30 knots for Jr, J+ To b) wind <10 knots for N, <20 knots for Junior, <25 knots for J+; Use discretion for individual members as prescribed in (d). |
WY |
BK |
Yes (voted on Slack) |
Approve Change in Operating Rules A.5 Membership Dues and Ratings
|
PK |
CPH |
Yes (voted on Slack) |
Adjourn the meeting at 7:05 |
MLF |
JB |
Yes |
July 14 Executive Committee Minutes
Meeting Date: July 14, 2019
Start Time: 6:10 PM
End Time: 6:29 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
N |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore (Mary) - Joel met with Ali Endress, the Berkeley Marina manager, to discuss the lease and other waterfront business. There were no real take-aways, and the discussions are ongoing. The New Members’ parties are well attended, and creating a nice social environment. We have one more this summer and there will definitely be more next year. For future daytime parties we plan to ask a few skippers to come and give intro sails and/or more advanced sails which include rating evaluations. Next summer we plan to have 5 parties (up from 4 this year) some will be midday and some will be in the evening. We talked to Ray, he is on-board to be conduct chair. We will move forward and introduce him to the general membership, let everyone know what “conduct chair” means, and include a conduct chair FAQ on the website. We are still looking for a female co-chair, if anyone has suggestions.
Vice Commodore (Christina) - Emails are currently going out for the upcoming Open House (July 21). Volunteers are already responding. Steven, our banquet chair, is taking care of food. Loni is keeping track of our budget for club events.
1st Vice (James) - We had a dinghy repair clinic with adv dinghy students to get dinghies ready for fast track. Participation in the repair clinic is required for advanced dinghy students who want to be included in the upcoming gennaker lesson. Quest 2 is up and running.
Port Captain - We have a new day leader, Adrienne Coryell, who will cover the Saturday closing shift. Ray and Kevin are back and Heather left. Day Leaders are doing great, Adelaide Cahill got her junior rating and is sailing all the time. We are set for next semester too, when Ray won’t be here. Cooper is continuing to do DL trainings for dinghy rescues.
RC - We finished our 4th Fast Track, and Advanced Dinghy is moving along. Overall instruction is going well, although we have had days mid-week without enough instructors. We can probably improve this with an instructor workshop and working 1-on-1 with people interested in teaching. Wednesday Keelboat lessons are going well thanks to Christina and there has been good response from instructors. There have been several well attended workshops and clinics so far this summer. In August there will be a session to review the senior study group curriculum and timing. We will address questions as to whether we are teaching the right stuff at the right time and how or if the J80 fits into the curriculum.
Treasure - As of 7/14/19 we have $7,583 in cash, down $1,430 from last report 6/30/19. We also have about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant, and about $4k for the Merit haulout, $2.9k credit card payment due end of July, and about $1.4k on Wet Marine account due next month, so we’re holding off on purchases over $250 for now.
Income 7/1 - 7/14/19 |
|
Regular memberships |
$12,462 |
Total Income |
$12,462 |
Spending 7/1 - 7/14/19 |
|
Dinghies--gas and tolls for 1st vice getting Laser parts |
$35 |
Dayleaders: wages, taxes, payroll processing |
$6,291 |
Clubhouse and Yard--wiring supplies, DSL service |
$75 |
Activities--food for 6/16 OH and Fast Tracks and capsize clinic and dinghy games, snax for clubhouse |
$1,474 |
Keelboats-wires and parts for J80, line, cleaning supplies, sandpaper and disc |
$1,860 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year, less credit for rent that City received but didn't record properly |
$739 |
Taxes: sales tax on wholesale purchases 4/1 - 6/30/19, DMV registration fees |
$3,112 |
Credit card processing charges |
$305 |
Total Spending |
$13,892 |
The budget is in good shape, except for no reimbursement from DBW yet.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 7/14/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 7/14/19 (20% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$60,884 |
31% |
$135,116 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$2,584 |
13% |
$17,416 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$527 |
13% |
$3,473 |
|
Total Income |
$260,000 |
$40,000 |
$63,995 |
25% |
$196,005 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$4,861 |
32% |
$10,139 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$18,466 |
35% |
$34,534 |
|
Windsurfing |
$44,000 |
$18,000 |
$15,049 |
34% |
$28,951 |
|
Keelboats |
$17,000 |
|
$6,741 |
40% |
$10,259 |
|
Dayleaders |
$59,000 |
|
$18,250 |
31% |
$40,750 |
|
Clubhouse and Yard |
$16,000 |
|
$2,202 |
14% |
$13,798 |
|
General Overhead |
$56,000 |
|
$16,679 |
30% |
$39,321 |
|
Total Spending |
$260,000 |
$40,000 |
$77,387 |
30% |
$182,613 |
Treasurer’s Report 6/30/19
As of 6/30/19 we have $9,013 in cash, down $2,828 from last report 5/19/19. We also have over $5k in paychecks to cut tomorrow, and about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant.
Income 5/20 - 6/30/19 |
|
Regular memberships |
$38,093 |
Donations |
$58 |
Windsurf locker memberships |
$775 |
Credit card cash back rewards |
$400 |
UC workstudy reimbursement |
$931 |
Total Income |
$40,257 |
Spending 5/20 - 6/30/19 |
|
Dinghies-- RS Quest mainsail, 2 Laser dollies, sail feeder, Quest rudderblade, JY spreader brackets, JY centerboards, bilge pumps, spinnaker repair tape, cotter rings, batten tips, rivets, welding RS500 centerboard stirrups, polyester resin and hardener, spray paint, cleats, JY rubrail and centerboard hanger, Venture jib halyards, quick release pins, plastic strip, disposable gloves, fast pins, paddles, caulk, hiking stick clips, tethers, line, hiking sticks, horn, sail repairs |
$7,239 |
Dayleaders: wages, taxes, payroll processing |
$6,929 |
Windsurf-- 5 windsurf boards, 24 sails, mast tops, board nose protectors, gas for second vice, sanding discs, hooks, stencils, acetone, epoxy, coveralls, dust masks, sail repairs, sail tape |
$15,049 |
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, wire connectors and cable, spray paint, bolts, MOB bin, shelf, propane, dish soap, snax, trashcans, dump fees and trailer rental for yard cleanup, disposable utensils, spring, fasteners, paper towels, milk, veg oil, showerheads, roofing, plywood, brooms, dustpans, gloves |
$1,789 |
Insurance--addition to list of insured hulls |
$109 |
Activities--food for OH and GMM 5/19/19 and Memorial Day BBQ and Fast Tracks and Thurs nite racing and Advanced Dinghy seminars and MOB training, snax for clubhouse |
$2,589 |
Keelboats-bottom paint J/80, blocks and fittings and mast removal supplies and reef points and workparty food for J/80, haulout supplies Merit, epoxy resin, pump, mixsticks, line, twine, graphite powder, wiring supplies, hull cleaning, sail repairs, part for broken motor mount,battery charger, AC receptacle, warranty, clevis pins and rings, step light, fender |
$4,571 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: 35 PFD's, 9 wetsuits, warranty VHF dayleader radio |
$1,608 |
Credit card processing charges |
$946 |
Rescue skiffs--76 gal gas, thru-hulls for skiff bilge pump discharge, socket, caulk, motor service parts |
$431 |
Tools--angle grinder, sander backing pads, grommet tool, wrench, wire wheel, trash bags, blow gun |
$115 |
Communications--website software and support fee, email service subscription, signout book copying and binding, OH signup sheet copying |
$583 |
Office Supplies--labelmaker, tape, notarize SAM.gov letter, checks for Treasurer |
$113 |
Total Spending |
$43,085 |
The budget is in good shape, except for no reimbursement from DBW yet. Spending is ahead of income thanks to preseason purchases, but income has been very strong.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 6/30/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 6/30/19 (16% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$196,000 |
$48,422 |
25% |
$147,578 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
$2,584 |
13% |
$17,416 |
||
Donations, surplus sales, interest, etc. |
$4,000 |
$527 |
13% |
$3,473 |
||
Total Income |
$260,000 |
$40,000 |
$51,533 |
20% |
$208,467 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$3,387 |
23% |
$11,613 |
||
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$18,431 |
35% |
$34,569 |
|
Windsurfing |
$44,000 |
$18,000 |
$15,049 |
34% |
$28,951 |
|
Keelboats |
$17,000 |
$4,882 |
29% |
$12,118 |
||
Dayleaders |
$59,000 |
$11,959 |
20% |
$47,041 |
||
Clubhouse and Yard |
$16,000 |
$2,127 |
13% |
$13,873 |
||
General Overhead |
$56,000 |
$11,048 |
20% |
$44,952 |
||
Total Spending |
$260,000 |
$40,000 |
$63,495 |
24% |
$196,505 |
Regular dues income this month was at the record level set in June 2014.
The excellent income was no doubt due to the email outreach campaigns, the calendar, and the great weather (below).
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve Tobias Senior Project to clean out and organize the board hospital |
DZ |
MLF |
Yes |
Approve Senior Skipper rating for Cooper Butler-Brown |
CB |
CPH |
Yes |
Approve the expenditures in the Treasurer’s Reports |
PK |
JB |
Yes |
Adjourn the meeting at 6:29 |
BK |
MLF |
Yes |
June 16 - Excomm Meeting Minutes
Meeting Date: June 16, 2019
Start Time: 6:03 PM
End Time: 6:20 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
N |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore (Mary) - membership and development committees started the year strong but activity has slowed. We will get in touch with them and see if we can find others to help them. We are still looking for a second conduct chair. And we need to follow up with the various point people on the goals we set at the retreat in February.
