All Meeting Minutes
March 24 Excomm Meeting Minutes
Meeting Date: March 24, 2019
Start Time: 6:29 PM
End Time: 6:33 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
N |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
N |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
Y |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
|
Second Vice Commodore (co) |
Will Yu |
WY |
N |
|
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Matt Hess |
MH |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
Y |
|
Port Captain (co) |
Brenden Kallaby |
BK |
N |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
N |
OFFICER REPORTS
Treasurer’s Reports
March 10, 2019 Treasurer’s Report:
As of 3/10/19 we have $12,708 in cash, down $1,360 from last report 2/24/19. There’s also about $1600 in the Paypal account, untapped since 2/23/19; membership income has been sluggish due to cold rainy weather.
|
Income 2/25 - 3/10/19 |
|
|
Donations |
$400 |
|
Credit card cash back |
$200 |
|
UC workstudy reimbursement |
$1,195 |
|
Total Income |
$1,795 |
|
Spending 2/25 - 3/10/19 |
|
|
Dinghies--boom bails |
$65 |
|
Dayleaders: wages, taxes, payroll processing |
$2,233 |
|
Clubhouse and Yard--antenna mast supplies, portapotty service, knife blades, acetone, umbrella, shower head |
$523 |
|
Keelboats--keelboat engine part, navigation lights |
$74 |
|
Taxes: DMV fee |
$19 |
|
Credit card processing charges-- |
$22 |
|
Rescue skiffs--27.5 gal gas for skiff |
$90 |
|
Tools--spray paint, drill bit, tap, nuts, bolts |
$40 |
|
Communications--website SSL certificate |
$90 |
|
Total Spending |
$3,155 |
The budget is still in good shape overall. We increased the Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increased the expected income from UC Work-Study Reimbursements and from Donations. We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget). Also, we should approve spending $9k each on the UFO foiling dinghy and the new novice windsurf boards out of next year’s budgets, just to be sure we approve all our spending in advance.
|
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/10/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 3/10/19 (86% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$143,881 |
85% |
$26,119 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
|
Donations, surplus sales, interest, etc. |
$13,574 |
$12,697 |
$877 |
|||
|
Total Income |
$236,574 |
$40,000 |
$208,252 |
88% |
$28,322 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$14,581 |
86% |
$2,419 |
||
|
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$50,866 |
91% |
$5,134 |
|
|
Windsurfing |
$48,000 |
$17,000 |
$44,346 |
92% |
$3,654 |
|
|
Keelboats |
$20,000 |
$2,690 |
$13,009 |
65% |
$6,991 |
|
|
Dayleaders |
$48,000 |
$47,903 |
100% |
$97 |
||
|
Clubhouse and Yard |
$18,000 |
$14,853 |
83% |
$3,147 |
||
|
General Overhead |
$55,000 |
$47,252 |
86% |
$7,748 |
||
|
Total Spending |
$262,000 |
$40,000 |
$232,810 |
89% |
$29,190 |
|
March 24, 2019 Treasurer’s Report:
As of 3/24/19 we have $15,607 in cash, up $2,899 from last report 3/10/19. Membership income has stepped up with the recent warmer weather, and hopefully that will continue. With any luck, our dues income will cover most if not all of our preseason purchases of dinghy and windsurf gear, as well as the $12k insurance premium that comes due at the end of April (and gets paid in our next fiscal year, starting 5/1/19).
|
Income 3/11 - 3/24/19 |
|
|
Regular memberships |
$6,507 |
|
Donations |
$100 |
|
Windsurf locker memberships |
$400 |
|
Insurance and DMV refunds |
$18 |
|
Total Income |
$7,025 |
|
Spending 3/11 - 3/24/19 |
|
|
Dinghies--sail repairs 6 mainsails, 5 jibs, 3 gennakers |
$754 |
|
Dayleaders: employer taxes |
$399 |
|
Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, hot cups, cable for temperature for webcam page |
$190 |
|
Activities--food for Girl Scout day 3/9/19, OH 3/10/19, Sr Study Grp dinners, parties, snack, hot chocolate, weedwhacker line, antenna mast clamp, thankyou cards |
$1,003 |
|
Keelboats--sail repairs 5 jibs, 1 mainsail, hull cleaning, shore power cord |
$577 |
|
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
|
Safety Equipment: foulie repair supplies |
$20 |
|
Credit card processing charges-- |
$171 |
|
Total Spending |
$4,126 |
The budget is still in good shape overall, with only 37 days left in the fiscal year. We still need to increase the Dayleader budget to cover the payroll for March (the April payroll comes out of next year’s budget).
|
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 3/24/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 3/24/19 (90% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$150,788 |
89% |
$19,212 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
|
Donations, surplus sales, interest, etc. |
$13,574 |
$12,815 |
$759 |
|||
|
Total Income |
$236,574 |
$40,000 |
$215,277 |
91% |
$21,297 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$15,584 |
92% |
$1,416 |
||
|
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$51,620 |
92% |
$4,380 |
|
|
Windsurfing |
$48,000 |
$17,000 |
$44,346 |
92% |
$3,654 |
|
|
Keelboats |
$20,000 |
$2,690 |
$13,586 |
68% |
$6,414 |
|
|
Dayleaders |
$48,000 |
$48,301 |
101% |
($301) |
||
|
Clubhouse and Yard |
$18,000 |
$15,043 |
84% |
$2,957 |
||
|
General Overhead |
$55,000 |
$48,456 |
88% |
$6,544 |
||
|
Total Spending |
$262,000 |
$40,000 |
$236,936 |
90% |
$25,064 |
|
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
Approve - Senior project for Cooper Brown, leading JY15 repair clinics especially fiberglass repair |
DZ |
RA |
Yes |
|
Approve – Senior project for Tim Quick, upgrades to the Venture gudgeons, and approval of the project |
PK |
RA |
Yes |
|
Approve - Spending $15,800 for windsurfing gear (preseason purchases) to come out of next fiscal year's windsurfing budget. |
DZ |
RA |
Yes |
|
Approve - Spending $9,000 for UFO dinghy to come out of next fiscal year's dinghy budget, and approve loan from Dan Z to pay for dinghy, to be reimbursed next fiscal year |
DZ |
RA |
Yes |
|
Approve - Senior project for Tobias Sorensen, the Ballad of CSC song and video |
Lon |
PK |
Tabled until next meeting |
|
Approval of Online Motion passed unanimously—Amend Section L.1.4 of Operating Rules to add “The Third Vice Commodores may require special sign-off for specific keelboats.” at the end of the current paragraph. |
JB |
DZ |
Yes |
|
Approve – spending $3,000 more on dayleaders this fiscal year, to cover payroll for March |
RA |
DZ |
Yes |
|
Approve - expenditures in the Treasurer’s March 10 and March 24 2019 reports |
PK |
DZ |
Yes |
|
Adjourn the meeting at 6:33 |
JB |
RA |
Yes |