All Meeting Minutes

March 24 Excomm Meeting Minutes

Meeting Date: March 24, 2019

Start Time: 6:29 PM

End Time: 6:33 PM

Location: CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brenden Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

N

OFFICER REPORTS

Treasurer’s Reports

March 10, 2019 Treasurer’s Report:

As of 3/10/19 we have $12,708 in cash, down $1,360 from last report 2/24/19.  There’s also about $1600 in the Paypal account, untapped since 2/23/19; membership income has been sluggish due to cold rainy weather.

Income 2/25 - 3/10/19

 

Donations

$400

Credit card cash back

$200

UC workstudy reimbursement

 $1,195

Total Income

$1,795

 

Spending 2/25 - 3/10/19

 

Dinghies--boom bails

$65

Dayleaders: wages, taxes, payroll processing

$2,233

Clubhouse and Yard--antenna mast supplies, portapotty service, knife blades, acetone, umbrella, shower head

$523

Keelboats--keelboat engine part, navigation lights

$74

Taxes: DMV fee

$19

Credit card processing charges--

$22

Rescue skiffs--27.5 gal gas for skiff

$90

Tools--spray paint, drill bit, tap, nuts, bolts

$40

Communications--website SSL certificate

$90

Total Spending

$3,155

 

The budget is still in good shape overall.  We increased the Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increased the expected income from UC Work-Study Reimbursements and from Donations.  We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget). Also, we should approve spending $9k each on the UFO foiling dinghy and the new novice windsurf boards out of next year’s budgets, just to be sure we approve all our spending in advance.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/10/19

   
   

Authorized FY Budget

DBW included

Actual thru 3/10/19 (86% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$143,881

85%

$26,119

 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)

 

UC Work-Study Reimbursement

$13,000

 

$11,082

85%

$1,918

 

Donations, surplus sales, interest, etc.

$13,574

 

$12,697

 

$877

 

     Total Income

$236,574

$40,000

$208,252

88%

$28,322

Authorized Spending

         
 

Club activities

$17,000

 

$14,581

86%

$2,419

 

Dinghies and rescue skiffs

$56,000

$20,310

$50,866

91%

$5,134

 

Windsurfing

$48,000

$17,000

$44,346

92%

$3,654

 

Keelboats

$20,000

$2,690

$13,009

65%

$6,991

 

Dayleaders

$48,000

 

$47,903

100%

$97

 

Clubhouse and Yard

$18,000

 

$14,853

83%

$3,147

 

General Overhead

$55,000

 

$47,252

86%

$7,748

 

     Total Spending

$262,000

$40,000

$232,810

89%

$29,190

 

March 24, 2019 Treasurer’s Report:

As of 3/24/19 we have $15,607 in cash, up $2,899 from last report 3/10/19.  Membership income has stepped up with the recent warmer weather, and hopefully that will continue. With any luck, our dues income will cover most if not all of our preseason purchases of dinghy and windsurf gear, as well as the $12k insurance premium that comes due at the end of April (and gets paid in our next fiscal year, starting 5/1/19).  

 

Income  3/11 - 3/24/19

 

Regular memberships

$6,507

Donations

$100

Windsurf locker memberships

$400

Insurance and DMV refunds

$18

Total Income

$7,025

 

Spending    3/11 - 3/24/19

 

Dinghies--sail repairs 6 mainsails, 5 jibs, 3 gennakers

$754

Dayleaders: employer taxes

$399

Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, hot cups, cable for temperature for webcam page

$190

Activities--food for Girl Scout day 3/9/19, OH 3/10/19, Sr Study Grp dinners, parties, snack, hot chocolate, weedwhacker line, antenna mast clamp, thankyou cards

$1,003

Keelboats--sail repairs 5 jibs, 1 mainsail, hull cleaning, shore power cord

$577

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Safety Equipment: foulie repair supplies

$20

Credit card processing charges--

$171

Total Spending

$4,126

 

The budget is still in good shape overall, with only 37 days left in the fiscal year.  We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget).  

 

Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/24/19

   

Authorized FY Budget

DBW included

Actual thru 3/24/19 (90% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$150,788

89%

$19,212

 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)

 

UC Work-Study Reimbursement

$13,000

 

$11,082

85%

$1,918

 

Donations, surplus sales, interest, etc.

$13,574

 

$12,815

 

$759

 

     Total Income

$236,574

$40,000

$215,277

91%

$21,297

Authorized Spending

         
 

Club activities

$17,000

 

$15,584

92%

$1,416

 

Dinghies and rescue skiffs

$56,000

$20,310

$51,620

92%

$4,380

 

Windsurfing

$48,000

$17,000

$44,346

92%

$3,654

 

Keelboats

$20,000

$2,690

$13,586

68%

$6,414

 

Dayleaders

$48,000

 

$48,301

101%

($301)

 

Clubhouse and Yard

$18,000

 

$15,043

84%

$2,957

 

General Overhead

$55,000

 

$48,456

88%

$6,544

 

     Total Spending

$262,000

$40,000

$236,936

90%

$25,064



VOTES

 

Motions

Move

2nd

Unanimous Approval

Approve -  Senior project for Cooper Brown, leading JY15 repair clinics especially fiberglass repair

DZ

RA

Yes

Approve – Senior project for Tim Quick, upgrades to the Venture gudgeons, and approval of the project

PK

RA

Yes

Approve - Spending $15,800 for windsurfing gear (preseason purchases) to come out of next fiscal year's windsurfing budget.

DZ

RA

Yes

Approve - Spending $9,000 for UFO dinghy to come out of next fiscal year's dinghy budget, and approve loan from Dan Z to pay for dinghy, to be reimbursed next fiscal year

DZ

RA

Yes

Approve - Senior project for Tobias Sorensen, the Ballad of CSC song and video

Lon

PK

Tabled until next meeting

Approval of Online Motion passed unanimously—Amend Section L.1.4 of Operating Rules to add “The Third Vice Commodores may require special sign-off for specific keelboats.” at the end of the current paragraph.

JB

DZ

Yes

Approve – spending $3,000 more on dayleaders this fiscal year, to cover payroll for March

RA

DZ

Yes

Approve - expenditures in the Treasurer’s March 10 and March 24 2019 reports

PK

DZ

Yes

Adjourn the meeting at 6:33

JB

RA

Yes