3rd Vice - Merrittorious is at the boatyard getting a new bottom job. While she is out of the water we are evaluating the condition of the rudder and planning a cost effective way to fix it.
The J80 is here. The mast is coming down this week so that new rigging can be installed. J80 sign-offs will be done by Saul, James, and Robert.
Technology chair - we have Google groups set up for “sailing-announce” and “sailing-discussion.” Please use the groups to test them, and invite other members to test.
General discussion regarding the frequency of Excomm-meetings. Now that voting is done on Slack we are meeting a lot less. We agree to meet on every-other scheduled meeting time, if we miss a meeting we will meet at the next scheduled time.
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Adjourn the meeting at 6:20 |
CB |
MLF |
Yes |
Molly Morelock Sr Project: Coordinator of Women’s clinics |
MLF |
RA |
100% on Slack |
May 19 GMM minutes
Meeting Date: May 19, 2019
Start Time: 6:05 pm
End Time: 6:35 pm
Location: CSC yard
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - Mary Lucus-Flannery will be joining me as co-commodore since I will be busy with my new baby. We have a meeting with the Marina next week to work out the lease negotiations. I attended a Berkeley City Council meeting to raise visibility for the marina and encourage more resource to put toward here, including security. If you are a Berkeley resident and would like to see the marina improved, you may want to consider voicing your opinions to City Council so that the marina is not drowned out as an issue. There was another City Council meeting last week where the City approved a big contract for a consultant to do a study and create a development plan. DBW canceled the Spring meeting so we will need to have a representative attend the Fall meeting in SoCal. If anyone is interested please let me know. Any issues with crime, call 911, it helps the whole marina to keep track of crime statistics and gets the marina more resources.
Vice Commodore - Do you remember when you first joined the club and you didn't really know anyone yet and you weren't sure what to do? Most of us had a mentor or valuable teacher who helped us learn the ropes and to feel welcome. This summer we are trying something new. We will have a series of monthly events to focus on new members and potential new members. We need your help to keep membership strong and thriving. Please come and chat up the new members and help them get connected. Think of the people who always ask you questions about the club. Invite them to the event. The first one was on Friday and was a success despite the weather. We also give volunteer hours for members who refer new members, if you have friends who are joining, remember to tell them to check the referred by box so that you get your hours. If you want to help with New Member events, contact the, Lon or Christina.
Remaining dates are Saturday, June 15, July 14 (Sunday after racing) and Saturday, August 10. Encourage people to send new members or potential members.
1st Vice - Josh Leihe will be stepping down, Dan Zaslavsky and James Clarkson will stay on as First Vice. We have a new boat, the UFO, it’s a mini foiling catamaran. It’s a junior rated boat, you have to sail the Laser and get a rigging tutorial from Dan or James. We developed a new furling systems on some Quests, which helps the jibs furl better. We have more yard space and Dan made a yard chart which shows how to organize the boats. This allows us to have extra room in the yard and makes it easier to park the motorboats. We have had a number of repair clinics to get ready for the sailing season. Ryan is planning to take all the boats to Treasure Island soon, and wants all the boats to be “green” in the log, so check the boat you are signing out and do some repairs. If you want volunteer hours come join the ongoing series of clinics for to make the JYs leak-free, we’ve made progress, but half the boats still need more work.
3rd Vice - big news we have added a J80 to our fleet. This keelboat has an asymmetric spinnaker and is currently at KKMI getting a bottom job, a few things fixed, and rig tuning. It will be at the dock in a few weeks, there will be a special sign off for it. Donald just had a bottom job and is back at the dock, then Meritorious will go get her rudder fixed and be back in service.
Rear Commodore -
- Dinghy Lessons – We saw a drop in students (and members) last Fall, and we are still experiencing the effects, although we are doing better as we get into the season. Looking at all of 2019, we are teaching 20% fewer students than the same period last year on Saturdays, and about 32% fewer overall. In other words, weekdays have dropped off much more than Saturdays. Much more encouraging are the numbers for March and April. Compared to the same period in 2018, we are teaching 29% more students on Saturdays and about the same overall. We have lots of instructors showing up on teaching days.
- Keelboat Lessons – Christina Polito Halter has taken over as lessons coordinator and is doing a fantastic job. We are seeing student interest ramping up as the daylight and wind increases. We took a big hit in 2018 because of the work on Portugal Princess, but we're doing much better this year already. This year so far, we're teaching 19% more students than in the same period last year. Thanks to last year's Seniors who are teaching now.• Study Groups. We ran both Senior and Cruise study groups with good participation in both. Mariya Ryazantseva coordinated the Senior group and Elyakim Renat the Cruise Group. Lots of Seniors and Cruisers taught sessions or led practical sessions.
- Workshops. We're early in the season, but we had a fantastic rudderless workshop by Rama Hoetzlein and Andy Hacket, who also produced an incredibly detailed practical manual on the subject and a video (now on the website).
- Ratings awarded so far this year (and it's really early in the season)
- 20 Novices
- 17 Juniors
- 4 Seniors and 1 Cruise
This is about the number of Novices and Juniors for the same period in 2018, but there were no Seniors or Cruises awarded then.
- Looking Forward – we are way ahead:
- We have 5 Fast Tracks planned, and we have coordinators and co-coordinators for all of them
- Advanced Dinghy has started, coordinated by Tony Shermoen, who had a complete schedule of lessons and instructors weeks before it started.
- There will be workshops
- Memo Gunay - "So now you're a Junior, what's next?"
- Womens' workshops
- Instructor workshops
- More
We live or die as a sailing club based on our instruction and our instructors. Thanks to all of you who have taught, and I encourage others who to do so. You’ll learn a lot teaching, and you’ll find a lot of support at the Club for you.
Port Captain - we have a really good team of Day Leaders throughout the spring. However a lot are going away for the summer so we need more VDLs. It’s a great way to get your volunteer hours, you get 10 hours (equal to a free membership) for one DL shift. Talk to Brenden if you are interested. Most people are hesitant to VDL because they are afraid of doing rescues, so we will be doing a lot of training to make everyone comfortable with the process. It is extensive training but you will learn a lot about the club and meet a lot of people.
Secretary - the clubhouse AED has new pads and has been tested and in working order.
Treasurer - Annual Statement of Financial Condition May 1 2019
As of May 1st we had $20,975 in the bank, and our property was worth $498,894 (depreciated book value). Cash was down $16,290 from 5/1/18, property was up $17,907. This statement was prepared without audit from the club’s books.
