All Meeting Minutes
Feb 23,19 excomm meeting minutes
Meeting Date: February 23, 2019
Start Time: 5:07 PM
End Time: 5:33 PM
Location: CSC deck
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
Second Vice Commodore (co) |
Will Yu |
WY |
N |
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
Y |
Port Captain (co) |
Brenden Kallaby |
BK |
N |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore - I am working on Development with Danaree Petsod. I’m meeting with her after this excomm meeting and we will announce the Development Committee to the list. There have already been a lot of responses from members interested in working on development. Our DBW grant application was approved and will be funded for the full amount. Salty Donnie had an incident with a club member and is banned until further notice, call the police if he does not leave the premises when asked.
Vice Commodore (Lon) - we are getting ready for the season. Mary announced the first Open House, March 10, and we are going to have really good food. The next OH is April 6.
First Vice (James) - We are planning our next dinghy repair clinic in mid-March. There were about a dozen participants at the last repair clinic. We leak tested 3 JYs and an RS500, and worked on 2 JYs. We are hoping the same number of people will show up for the next clinic.
Second Vice (Curt) - we are cleaning up the windsurf area, it’s a work in progress. In next 2 weeks I’ll be doing a full assessment of our WS gear and condition. We made some changes to the sanding room so it can be used for storage. Sanding will be done in a portable plexiglass booth that is 8x12 ft.
Third Vice - nothing to report
Rear Commodore (John) - Instruction numbers are down. We have no problems with teachers showing up. The problem is much fewer students than normal. The senior study group is continuing to go well and the cruise study group has finished. At the advanced level things are good. All fast tracks are covered with at least one coordinator and we would like to have two coordinators for FTs whenever possible.
Port Captain (Lydia) - We are discussing how to train Day Leaders for the sexual harassment training. I am looking into sources online, and have found information on how to train employers, but haven’t found anything for employees. Brendan has been talking to new DL and recruits.
Secretary - we have 2019 postcards. Curt will make us a sign that looks like the cards
Treasurer’s Report - As of 2/24/19 we have $14,067 in cash, up $1,782 from last report 2/2/19.
Income 2/3 - 2/24/19 |
|
Regular memberships |
$4,300 |
Donations |
$68 |
Surplus Equipment Sales: keelboat Pomodoro (thanks Chris!) |
$1,000 |
UC workstudy reimbursement |
$1,342 |
Total Income |
$6,711 |
Spending 2/3 - 2/24/19 |
|
Dinghies--anchor chain, dolly part, paint, plastic welder for JY repairs, filler, bolts |
$170 |
Dayleaders: wages, taxes, payroll processing |
$313 |
Clubhouse and Yard--portapotty service, plates, bowls, lighters, knives, ointment, propane for torch and BBQs, used stove and parts, DSL service for clubhouse, dump fee, snax, antenna mast supplies |
$745 |
Insurance--workers' comp installment payment |
$1,112 |
Activities--food for GMM 2/10 and Sr. Skipper Seminars, clubhouse snax |
$941 |
Keelboats--keelboat engine parts |
$199 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: VHF radio warranty, used loaner jacket |
$21 |
Credit card processing charges--Paypal fees |
$121 |
Rescue skiffs--steering cable, 4 gal gas |
$184 |
Tools--socket |
$10 |
Communications--website software |
$100 |
Total Spending |
$4,929 |
The budget is still in good shape overall. We should increase the Dayleader, Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increase the expected income from UC Work-Study Reimbursements and from Donations.
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 2/24/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 2/24/19 (82% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$170,000 |
$143,881 |
85% |
$26,119 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
UC Work-Study Reimbursement |
$8,000 |
$9,887 |
124% |
($1,887) |
||
Donations, surplus sales, interest, etc. |
$8,574 |
$12,097 |
($3,523) |
|||
Total Income |
$226,574 |
$40,000 |
$206,457 |
91% |
$20,117 |
|
Authorized Spending |
||||||
Club activities |
$17,000 |
$14,581 |
86% |
$2,419 |
||
Dinghies and rescue skiffs |
$52,000 |
$20,310 |
$50,711 |
98% |
$1,289 |
|
Windsurfing |
$45,000 |
$17,000 |
$44,346 |
99% |
$654 |
|
Keelboats |
$20,000 |
$2,690 |
$12,935 |
65% |
$7,065 |
|
Dayleaders |
$48,000 |
$45,670 |
95% |
$2,330 |
||
Clubhouse and Yard |
$15,000 |
$14,330 |
96% |
$670 |
||
General Overhead |
$55,000 |
$47,081 |
86% |
$7,919 |
||
Total Spending |
$252,000 |
$40,000 |
$229,655 |
91% |
$22,345 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve - Tony Shermoen senior project, Advanced Dinghy coordinator |
JB |
CB |
Yes |
Approve - Robert Ofsevit cruise to take one or two keelboats (which tbd), to Angel Island Friday Aug. 23, Sat. Aug. 24, returning Sunday Aug. 25 |
JG |
PK |
Yes |
Approve - Increase expected UC Work-Study Reimbursement by $5k, increase expected Donations by $5k, increase Dinghies budget by $4k, increase Windsurf budget by $3k, increase Clubhouse and Yard budget by $3k |
PK |
JG |
Yes |
Approve - Tobias Sorenson senior project, the Ballad of CSC song and video |
Lon |
PK |
Tabled until next meeting |
Approve - expenditures in the Treasurer’s Feb. 23 2019 report |
PK |
CB |
Yes |
Adjourn the meeting at 5:33 |
CB |
JG |
Yes |