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Feb 23,19 excomm meeting minutes

Meeting Date:     February 23, 2019

Start Time:        5:07 PM

End Time:         5:33 PM

Location:        CSC deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brenden Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - I am working on Development with Danaree Petsod. I’m meeting with her after this excomm meeting and we will announce the Development Committee to the list. There have already been a lot of responses from members interested in working on development. Our DBW grant application was approved and will be funded for the full amount. Salty Donnie had an incident with a club member and is banned until further notice, call the police if he does not leave the premises when asked.

Vice Commodore (Lon) - we are getting ready for the season. Mary announced the first Open House, March 10, and we are going to have really good food. The next OH is April 6.  

First Vice (James) - We are planning our next dinghy repair clinic in mid-March. There were about a dozen participants at the last repair clinic. We leak tested 3 JYs and an RS500, and worked on 2 JYs. We are hoping the same number of people will show up for the next clinic.

Second Vice (Curt) - we are cleaning up the windsurf area, it’s a work in progress. In next 2 weeks I’ll be doing a full assessment of our WS gear and condition. We made some changes to the sanding room so it can be used for storage. Sanding will be done in a portable plexiglass booth that is 8x12 ft.

Third Vice - nothing to report

Rear Commodore (John) - Instruction numbers are down. We have no problems with teachers showing up. The problem is much fewer students than normal. The senior study group is continuing to go well and the cruise study group has finished. At the advanced level things are good. All fast tracks are covered with at least one coordinator and we would like to have two coordinators for FTs whenever possible.

Port Captain (Lydia) - We are discussing how to train Day Leaders for the sexual harassment training. I am looking into sources online, and have found information on how to train employers, but haven’t found anything for employees. Brendan has been talking to new DL and recruits.

Secretary - we have 2019 postcards. Curt will make us a sign that looks like the cards

Treasurer’s Report - As of 2/24/19 we have $14,067 in cash, up $1,782 from last report 2/2/19.  

Income  2/3 - 2/24/19

  

Regular memberships

$4,300

Donations

$68

Surplus Equipment Sales: keelboat Pomodoro (thanks Chris!)

$1,000

UC workstudy reimbursement

$1,342

Total Income

$6,711

 

Spending  2/3 - 2/24/19

  

Dinghies--anchor chain, dolly part, paint, plastic welder for JY repairs, filler, bolts

$170

Dayleaders: wages, taxes, payroll processing

$313

Clubhouse and Yard--portapotty service, plates, bowls, lighters, knives, ointment, propane for torch and BBQs, used stove and parts, DSL service for clubhouse, dump fee, snax, antenna mast supplies

$745

Insurance--workers' comp installment payment

$1,112

Activities--food for GMM 2/10 and Sr. Skipper Seminars, clubhouse snax

$941

Keelboats--keelboat engine parts

$199

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Safety Equipment: VHF radio warranty, used loaner jacket

$21

Credit card processing charges--Paypal fees

$121

Rescue skiffs--steering cable, 4 gal gas

$184

Tools--socket

$10

Communications--website software

$100

Total Spending

$4,929

 

The budget is still in good shape overall.  We should increase the Dayleader, Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increase the expected income from UC Work-Study Reimbursements and from Donations.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 2/24/19
   

Authorized FY Budget

DBW included

Actual thru 2/24/19 (82% of FY)

Percentage of Budget

Remaining

Expected Income

          
 

Memberships (Regular and windsurf locker)

$170,000

  

$143,881

85%

$26,119
 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)
 

UC Work-Study Reimbursement

$8,000

  

$9,887

124%

($1,887)
 

Donations, surplus sales, interest, etc.

$8,574

  

$12,097

  

($3,523)
 

     Total Income

$226,574

$40,000

$206,457

91%

$20,117

Authorized Spending

          
 

Club activities

$17,000

  

$14,581

86%

$2,419
 

Dinghies and rescue skiffs

$52,000

$20,310

$50,711

98%

$1,289
 

Windsurfing

$45,000

$17,000

$44,346

99%

$654
 

Keelboats

$20,000

$2,690

$12,935

65%

$7,065
 

Dayleaders

$48,000

  

$45,670

95%

$2,330
 

Clubhouse and Yard

$15,000

  

$14,330

96%

$670
 

General Overhead

$55,000

  

$47,081

86%

$7,919
 

     Total Spending

$252,000

$40,000

$229,655

91%

$22,345




VOTES

Motions

Move

2nd

Unanimous Approval

Approve - Tony Shermoen senior project, Advanced Dinghy coordinator

JB

CB

Yes

Approve - Robert Ofsevit cruise to take one or two keelboats (which tbd), to Angel Island Friday Aug. 23,  Sat. Aug. 24, returning Sunday Aug. 25

JG

PK

Yes

Approve - Increase expected UC Work-Study Reimbursement by $5k, increase expected Donations by $5k, increase Dinghies budget by $4k, increase Windsurf budget by $3k, increase Clubhouse and Yard budget by $3k

PK

JG

Yes

Approve - Tobias Sorenson senior project, the Ballad of CSC song and video

Lon

PK

Tabled until next meeting

Approve - expenditures in the Treasurer’s Feb. 23 2019 report

PK

CB

Yes

Adjourn the meeting at 5:33

CB

JG

Yes