Income 5/1/18 - 4/30/19 |
|
Regular memberships |
$165,858 |
DBW grant--reimbursement KFAPP haulout remainder from last year, 2 RS Quests, 15 windsurf boards, 6 keelboat sails |
$40,592 |
Donations, surplus equipment sales, credit card cash rewards |
$18,536 |
Windsurf locker memberships |
$13,516 |
UC workstudy reimbursement |
$12,787 |
Total Income |
$251,289 |
Spending 5/1/18 - 4/30/19 |
|
Dinghies--2 RS Quest dinghy sailboats, 22 sails, JY masts, Venture mast, Quest centerboard, trapeze harnesses, gudgeons, fast pins, line, hose, blocks, barb, coupler, sanding discs, sandpaper, fasteners, shackles, shroud adjusters, drain plugs, bubble solution, disposable gloves, clevis pins, case, tool, 1st aid kit, dry bag, pin, shackles, stay adjuster, compass, paddles, U adapter, tiller clips, carabiners, twine, cotter rings, O ring, stainless angle, dolly tires and tubes, food for dinghy workparties, numbers, plastic tips, springs, cleats, eye snaps, tiller extensions and universals, hiking straps, epoxy resin and hardener and filler, Quest tiller stock aluminum tubes, cutoff wheels, oil, credit for Q1 disposal, Quest rudders, Venture forestay, Quest trapeze kits, anchor bags, sail repair tape, JY15 boom, mast partner, rudder pin, tiller, plate, Duralac, shock cord, anchors and chain, forestay levers, centerboard stirrups, CF numbers, bow rollers, inspection ports, grip tape dinghy tiller, dolly bracket, boom bails, RS800 port O rings, sail repairs, grommets, sail patches, reefpoints |
$47,656 |
Dayleader wages and taxes, dayleader shoes, boatercard fees, food for dayleader meetings |
$52,796 |
Windsurf--35 boards, 28 sails, foils, masts, mast extensions, power box, board nose protectors, fins, carbon fiber, repair tape, line, collars, washers, redeck, disposable gloves, fiberglassing supplies, solder iron, sandpaper, spray paint, coverall, cord, gas for 2nd vice, sail cams, coffee creamer, spray paint, sail repairs, sail repair tape, sewing needles |
$56,534 |
Clubhouse and Yard--supplies for windsurf sail and board rack and dinghy container shelving improvements, DSL service for clubhouse computer, portapotty service, garbage service, tables, trashbags, painting supplies, coveralls, tape, power tap, propane, coffee, creamer, padlock, fasteners, sandpaper, caulk, glue, rubber spray, toilet seat, cat food, hooks, calipers, ping pong balls, snax, dish soap, bandaids, dump fees, signs, lattice, roofing, disposable eating utensils, cord, paper towels, spray paint, weedwhacker parts, blower, hose valves, foam, gluesticks, sprayers, yard pavement sealant, wetsuit cement, hot water spray valves, brooms, pliers, glue, thermometer, envelopes, lighters, sharpies, pens, BBQ parts, cement, non-slip tape for steps, flagging tape, gloves, masks, tape, hooks, socket adapter, scissors, sink strainers, propane water heater and head for outdoor shower, mural paint, yellow jacket traps, cuisinart, lighters, knives, benzointment, clubhouse VHF radio antenna replacement supplies, umbrella, trailer lightbulbs, USB cable, drain plugs, hot chocolate, tape measure, rubber strip, screws, wire brush, jig saw blades, contact cement, whiteboard webcam, white board markers |
$17,167 |
Insurance--general and marine liability insurance 4/14/19 - 4/14/20, directors and officers insurance, workers comp deposit and premiums |
$11,604 |
Activities--First Aid Training, food for Open Houses and General Membership Meetings and parties and retreat and workparties and lesson BBQ's and Fast Track dinners seminars clinics and racing dinners, lesson snax, cruise dock fees, room rental for Sr Skipper Study Group and 1st Aid class |
$17,762 |
Keelboats--remainder of yard bill for refurbishing KFAPP (Known Formerly As Portugal Princess), keelboat trailer (J/80 acquisition), Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs, painting and fiberglassing supplies, filler, sandpaper, caulk, extension cords, letters, hull cleaning, fender, winch handles and repair supplies, fuel tank caps, line, fasteners, battery charger, electrical connectors, CSC hoodies for PP haulout workers, navigation lights, bulb, tiller covers, sail lube, blocks, bow chock, straps, shackle lanyard, circuit breaker, speakers, hose clamps, lighter, color tape, cleat guide and strap, supplies for shelf, battery and clips, sail repairs |
$18,630 |
City of Berkeley--rent on clubhouse and yard space |
$11,769 |
Use tax on wholesale purchases, sales tax, DMV registration, corporate statement filing fee, state income tax filing fee, Berkeley business license, property taxes on boats and yard space possessory interest and streetlight assessment |
$12,954 |
Safety Equipment: loaner wetsuits foul weather gear personal flotation devices (PFD's), sunscreen, dayleader booties, VHF radios and warranties, shackles, knife, line, charger cradle for VHF radio, cable ties, propeller guard repair, binoculars, gloves respirator goggles, 1st aid supplies boxes, snax, AED pads, dock fees |
$7,501 |
Bank--credit card processing, bank fees |
$4,898 |
Rescue skiffs--500 gallons gas, skiff and trailer parts, propeller guard and repairs, propellers, tow lines, steering cables and gearboxes, hoisting slings, drain plugs, fuel lines and filter cartridges, thru hull for bilge pump discharge, carabiners, engine service parts and supplies, keyswitch, oil |
$5,089 |
Tools-- table saw, sander, discs, cordless vac, tape measure, blades, dremel kit, extension cords, rivet nut tools, sander pad, scissors, pliers, clamps, torches, screwdrivers, caulk, sponges, sanding belts, markers, air compressor repair parts, drill bit set, pincers, chisels, hose clamps, sawzall parts, sparkplug wrenches, tape, putty knife, saw, wrapper, joint knife, dremel tool set, hack saw, tap die set, screwdriver, hacksaw blades, extension bar, oil, sparkplug socket, hose fitting, sockets, fasteners, table saw blade, angle grinder, sanding discs, hinges, rotary files, tap, die, handles, hot knife (rope cutter) tips, hole saw, earmuffs, air hose, hex keys, velcro, paint sprayer, jigsaw blades, pray paint, drill bits, |
$1,927 |
Communications--website software licenses and subscriptions and fees, iWindsurf subscription for clubhouse computer, USSailing dues (required for insurance), postage for check for UFO, CSC hats and hoodies for excomm, signout books from copy shop |
$1,170 |
Office Supplies--ink cartridge for Treasurer, markers, tax return software |
$122 |
Total Spending |
$267,579 |
Budget for Next Fiscal Year
Excomm adopted the following budget for the 5/1/2019 – 4/30/2020 fiscal year. It is based on expected increased dues receipts (dues were raised 1/1/2019), increased dayleader wages (higher minimum wage started 10/1/2018), and grant funding from the Division of Boating and Waterways (DBW) for dinghy and windsurf purchases.
Adopted Budget for 5/1/19 – 4/30/20 |
DBW included |
|
Expected Income |
||
Memberships (Regular and windsurf locker) |
$196,000 |
|
DBW reimbursement |
$40,000 |
$40,000 |
UC Work-Study Reimbursement |
$20,000 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
Total Income |
$260,000 |
$40,000 |
Authorized Spending |
Club activities |
$15,000 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
Windsurfing |
$44,000 |
$18,000 |
Keelboats |
$17,000 |
|
Dayleaders |
$59,000 |
|
Clubhouse and Yard |
$16,000 |
|
General Overhead |
$56,000 |
|
Total Spending |
$260,000 |
$40,000 |
Committee Chair Reports
Development Comm. - We have a new development committee. They are working on identifying additional sources of income for supporting larger (infrastructure) projects at the club. If you are interested in Development contact Darannee Petsod is the chair. She has an amazing background in development and the committee is off to a strong start, having met twice, and there is a lot of energy among members. They have identified two goals so far: tapping the OH as an opportunity to cultivate new members and working. Daranee is hoping that someone else is willing to step up and chair the meetings.
Membership Comm. -The membership committee has sent reminder emails to (ex)members who hadn't renewed in the last few years, this brought back a significant number of members to the club. The membership committee is reviving the multi-part email campaign sent to emails collected at Open Houses. And the committee is working with the VCs to coordinate and promote the New Member parties. If you want to help with Membership, contact Alyssa or Stefano. Special thanks to Alyssa for sending out emails to expired members and Sebastian who prepared the graphic for a banner to put on our fence. Working with Curt to get it printed.
Unfortunately, with his work situation, Stefano is looking for a replacement to chair the committee.
Youth Ride Chair - Deepti could not make it but wanted to thank a bunch of people - John Bongiovanni for generally helping out with all the youth events, Bill Gavelis who volunteers for almost every one of them, Christina Polito Halter and David Elias for organizing a couple of the youth events this year and everyone else who shows up.
Safety / Apparel Chair - The club has new safety apparel, Analise inventoried, ordered, and tagged many new wetsuits, PFDs, and foul weather gear. So we can all look great and be safer on the water. If you are interested in helping with Safety Gear, contact Analise.
Conduct Chair - our conduct chair is currently hiking the CDT and we are looking for a temporary replacement.
Trash Chair - Dan did an amazing job. Cleaning up the boat yard, boats and equipment are organized and more accessible than ever, the surrounding areas are no longer full of junk, the result is much more inviting and professional looking, which helps members use and care for club gear. We are looking at getting the yard resurfaced, if anyone knows a good way to do this, contact Dan. He has put in a ton of time.
Meeting adjourned at 6:35
May 19 Excomm Meeting
Meeting Date: May 19, 2019
Start Time: 5:28 PM
End Time: 5:35 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
N |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Treasurer’s Report - As of 5/19/19 we have $11,841 in cash, up $886 from last report 5/5/19. Income remains good despite rain, and hopefully DBW’s last minute requirements for registering with the Feds will be met without further delays so we can be reimbursed for the grant purchases we’ve already made. Non-profit and charity tax returns have been filed and posted on the website and Guidestar.
Income 5/6 - 5/19/19 |
|
Regular memberships |
$5,078 |
Donations |
$69 |
Windsurf locker memberships |
$400 |
UC workstudy reimbursement |
$783 |
Total Income |
$6,330 |
Spending 5/6 - 5/19/19 |
|
Dayleaders: wages, taxes, payroll processing |
$1,131 |
Clubhouse and Yard--supplies for making seawall ladder and repairing DSL line and building sanding room, DSL service, water filter, snax |
$338 |
Activities--food for Fast Track and Thurs nite racing |
$798 |
Keelboats-hull cleaning, sail repair |
$311 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: DMV reg fees, state income tax and charities registry filing fees |
$107 |
Safety Equipment: wetsuits, postage to send old failed wetsuits for repair |
$1,592 |
Credit card processing charges-- |
$130 |
Tools--drill bits set, drill bit |
$25 |
Total Spending |
$5,444 |
The budget remains infantile, keep working on feeding and changing the baby.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/19/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 5/19/19 (5% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$196,000 |
$9,554 |
5% |
$186,446 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
$1,653 |
8% |
$18,347 |
||
Donations, surplus sales, interest, etc. |
$4,000 |
$69 |
2% |
$3,931 |
||
Total Income |
$260,000 |
$40,000 |
$11,276 |
4% |
$248,724 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$798 |
5% |
$14,202 |
||
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$10,761 |
20% |
$42,239 |
|
Windsurfing |
$44,000 |
$18,000 |
$0 |
0% |
$44,000 |
|
Keelboats |
$17,000 |
$311 |
2% |
$16,689 |
||
Dayleaders |
$59,000 |
$5,029 |
9% |
$53,971 |
||
Clubhouse and Yard |
$16,000 |
$338 |
2% |
$15,662 |
||
General Overhead |
$56,000 |
$3,971 |
7% |
$52,029 |
||
Total Spending |
$260,000 |
$40,000 |
$20,410 |
8% |
$239,590 |
Treasurer’s Report 5/5/19
As of 5/5/19 we have $10,955 in cash, up $5,577 from last report 4/7/19. The Treasurer is owed $13,290 for paying the insurance, to be repaid when the coffers reinflate. The credit card payment due 5/27 is $8,886 for items including a windsurf board, a buncha PFD’s and wetsuits, dump fees, a Laser dolly, Quest mainsail and rudderblade, and JY rubrail and centerboard hangers.
Income 4/7 - 5/5/19 |
|
Regular memberships |
$23,959 |
Donations, refund on 1994 slip deposit, surplus wetsuit sale |
$5,423 |
Windsurf locker memberships |
$2,000 |
UC workstudy reimbursement |
$2,575 |
Total Income |
$33,957 |
Spending 4/7 - 5/5/19 |
|
Dinghies--UFO sailboat, horn cleat, clevis pins, tiller extensions, mast track, glue, sail repairs |
$11,163 |
Dayleaders: wages, taxes, payroll processing |
$4,459 |
Windsurf--7 RRD novice boards (180, two145, two 155, two 158), 2 mast bottoms, gas for second vice |
$8,516 |
Clubhouse and Yard--garbage service, DSL service, webcam for whiteboard, switch, whiteboard markers, garbage bags, fasteners, fuel line fittings, hot chocolate |
$1,097 |
Activities--pizza for Thurs nite racing, coffee filters, snax, power supply |
$327 |
Keelboats--engine part |
$27 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: use tax and sales tax, DMV reg fees |
$853 |
Safety Equipment: AED pads, dock fees, 1st aid supplies boxes, snax |
$209 |
Credit card processing charges-- |
$590 |
Rescue skiffs--5.1 gal gas |
$20 |
Tools--drill bits |
$56 |
Communications--postage |
$4 |
Office Supplies--tax return software |
$45 |
Total Spending |
$28,380 |
The budget is only five days old, it’s not quite as cute as a newborn.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/5/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 5/5/19 (1% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$196,000 |
$4,076 |
2% |
$191,924 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
$870 |
4% |
$19,130 |
||
Donations, surplus sales, interest, etc. |
$4,000 |
$0 |
0% |
$4,000 |
||
Total Income |
$260,000 |
$40,000 |
$4,946 |
2% |
$255,054 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$0 |
0% |
$15,000 |
||
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$10,761 |
20% |
$42,239 |
|
Windsurfing |
$44,000 |
$18,000 |
$0 |
0% |
$44,000 |
|
Keelboats |
$17,000 |
$0 |
0% |
$17,000 |
||
Dayleaders |
$59,000 |
$3,899 |
7% |
$55,101 |
||
Clubhouse and Yard |
$16,000 |
$0 |
0% |
$16,000 |
||
General Overhead |
$56,000 |
$307 |
1% |
$55,693 |
||
Total Spending |
$260,000 |
$40,000 |
$14,967 |
6% |
$245,033 |
Regular dues income last month set a record compared to previous Aprils. This is prolly due to the emails to recently expired members, plus the dues hike, and especially plus the great weather.
The weather scored a little higher than this year last month:
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Carolyn Brown for Cruise Dinghy Skipper |
JB |
JC |
Yes |
Tim Quick senior rating Excomm approval |
JC |
PK |
Yes |
Memo Gunay senior rating Excomm approval |
DZ |
CB |
Yes |
Approve - expenditures in the Treasurer’s reports of May 5, 2019 and May 19, 2019 |
PK |
CB |
Yes |
Adjourn the meeting at 5:35 |
PK |
CB |
Yes |
Senior Projects for Fast Track Co-coordinators: Memo Gunay, Heather Breaux, Mark Elgood, Frances Moore. |
JB |
RA |
100% on Slack |
OR revisions to clarify the one-time volunteer requirement for JR rating |
JB |
RA |
100% on Slack |
4-7-19 ExComm Meeting Minutes
Meeting Date: April 7, 2019
Start Time: 6:00 PM
End Time: 6:09 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
N |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
Rear Commodore (co) |
Matt Hess |
MH |
Y |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
First Vice (James) - Another Quest hull failed, we have contacted the manufacturer for replacement.
Third Vice - we cut the check for a new keelboat. We’ll make an announcement when the boat is officially ours.
Treasurer’s Report - As of 4/7/19 we have $5,377 in cash, down $10,229 from last report 3/24/19. Membership dues income has been strong, and we’ve paid for almost all of our expenses for the fiscal year. We do have some large reimbursements to pay out of next fiscal year’s budgets. We owe Dan Z $9.5k for the UFO he bought, and $13.3k is due 4/14 for the liability insurance and $8.4k is due 4/27 for the credit card to pay for the 7 novice windsurf boards. I’ll probably end up paying the insurance and credit card myself, to be reimbursed when the club has sufficient funds.
Income 3/25 - 4/7/19 |
|
Regular memberships |
$6,703 |
Donations, credit card cash back rewards |
$298 |
Total Income |
$7,001 |
Spending 3/25 - 4/7/19 |
|
Dinghies--parts for Venture rudder project, whipping twine, line, 8 sheaves 60 shackles 10 blocks, CF numbers, JY15 lock pin, RS800 port O rings |
$387 |
Dayleaders: wages, employer taxes, payroll processing, boater card fee |
$3,934 |
Windsurf--two 97l boards, foil, fin |
$3,672 |
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, dust masks and gloves, sandpaper, boxes for dinghy container, drain plugs, hot chocolate, tape measure, rubber strip, screws, wire brush, jig saw blades, contact cement, ball valves, hose fittings, lumber, screws, screwdriver, antenna mast supplies (coax, fittings, spray paint), sink drain fittings and holesaw, cotterpins for skiff trailers, propane, coffee, hoist cable, parking meter (for getting DSL cable splicing materials) |
$1,027 |
Activities--Pizza for 1st Girl Scout day, food for Girl Scouts day 2, food for TI Cruise and Sr Study, food for OH 4/6/19, clubhouse snacks, pizza for racing and Sr Study Group |
$1,953 |
Keelboats--keelboat trailer etc. (J/80 acquisition), fuel connectors for keelboat engines |
$5,018 |
Taxes: DMV fees and sales tax for registration of UFO 1 |
$951 |
Credit card processing charges-- |
$189 |
Rescue skiffs--30.5 gal gas for skiff |
$100 |
Total Spending |
$17,230 |
The budget is still in good shape overall, with only 23 days left in the fiscal year. Dayleaders budget ran $1.2k over and Activities ran $0.5k over. Windsurfing budget is entirely used up.
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 4/7/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 4/7/19 (93% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$157,491 |
93% |
$12,509 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
Donations, surplus sales, interest, etc. |
$13,574 |
$13,113 |
$461 |
|||
Total Income |
$236,574 |
$40,000 |
$222,278 |
94% |
$14,296 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$17,537 |
103% |
($537) |
||
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$52,106 |
93% |
$3,894 |
|
Windsurfing |
$48,000 |
$17,000 |
$48,018 |
100% |
($18) |
|
Keelboats |
$20,000 |
$2,690 |
$18,604 |
93% |
$1,396 |
|
Dayleaders |
$51,000 |
$52,235 |
102% |
($1,235) |
||
Clubhouse and Yard |
$18,000 |
$16,070 |
89% |
$1,930 |
||
General Overhead |
$55,000 |
$49,596 |
90% |
$5,404 |
||
Total Spending |
$265,000 |
$40,000 |
$254,166 |
96% |
$10,834 |
Stella -- budget for next fiscal year 5/1/19 - 4/30/20
Current FY Budget |
DBW included |
Proposed FY Budget |
DBW included |
||
Expected Income |
|||||
Memberships (Regular and windsurf locker) |
$170,000 |
$196,000 |
|||
DBW reimbursement |
$40,000 |
$40,000 |
$40,000 |
$40,000 |
|
UC Work-Study Reimbursement |
$13,000 |
$20,000 |
|||
Donations, surplus sales, interest, etc. |
$13,574 |
$4,000 |
|||
Total Income |
$236,574 |
$40,000 |
$260,000 |
$40,000 |
|
Authorized Spending |
|||||
Club activities |
$17,000 |
$15,000 |
|||
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$53,000 |
$22,000 |
|
Windsurfing |
$48,000 |
$17,000 |
$44,000 |
$18,000 |
|
Keelboats |
$20,000 |
$2,690 |
$17,000 |
||
Dayleaders |
$51,000 |
$59,000 |
|||
Clubhouse and Yard |
$18,000 |
$16,000 |
|||
General Overhead |
$55,000 |
$56,000 |
|||
Total Spending |
$265,000 |
$40,000 |
$260,000 |
$40,000 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve - Min Lee’s senior rating |
DZ |
PK |
Yes |
Approve - Tobias Sorenson senior project, provide entertainment for New Member events |
MLF |
Tabled until next meeting |
|
Approve - expenditures in the Treasurer’s April 7, 2019 report |
PK |
JC |
Yes |
Approve - all the spending listed in proposed budget for the next fiscal year |
PK |
RA |
Yes |
Adjourn the meeting at 6:09 |
CB |
MH |
Yes |
March 24 Excomm Meeting Minutes
Meeting Date: March 24, 2019
Start Time: 6:29 PM
End Time: 6:33 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
N |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
Y |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
N |
OFFICER REPORTS
Treasurer’s Reports
March 10, 2019 Treasurer’s Report:
As of 3/10/19 we have $12,708 in cash, down $1,360 from last report 2/24/19. There’s also about $1600 in the Paypal account, untapped since 2/23/19; membership income has been sluggish due to cold rainy weather.
Income 2/25 - 3/10/19 |
|
Donations |
$400 |
Credit card cash back |
$200 |
UC workstudy reimbursement |
$1,195 |
Total Income |
$1,795 |
Spending 2/25 - 3/10/19 |
|
Dinghies--boom bails |
$65 |
Dayleaders: wages, taxes, payroll processing |
$2,233 |
Clubhouse and Yard--antenna mast supplies, portapotty service, knife blades, acetone, umbrella, shower head |
$523 |
Keelboats--keelboat engine part, navigation lights |
$74 |
Taxes: DMV fee |
$19 |
Credit card processing charges-- |
$22 |
Rescue skiffs--27.5 gal gas for skiff |
$90 |
Tools--spray paint, drill bit, tap, nuts, bolts |
$40 |
Communications--website SSL certificate |
$90 |
Total Spending |
$3,155 |
The budget is still in good shape overall. We increased the Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increased the expected income from UC Work-Study Reimbursements and from Donations. We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget). Also, we should approve spending $9k each on the UFO foiling dinghy and the new novice windsurf boards out of next year’s budgets, just to be sure we approve all our spending in advance.
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/10/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 3/10/19 (86% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$143,881 |
85% |
$26,119 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
Donations, surplus sales, interest, etc. |
$13,574 |
$12,697 |
$877 |
|||
Total Income |
$236,574 |
$40,000 |
$208,252 |
88% |
$28,322 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$14,581 |
86% |
$2,419 |
||
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$50,866 |
91% |
$5,134 |
|
Windsurfing |
$48,000 |
$17,000 |
$44,346 |
92% |
$3,654 |
|
Keelboats |
$20,000 |
$2,690 |
$13,009 |
65% |
$6,991 |
|
Dayleaders |
$48,000 |
$47,903 |
100% |
$97 |
||
Clubhouse and Yard |
$18,000 |
$14,853 |
83% |
$3,147 |
||
General Overhead |
$55,000 |
$47,252 |
86% |
$7,748 |
||
Total Spending |
$262,000 |
$40,000 |
$232,810 |
89% |
$29,190 |
March 24, 2019 Treasurer’s Report:
As of 3/24/19 we have $15,607 in cash, up $2,899 from last report 3/10/19. Membership income has stepped up with the recent warmer weather, and hopefully that will continue. With any luck, our dues income will cover most if not all of our preseason purchases of dinghy and windsurf gear, as well as the $12k insurance premium that comes due at the end of April (and gets paid in our next fiscal year, starting 5/1/19).
Income 3/11 - 3/24/19 |
|
Regular memberships |
$6,507 |
Donations |
$100 |
Windsurf locker memberships |
$400 |
Insurance and DMV refunds |
$18 |
Total Income |
$7,025 |
Spending 3/11 - 3/24/19 |
|
Dinghies--sail repairs 6 mainsails, 5 jibs, 3 gennakers |
$754 |
Dayleaders: employer taxes |
$399 |
Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, hot cups, cable for temperature for webcam page |
$190 |
Activities--food for Girl Scout day 3/9/19, OH 3/10/19, Sr Study Grp dinners, parties, snack, hot chocolate, weedwhacker line, antenna mast clamp, thankyou cards |
$1,003 |
Keelboats--sail repairs 5 jibs, 1 mainsail, hull cleaning, shore power cord |
$577 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: foulie repair supplies |
$20 |
Credit card processing charges-- |
$171 |
Total Spending |
$4,126 |
The budget is still in good shape overall, with only 37 days left in the fiscal year. We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget).
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/24/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 3/24/19 (90% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$150,788 |
89% |
$19,212 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
Donations, surplus sales, interest, etc. |
$13,574 |
$12,815 |
$759 |
|||
Total Income |
$236,574 |
$40,000 |
$215,277 |
91% |
$21,297 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$15,584 |
92% |
$1,416 |
||
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$51,620 |
92% |
$4,380 |
|
Windsurfing |
$48,000 |
$17,000 |
$44,346 |
92% |
$3,654 |
|
Keelboats |
$20,000 |
$2,690 |
$13,586 |
68% |
$6,414 |
|
Dayleaders |
$48,000 |
$48,301 |
101% |
($301) |
||
Clubhouse and Yard |
$18,000 |
$15,043 |
84% |
$2,957 |
||
General Overhead |
$55,000 |
$48,456 |
88% |
$6,544 |
||
Total Spending |
$262,000 |
$40,000 |
$236,936 |
90% |
$25,064 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve - Senior project for Cooper Brown, leading JY15 repair clinics especially fiberglass repair |
DZ |
RA |
Yes |
Approve – Senior project for Tim Quick, upgrades to the Venture gudgeons, and approval of the project |
PK |
RA |
Yes |
Approve - Spending $15,800 for windsurfing gear (preseason purchases) to come out of next fiscal year's windsurfing budget. |
DZ |
RA |
Yes |
Approve - Spending $9,000 for UFO dinghy to come out of next fiscal year's dinghy budget, and approve loan from Dan Z to pay for dinghy, to be reimbursed next fiscal year |
DZ |
RA |
Yes |
Approve - Senior project for Tobias Sorensen, the Ballad of CSC song and video |
Lon |
PK |
Tabled until next meeting |
Approval of Online Motion passed unanimously—Amend Section L.1.4 of Operating Rules to add “The Third Vice Commodores may require special sign-off for specific keelboats.” at the end of the current paragraph. |
JB |
DZ |
Yes |
Approve – spending $3,000 more on dayleaders this fiscal year, to cover payroll for March |
RA |
DZ |
Yes |
Approve - expenditures in the Treasurer’s March 10 and March 24 2019 reports |
PK |
DZ |
Yes |
Adjourn the meeting at 6:33 |
JB |
RA |
Yes |
Feb 23,19 excomm meeting minutes
Meeting Date: February 23, 2019
Start Time: 5:07 PM
End Time: 5:33 PM
Location: CSC deck
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
Y |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - I am working on Development with Danaree Petsod. I’m meeting with her after this excomm meeting and we will announce the Development Committee to the list. There have already been a lot of responses from members interested in working on development. Our DBW grant application was approved and will be funded for the full amount. Salty Donnie had an incident with a club member and is banned until further notice, call the police if he does not leave the premises when asked.
Vice Commodore (Lon) - we are getting ready for the season. Mary announced the first Open House, March 10, and we are going to have really good food. The next OH is April 6.
First Vice (James) - We are planning our next dinghy repair clinic in mid-March. There were about a dozen participants at the last repair clinic. We leak tested 3 JYs and an RS500, and worked on 2 JYs. We are hoping the same number of people will show up for the next clinic.
Second Vice (Curt) - we are cleaning up the windsurf area, it’s a work in progress. In next 2 weeks I’ll be doing a full assessment of our WS gear and condition. We made some changes to the sanding room so it can be used for storage. Sanding will be done in a portable plexiglass booth that is 8x12 ft.
Third Vice - nothing to report
Rear Commodore (John) - Instruction numbers are down. We have no problems with teachers showing up. The problem is much fewer students than normal. The senior study group is continuing to go well and the cruise study group has finished. At the advanced level things are good. All fast tracks are covered with at least one coordinator and we would like to have two coordinators for FTs whenever possible.
Port Captain (Lydia) - We are discussing how to train Day Leaders for the sexual harassment training. I am looking into sources online, and have found information on how to train employers, but haven’t found anything for employees. Brendan has been talking to new DL and recruits.
Secretary - we have 2019 postcards. Curt will make us a sign that looks like the cards
Treasurer’s Report - As of 2/24/19 we have $14,067 in cash, up $1,782 from last report 2/2/19.
Income 2/3 - 2/24/19 |
|
Regular memberships |
$4,300 |
Donations |
$68 |
Surplus Equipment Sales: keelboat Pomodoro (thanks Chris!) |
$1,000 |
UC workstudy reimbursement |
$1,342 |
Total Income |
$6,711 |
Spending 2/3 - 2/24/19 |
|
Dinghies--anchor chain, dolly part, paint, plastic welder for JY repairs, filler, bolts |
$170 |
Dayleaders: wages, taxes, payroll processing |
$313 |
Clubhouse and Yard--portapotty service, plates, bowls, lighters, knives, ointment, propane for torch and BBQs, used stove and parts, DSL service for clubhouse, dump fee, snax, antenna mast supplies |
$745 |
Insurance--workers' comp installment payment |
$1,112 |
Activities--food for GMM 2/10 and Sr. Skipper Seminars, clubhouse snax |
$941 |
Keelboats--keelboat engine parts |
$199 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: VHF radio warranty, used loaner jacket |
$21 |
Credit card processing charges--Paypal fees |
$121 |
Rescue skiffs--steering cable, 4 gal gas |
$184 |
Tools--socket |
$10 |
Communications--website software |
$100 |
Total Spending |
$4,929 |
The budget is still in good shape overall. We should increase the Dayleader, Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increase the expected income from UC Work-Study Reimbursements and from Donations.
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 2/24/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 2/24/19 (82% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$143,881 |
85% |
$26,119 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$8,000 |
$9,887 |
124% |
($1,887) |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$12,097 |
($3,523) |
|||
Total Income |
$226,574 |
$40,000 |
$206,457 |
91% |
$20,117 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$14,581 |
86% |
$2,419 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,711 |
98% |
$1,289 |
|
Windsurfing |
$45,000 |
$17,000 |
$44,346 |
99% |
$654 |
|
Keelboats |
$20,000 |
$2,690 |
$12,935 |
65% |
$7,065 |
|
Dayleaders |
$48,000 |
$45,670 |
95% |
$2,330 |
||
Clubhouse and Yard |
$15,000 |
$14,330 |
96% |
$670 |
||
General Overhead |
$55,000 |
$47,081 |
86% |
$7,919 |
||
Total Spending |
$252,000 |
$40,000 |
$229,655 |
91% |
$22,345 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve - Tony Shermoen senior project, Advanced Dinghy coordinator |
JB |
CB |
Yes |
Approve - Robert Ofsevit cruise to take one or two keelboats (which tbd), to Angel Island Friday Aug. 23, Sat. Aug. 24, returning Sunday Aug. 25 |
JG |
PK |
Yes |
Approve - Increase expected UC Work-Study Reimbursement by $5k, increase expected Donations by $5k, increase Dinghies budget by $4k, increase Windsurf budget by $3k, increase Clubhouse and Yard budget by $3k |
PK |
JG |
Yes |
Approve - Tobias Sorenson senior project, the Ballad of CSC song and video |
Lon |
PK |
Tabled until next meeting |
Approve - expenditures in the Treasurer’s Feb. 23 2019 report |
PK |
CB |
Yes |
Adjourn the meeting at 5:33 |
CB |
JG |
Yes |
Feb 10. 2019 General Membership Meeting Minutes
Cal Sailing Club - General Membership Meeting Minutes
Meeting Date: Feb 10, 2019
Start Time: 5:11 pm
End Time: 5:35 pm
Location: CSC yard
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
N |
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
Y |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - Our Free Berth Application is being presented at the PWC meeting 7PM on Wednesday, David Fraser has generously volunteered to speak on our behalf and thank the commissioners. The Aquatic Directors’ meeting is coming up in Sacramento, Carolyn might be going. If anyone else is interested in attending, let us know. We had a great retreat with Excomm and some of our Chairs. We are considering creating a Development Chair/committee to raise funds and/or increase our membership numbers since that is where our money comes from.
Vice Commodore - We are looking at coordinating some events that focus on our new members and help them get more involved in the club. We will have 4 new member “nights” with food and maybe movies. These will be in May, June, July, and August and will possibly be a Friday evening, Saturday after lesson, or Sunday after racing. The first Open House is in March, let everyone know. We appreciate and need help to make our open houses successful.
1st Vice - Dan is working hard as the new Trash Chair clearing the yard of anything that isn’t supposed to be there. In a few days he will give people a reminder to take their things or else they will be in the dumpster. The goals is to make the club look better. You can get volunteer hours for helping out. We are coming back into the sailing season and will be recommissioning the Quests that are stacked on the side of the yard. To do this, we need to focus on making more space in the yard. We are looking for suggestions for relocating things like the lockers or kitchen stuff. We will be expanding the fleet in a couple of months with a new foiling boat, it requires deep water so we need to be careful about when it is taken out. Boat repair is a possible senior project for anyone who is interested. If you know anyone who has experience with boat repair or wants to learn tell them to come talk to us. Ryan needs help getting boats ready for a Clear the Yard cruise this spring, we want all the boats “green” in the dinghy log. We are also planning to tune up the Laser fleet and make single handed boats more accessible for club members.
2nd Vice - We are excited to see foiling cross over from windsurfing to sailing. We built a repair room to make board repair safer and healthier for volunteers and others walking around the yard. And we remind everyone, if you are going to sand, make sure you are dressed properly and wearing a mask or respirator, especially for fiberglass, also check that you aren’t creating a lot of fiberglass dust when others are nearby.
3rd Vice - The keelboat fleet is in good condition. Pomodoro was sold, so don’t sail her or take anything from her. We will be keeping Pomodoro’s slip after she leaves and we are hoping to acquire another boat that is more modern and fun than the rest of our fleet. We are looking at a J80 and a couple of other boats.
Rear Commodore Sailing - We are in the slow season, and this year it's especially slow for lessons. Comparing this year to last year, we were tracking very evenly through the end of October. From the beginning of November to now, the number of students is down by 35%, consistent across teaching days. We went down considerably with the fires and never recovered, most likely due to the weather (rainy, cold, and light wind). On the positive side, members have been advancing in ratings in the last 3 months. We have 6 new Novices, 1 Senior Dinghy, 1 Senior Keelboat, and 1 Cruise Keelboat.
- We have a Senior Study Group going with 16 students (thanks to Mariya for organizing). We do this every winter, and this is a really good turnout. Better still, nearly everyone is staying with the program. We also have a Cruise Study Group with 8 students (thanks to Elyakim for organizing). We only do this every few years.
- We are planning for the season. We have coordinators for 4 out of 5 Fast Tracks, and Advanced Dinghy.
- We have several workshops on the way: rudderless sailing and "So now you're a Junior – what's next", which will get you ready for Advanced Dinghy.
- Thanks for all of you who have been teaching. If you haven't, come out and try it – it helps the Club and it's a great way to improve your own skills.
Rear Commodore Windsurfing - Lessons start in March. In addition to novice lessons, we want to try to get Junior lessons started. And the windsurf manual will have a substantial rewrite this season.
Port Captain - We have a strong team of Day Leaders, all of them have their Boater cards. Starting this week through May low tides will affect the operation hours of the club. A lot of days we will be closed for most of the day, or being open will depend on the Day Leader’s ability to work with the sketch mobile. Our motorboats require a minimum of 1.5 feet of water for operation.
Treasurer - Quarterly Statement of Financial Condition February 1 2019
As of February 1st we had $11,029 in cash, down $3,967 from 11/1/18. We were reimbursed by the Division of Boating and Waterways for windsurf boards we bought on our boating safety education grant, and we repaid a member loan that tided us over while the reimbursement was delayed. (The day after the fiscal quarter ended, we were also reimbursed $3,282 for keelboat sails).
Income 11/1/18 - 1/31/19 |
|
Regular memberships |
$14,360 |
Windsurf locker memberships |
$7,460 |
DBW grant--reimbursement for 15 novice windsurf boards on 2017-8 boating safety education equipment grant |
$17,000 |
Donations (Big Thanks!), subpoena records payment, DMV refund |
$1,106 |
UC workstudy reimbursement |
$3,591 |
Total Income |
$43,517 |
Spending 11/1/18 - 1/31/19 |
|
Dinghies--2 JY15 forestay levers, RS500 centerboard stirrups, shackles, cleats, less return trap harnesses, CF numbers, bow rollers, fasteners, line, inspection ports, grip tape for dinghy tillers, sail repair patches and tape |
$455 |
Dayleader wages and taxes, payroll processing, dayleader shoes, boatercard fees, food for dayleader meetings |
$10,390 |
Windsurf--3 novice windsurf boards, gas for 2nd vice, sewing needles |
$2,590 |
Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf board rack and sanding room supplies, hoist control cable, dump fees, electrical connectors, supplies for bench, spray nozzle, snax, coffee, milk, locker project supplies, weedwhacker fuel cap, paper towels, cuisinart, dish soap |
$4,038 |
Activities--food for 11/15 GMM dinner, lights for boat parade, food for Dinghy Time Trials and New Year's party and rainy day party and CSC chorus party, snacks for clubhouse, bandaids, sponges, salad spinner, food for Thurs nite racing dinner and lessons BBQ |
$1,213 |
Keelboats--balance payment Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs; keelboat engine parts, battery, supplies for shelf, wiring supplies, LED nav lights, line, hull cleaning |
$3,819 |
City of Berkeley--rent on clubhouse and yard space |
$2,896 |
Use tax on wholesale purchases, DMV registration fees |
$3,868 |
Safety Equipment: 5 loaner foul weather gear jackets, 2 gal sunscreen, propeller guard repair, binoculars, clevis pins, VHF radio warranty, gloves, respirator, goggles |
$1,519 |
Bank--credit card processing, bank fees |
$784 |
Rescue skiffs--outboard motor parts for annual service |
$540 |
Tools- paint sprayer, extension cord, jigsaw blades, fasteners |
$82 |
Communications--US Sailing dues, website software and support subscriptions |
$288 |
Repay member loan (thanks Stella!) |
$15,000 |
Total Spending |
$47,484 |
Joel - Everyone here puts in a lot of time. We should thank everyone who is on Excomm as well as our Chairs and all the volunteers for the tons of hours they give to the club.
Meeting adjourned at 5:35
Feb. 2, 2019 Excomm Meeting Minutes
Cal Sailing Club - Executive Committee Minutes
Meeting Date: February 2, 2019
Start Time: 5:25 PM
End Time: 6:30 PM
Location: Berkeley Yacht Club
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
Also in attendance
Conduct Chair - Pilar Schmidt
Safety Gear Chair - AnnaLise Hoopes
Youth Ride Chair - Deepti Karandur
OFFICER REPORTS
Commodore
- DBW Meeting March 2627 in Sac: Carolyn is going. Anyone else?
- Free berth letter: requested on 1/23. Thanks to Ryan & Proofreaders
- Dock Update: The check should have been sent to AccuDock in the last day or two. Bruce is planning on doing the installation. Stephen Bogner at the Marina Office is the point person on the piling replacements.
- Keelboat shed: PK emailed Roger Miller who says he is actively working with Nelson Lam, project manager for the Berkeley Bay Trail Extension Segment 3 project (BBTE3) re. Keelboat shed and adding waterline. The BBTE3 is tentatively scheduled for bidding in April 2019, construction starting Sept 2019, completion by Dec 2019.
- Expanding dinghy yard: city is waiting to hear from Lam (above)
- We will soon be re-negotiating our lease with the Waterfront.
Vice Commodore - in a month we are having our first open house, GMM is next week. (Joel) VC’s take over if Commodore can’t perform duties.
First Vice - do we have used sails for pingpong area or to give to a company that repurposes them. There might be some gennakers that are good candidates. We bought 7 carbon fibre tiller extensions. We had someone bring a UFO single-hand foiling boat to the club. The demo went well, we spent 3 hours trying it out. Everyone is excited. We are trying to formulate a plan to make Lasers easier to rig and more user-friendly, so that more members can sail single-handed boats. Dan is going to propose to lend the club funds to purchase a new or used UFO until May since 1st Vices are out of money and we are working on making more room in the yard. The purpose of the boat is to add more variety to the dinghy fleet and get experience with foiling. The UFO is the easiest and simplest entry level foiling boat and it can be sailed from the dock with the foils up. However, people have to have a good understanding of where low water is. The risks of getting this boat are, 1) not enough people will sail it or 2) it will get damaged.
John - first vices should talk to Will Yu and Curt to get an understanding of how foiling has benefitted the club.
Third Vice - Pomodoro might be sold to club member, Chris. We are looking at a J80 in Richmond, it is a good price and may include a partial donation to make it more affordable. We need to start thinking of special sign off on the J80. it’s a high-performance boat that members are not familiar with. The boat has a gennaker and is full planing boat.
Josh - similar to a dinghy sign off.
Dan - it’s hard to get a senior test so adding the J80 to the process would slow down the process.
Secretary - we are getting new postcards for 2019.
Port Captain - everything is going smoothly all work-study students have boaters card, since age went up to 25 this year. We have enough work-study students to change some VDL days into DL shifts. Our goal for this season is to updates the DL manual.
Treasurer’s Report 2/2/19 As of 2/2/19 we have $12,285 in cash, up $2,400 from last report 1/13/19. DBW just paid us $3,282 in reimbursement for the keelboat sails we purchased, which completes our 2017-8 equipment grant.
Income 1/14 - 2/2/19 |
|
Regular memberships |
$3,026 |
DBW grant: reimbursement for keelboat fee |
$3,282 |
Donations: thanks! |
$1,010 |
Windsurf locker memberships |
$600 |
Surplus Equipment Sales: surplus keelboat gear |
$55 |
UC workstudy reimbursement |
$894 |
Total Income |
$8,867 |
Spending 1/14 - 2/2/19 |
|
Dayleaders: wages, taxes, payroll processing, boatercard fee |
$2,895 |
Clubhouse and Yard--garbage service, coffee, paper towels, cuisinart, dish soap, snack |
$1,040 |
Activities--food for Dinghy Time Trials, New Year's party, lesson BBQ |
$230 |
Keelboats--hull cleaning 1/31 |
$330 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: use tax on wholesale purchases, less refund on Alameda County property tax |
$909 |
Credit card processing charges--Paypal fees less refund on annual fee |
-$20 |
Communications--website software subscriptions |
$70 |
Total Spending |
$6,467 |
The budget is still in good shape overall. We should increase the Dayleader, Dinghies, and Windsurfing Budgets, all by the same amount as we increase the expected income from UC Work-Study Reimbursements and from Donations—that can wait until next month.
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 2/2/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 2/2/19 (76% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$139,581 |
82% |
$30,419 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$8,000 |
$8,545 |
107% |
($545) |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$11,029 |
($2,455) |
|||
Total Income |
$226,574 |
$40,000 |
$199,746 |
88% |
$26,828 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$13,640 |
80% |
$3,360 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,358 |
97% |
$1,642 |
|
Windsurfing |
$45,000 |
$17,000 |
$44,346 |
99% |
$654 |
|
Keelboats |
$20,000 |
$2,690 |
$12,736 |
64% |
$7,264 |
|
Dayleaders |
$48,000 |
$45,357 |
94% |
$2,643 |
||
Clubhouse and Yard |
$15,000 |
$13,586 |
91% |
$1,414 |
||
General Overhead |
$55,000 |
$44,704 |
81% |
$10,296 |
||
Total Spending |
$252,000 |
$40,000 |
$224,726 |
89% |
$27,274 |
Regular Dues income in January (brown square at left in figure below) was below last year’s January figure, and also below the average for the last 7 years’ January figures. Weather score for January (green square in second figure below) was also below last year’s score for January.
Treasurer’s Report 1/13/19 As of 1/13/19 we have $9,885 in the bank, down $3,863 from last report 12/30/18. DBW owes us $3,282 on this year’s grant for the keelboat sails we purchased.
Income 12/31/18 - 1/13/19 |
|
Regular memberships |
$1,881 |
Windsurf locker memberships |
$840 |
Total Income |
$2,721 |
Spending 12/31/18 - 1/13/19 |
|
Dinghies--return trapeze harnesses ($527 refund), purchase: horn cleat, CF numbers, bow rollers, fastener, line, inspection ports, tiller grip tape |
$38 |
Dayleaders: wages, taxes, payroll processing, dayleader shoes |
$1,836 |
Windsurf-- 3 novice windsurf boards, sewing needles |
$2,516 |
Clubhouse and Yard-- portapotty service, DSL service for clubhouse computer, supplies for bench and lockers, spray nozzle, weedwhacker fuel cap |
$515 |
Activities--rainday party food, snax for clubhouse |
$44 |
Keelboats--electrical parts (battery, wiring, connectors), line |
$319 |
Taxes: DMV reg fee |
$15 |
Safety Equipment: Helly Hansen foul weather loaners, clevis pins, VHF radio warranty, used gloves respirator goggles |
$756 |
Credit card processing charges |
$237 |
Rescue skiffs--fuel line, filter cartridges |
$108 |
Communications--US SAILING dues |
$200 |
Total Spending |
$6,584 |
The budget is still in good shape overall. The figures below include all the budget changes passed by Excomm. Dinghies and Windsurfing budgets are pretty much dry. Lonnie’s gonna be kicking himself come April 30 when the fiscal year ends and he hasn’t spent the $3.6k he’s got left. Dayleader budget is getting low, while UC workstudy reimbursement for dayleaders is much higher than expected, so we should add $5k to both by March, a change that cancels itself out.
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 1/13/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 1/13/19 (70% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$135,955 |
80% |
$34,045 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$37,310 |
93% |
$2,690 |
|
UC Work-Study Reimbursement |
$8,000 |
$7,651 |
96% |
$349 |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$9,964 |
($1,390) |
|||
Total Income |
$226,574 |
$40,000 |
$190,879 |
84% |
$35,695 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$13,410 |
79% |
$3,590 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,358 |
97% |
$1,642 |
|
Windsurfing |
$45,000 |
$17,000 |
$44,346 |
99% |
$654 |
|
Keelboats |
$20,000 |
$2,690 |
$12,406 |
62% |
$7,594 |
|
Dayleaders |
$48,000 |
$42,461 |
88% |
$5,539 |
||
Clubhouse and Yard |
$15,000 |
$12,546 |
84% |
$2,454 |
||
General Overhead |
$55,000 |
$42,732 |
78% |
$12,268 |
||
Total Spending |
$252,000 |
$40,000 |
$218,259 |
87% |
$33,741 |
Treasurer’s Report 12/30/18 As of 12/30/18 we have $13,748 in the bank, up $3,760 from last report 12/2/18. DBW owes us $3,282 on this year’s grant for the keelboat sails we purchased, and we owe a total of about $7k for December payroll and charges on credit card and accounts at West Marine and Ashby Lumber.
Income 12/2 - 12/30/18 |
|
Regular memberships |
$5,672 |
Donations, credit card rewards |
$75 |
Windsurf locker memberships |
$6,020 |
Miscellaneous: DMV fee refund |
$6 |
UC workstudy reimbursement |
$1,513 |
Total Income |
$13,286 |
Spending 12/2 - 12/30/18 |
|
Dinghies--shackles, cleats |
$101 |
Dayleaders: wages, taxes, payroll processing |
$1,155 |
Windsurf-- gas for 2nd vice |
$74 |
Clubhouse and Yard-- portapotty service, dump fee, DSL service for clubhouse computer, supplies for PFD bench and sanding room, spray nozzle, dump fees for old windsurf gear and wetsuits and PFDs |
$566 |
Insurance-- |
|
Activities--parade boat lighting supplies, snack for clubhouse |
$264 |
Keelboats--remainder payment to Neil Pryde for sails, parts for annual engine service, supplies for shelf, LED navigation lights from Aliexpress |
$3,030 |
City of Berkeley--Dec rent less previous overpayment |
$918 |
Taxes: sales tax on wholesale purchases, business license renewal, DMV fee, city streetlight assessment |
$2,887 |
Safety Equipment: new binoculars |
$82 |
Credit card processing charges |
$266 |
Rescue skiffs--gas for skiffs |
$100 |
Tools--paint sprayer, extension cord, jigsaw blades, fasteners |
$82 |
Total Spending |
$9,526 |
The budget is still in good shape overall. The figures below include all the budget changes passed by Excomm, but not charges on the credit card, particularly the great deal that Will got for 3 Novice boards for $2.7k including shipping.
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 12/30/18 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 12/30/18 (67% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$133,234 |
78% |
$36,766 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$37,310 |
93% |
$2,690 |
|
UC Work-Study Reimbursement |
$8,000 |
$7,651 |
96% |
$349 |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$9,964 |
($1,390) |
|||
Total Income |
$226,574 |
$40,000 |
$188,158 |
83% |
$38,416 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$13,366 |
79% |
$3,634 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,212 |
97% |
$1,788 |
|
Windsurfing |
$45,000 |
$17,000 |
$41,831 |
93% |
$3,169 |
|
Keelboats |
$20,000 |
$2,690 |
$12,087 |
60% |
$7,913 |
|
Dayleaders |
$48,000 |
$40,626 |
85% |
$7,374 |
||
Clubhouse and Yard |
$15,000 |
$12,031 |
80% |
$2,969 |
||
General Overhead |
$55,000 |
$41,524 |
75% |
$13,476 |
||
Total Spending |
$252,000 |
$40,000 |
$211,676 |
84% |
$40,324 |
Regular membership dues income for December (to date) was well above the average of the last six years, probably due to members renewing early before the dues increase takes effect. Total for the year to date is only slightly below the average for the last six years.
Treasurer’s Report 12/2/18 As of 12/2/18 we have $9,988 in the bank, down $617 from last report 11/4/18. We’ve received $17,000 in reimbursement for the 15 novice windsurf boards we bought on this year’s DBW grant, and we’ve paid back a $15,000 member loan (Thanks Stella, you might just get a treat). We expect to be further reimbursed $2,690 more on this year’s DBW grant for keelboat sails.
Income 11/5 - 12/2/18 |
|
Regular memberships |
$3,781 |
DBW grant: reimbursement for windsurf boards 2017-8 year |
$17,000 |
Miscellaneous: check from legal firm (thanks Joel!) |
$15 |
UC workstudy reimbursement |
$1,184 |
Total Income |
$21,980 |
Spending 11/5 - 12/2/18 |
|
Dinghies--2 JY15 forestay levers, RS500 centerboard stirrups, sail repair patches and tape |
$317 |
Dayleaders: November payroll, taxes, payroll processing, food for dayleader meetings |
$2,764 |
Clubhouse and Yard--garbage, portapotty service, hoist control cable and electrical connectors, dump fee, DSL service for clubhouse computer |
$1,501 |
Activities--food for 11/15 GMM dinner, snacks, bandaids, sponges, food for CSC Chorus party, Thurs nite racing dinner |
$675 |
Keelboats--engine parts, supplies for shelf |
$141 |
City of Berkeley--rent on clubhouse and yard space |
$965 |
Safety Equipment: propeller guard repair, sunscreen |
$681 |
Credit card processing charges |
$205 |
Rescue skiffs--annual service parts for main rescue skiff engines, 30 gal gas for skiff |
$332 |
Communications--website hosting |
$18 |
Repay Member Loan |
$15,000 |
Total Spending |
$22,597 |
The budget is still in good shape overall. The figures below include all the budget changes passed by Excomm, but do not include the member loan in income or spending.
Budget for Fiscal Year 2018-2019 vs actual 5/1 - 12/2/18 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 12/2/18 (59% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$121,542 |
71% |
$48,458 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$37,310 |
93% |
$2,690 |
|
UC Work-Study Reimbursement |
$8,000 |
$6,137 |
77% |
$1,863 |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$9,883 |
($1,309) |
|||
Total Income |
$226,574 |
$40,000 |
$174,872 |
77% |
$51,702 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$13,102 |
77% |
$3,898 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,011 |
96% |
$1,989 |
|
Windsurfing |
$45,000 |
$17,000 |
$41,757 |
93% |
$3,244 |
|
Keelboats |
$20,000 |
$2,690 |
$9,058 |
45% |
$10,942 |
|
Dayleaders |
$48,000 |
$39,471 |
82% |
$8,529 |
||
Clubhouse and Yard |
$15,000 |
$11,464 |
76% |
$3,536 |
||
General Overhead |
$55,000 |
$37,288 |
68% |
$17,712 |
||
Total Spending |
$252,000 |
$40,000 |
$202,150 |
80% |
$49,850 |
Regular membership dues income for November was below the average of the last six years, but above last year’s. The twelve-month running tally remains slightly below the average of the fiscal year totals for the last six years.
Chair Reports
Conduct Chair (Pilar) - total of 5 main situations dealt with, three of which are sexual harassment, others are related to situations where members had something escalate. There were maybe 10 total situations is you count all the small things. People are receptive to being told when their behavior is unacceptable. People pull back when mediation is offered. New CA law that any business that employees more than 5 has harassment training, Pilar may or may not be qualified to provide this training. Ordered white paper with free HR resources to see if this affects us. Planning to work with Port Captains, and hold one training for day leaders one for Excom and one for club members to start a cultural shift at the club. Now that there is a law there are lot more resources to help us get this going. Training will involve what sexual harassment is and what the laws are and the consequences, how to identify situations that are and aren’t sexual harassment and what is a hostile work environment.Pilar is going to be gone from April to Oct. started reaching out to new candidates, if you know of anyone let her know.
Safety Gear Chair (AnnaLise) - this is new position, and we are happy to have you. The chair needs to define what falls under this position, and define milestones for the job. Keep in mind positions are passed on, so establishing an inventory and ordering system that can be passed on is important. There has been a survey of all club members to determine sizing. Most of the gear is disproportionally large, so we ordered more smalls and mediums. Talked to dealers and got quotes and decided what to buy.
Dan - are we going to offer club members a discount when we bulk order to potentially get a bigger discount?
Mary - we need PFDs for open house 30 more adult sizes.
Ryan - write to BoatUS and get some new ones from them that members don’t use.
Joel - ask Peter which budget the PDFs come from.
Youth Chair (Deepti) - we hosted two bout groups and the Girl Scouts last year, Christina has coordinated with the Girls Scouts to have them come again this spring. Deepti will send out emails seeing if any other groups are interested.
Mary - Do we want to actively reach out to organizations,
Josh - it’s hard to coordinate transportation for the groups
AnnaLise - on a board and connected to organizations that could do this but it has to be a year in advance.
Joel - this is crucial to our grant and we should fill the void of the Boy Scouts.
John - reconnect with BS and Virginia Luchetti to reconnect with Boy Scouts and create events similar to Girl Scout rides
VOTES
Issue |
Move |
2nd |
Unanimous Approval |
Approve - expenditures in four Treasurer’s reports Dec. 2 and Dec 30, 2018. Jan. 13 and Feb. 2 2019 |
PK |
CB |
Yes |
Approve OR revisions to define the location of X-Buoy |
JB |
CB |
Yes |
Approve - senior project for Memo Gunay, 3-part workshop for new Juniors |
JB |
ML |
Yes |
Approve - senior project for Andy Hacket and Rama Hoetzlein,weekend rudderless workshop and video on rudderless |
JB |
JC |
Yes |
Approve - senior project for Tim Quick inspection ports and rudder gudgeon brackets JC/RA 100 |
JC |
RA |
Yes |
Approve - cruising rating for Carolyn Brown |
DZ |
ML |
Yes -1 recuse |
Approve - Joshua Leihe, Mark Playsted, Jennifer Kroon, James Clarkson, Dan Zaslavsky, and Seamus Vanecko permission, with pre-approval, to lead dinghy cruises in the keelboat cruising area for 2019/2020 |
DZ |
JG |
Yes |
Approve - loan from Dan Z to purchase of new UFO at cost or less |
DZ |
CB |
Yes |
Approve - GMM dates, Feb. 10, May 19, Aug. 18, Nov. 14 |
CB |
Email vote, 100% Aye |
|
Approve - RA - Referrals get 2 volunteer hours |
RA |
Email vote, 100% Aye |
|
Approve - 2019 Open house dates Open House is 1pm to 4pm Keelboat Safe Times Date Day of Week Begin End 3/10/2019 Sun 1:36 PM 4:00 PM 4/6/2019 Sat 1:00 PM 3:33 PM 5/19/2019 Sun 1:00 PM 3:55 PM 6/16/2019 Sun 1:00 PM 3:04 PM 7/21/2019 Sun 2:19 PM 4:00 PM 8/18/2019 Sun 1:00 PM 4:00 PM 9/15/2019 Sun 1:00 PM 4:00 PM 10/20/2019 Sun 1:07 PM 4:00 PM 11/17/2019 Sun 1:00 PM 4:00 PM |
JB |
Email vote, 100% Aye |
|
Approve - 2019 Fast Track Dates Weeks of May 6, June 3, June 24, July 8, August 5 |
JB |
Email vote, 100% Aye |
|
Approve - Daniel Boldi Senior Dinghy rating |
DZ |
Email vote, 100% Aye |