All Meeting Minutes
4-7-19 ExComm Meeting Minutes
Meeting Date: April 7, 2019
Start Time: 6:00 PM
End Time: 6:09 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
N |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
|
Second Vice Commodore (co) |
Will Yu |
WY |
N |
|
Second Vice Commodore (co) |
Curt Lanyi |
CL |
N |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Matt Hess |
MH |
Y |
|
Port Captain (co) |
Lydia Lopez |
LL |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
First Vice (James) - Another Quest hull failed, we have contacted the manufacturer for replacement.
Third Vice - we cut the check for a new keelboat. We’ll make an announcement when the boat is officially ours.
Treasurer’s Report - As of 4/7/19 we have $5,377 in cash, down $10,229 from last report 3/24/19. Membership dues income has been strong, and we’ve paid for almost all of our expenses for the fiscal year. We do have some large reimbursements to pay out of next fiscal year’s budgets. We owe Dan Z $9.5k for the UFO he bought, and $13.3k is due 4/14 for the liability insurance and $8.4k is due 4/27 for the credit card to pay for the 7 novice windsurf boards. I’ll probably end up paying the insurance and credit card myself, to be reimbursed when the club has sufficient funds.
|
Income 3/25 - 4/7/19 |
|
|
Regular memberships |
$6,703 |
|
Donations, credit card cash back rewards |
$298 |
|
Total Income |
$7,001 |
|
Spending 3/25 - 4/7/19 |
|
|
Dinghies--parts for Venture rudder project, whipping twine, line, 8 sheaves 60 shackles 10 blocks, CF numbers, JY15 lock pin, RS800 port O rings |
$387 |
|
Dayleaders: wages, employer taxes, payroll processing, boater card fee |
$3,934 |
|
Windsurf--two 97l boards, foil, fin |
$3,672 |
|
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, dust masks and gloves, sandpaper, boxes for dinghy container, drain plugs, hot chocolate, tape measure, rubber strip, screws, wire brush, jig saw blades, contact cement, ball valves, hose fittings, lumber, screws, screwdriver, antenna mast supplies (coax, fittings, spray paint), sink drain fittings and holesaw, cotterpins for skiff trailers, propane, coffee, hoist cable, parking meter (for getting DSL cable splicing materials) |
$1,027 |
|
Activities--Pizza for 1st Girl Scout day, food for Girl Scouts day 2, food for TI Cruise and Sr Study, food for OH 4/6/19, clubhouse snacks, pizza for racing and Sr Study Group |
$1,953 |
|
Keelboats--keelboat trailer etc. (J/80 acquisition), fuel connectors for keelboat engines |
$5,018 |
|
Taxes: DMV fees and sales tax for registration of UFO 1 |
$951 |
|
Credit card processing charges-- |
$189 |
|
Rescue skiffs--30.5 gal gas for skiff |
$100 |
|
Total Spending |
$17,230 |
The budget is still in good shape overall, with only 23 days left in the fiscal year. Dayleaders budget ran $1.2k over and Activities ran $0.5k over. Windsurfing budget is entirely used up.
|
Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 4/7/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 4/7/19 (93% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$157,491 |
93% |
$12,509 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$40,592 |
101% |
($592) |
|
|
UC Work-Study Reimbursement |
$13,000 |
$11,082 |
85% |
$1,918 |
||
|
Donations, surplus sales, interest, etc. |
$13,574 |
$13,113 |
$461 |
|||
|
Total Income |
$236,574 |
$40,000 |
$222,278 |
94% |
$14,296 |
|
|
Authorized Spending |
||||||
|
Club activities |
$17,000 |
$17,537 |
103% |
($537) |
||
|
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$52,106 |
93% |
$3,894 |
|
|
Windsurfing |
$48,000 |
$17,000 |
$48,018 |
100% |
($18) |
|
|
Keelboats |
$20,000 |
$2,690 |
$18,604 |
93% |
$1,396 |
|
|
Dayleaders |
$51,000 |
$52,235 |
102% |
($1,235) |
||
|
Clubhouse and Yard |
$18,000 |
$16,070 |
89% |
$1,930 |
||
|
General Overhead |
$55,000 |
$49,596 |
90% |
$5,404 |
||
|
Total Spending |
$265,000 |
$40,000 |
$254,166 |
96% |
$10,834 |
|
Stella -- budget for next fiscal year 5/1/19 - 4/30/20
|
Current FY Budget |
DBW included |
Proposed FY Budget |
DBW included |
||
|
Expected Income |
|||||
|
Memberships (Regular and windsurf locker) |
$170,000 |
$196,000 |
|||
|
DBW reimbursement |
$40,000 |
$40,000 |
$40,000 |
$40,000 |
|
|
UC Work-Study Reimbursement |
$13,000 |
$20,000 |
|||
|
Donations, surplus sales, interest, etc. |
$13,574 |
$4,000 |
|||
|
Total Income |
$236,574 |
$40,000 |
$260,000 |
$40,000 |
|
|
Authorized Spending |
|||||
|
Club activities |
$17,000 |
$15,000 |
|||
|
Dinghies and rescue skiffs |
$56,000 |
$20,310 |
$53,000 |
$22,000 |
|
|
Windsurfing |
$48,000 |
$17,000 |
$44,000 |
$18,000 |
|
|
Keelboats |
$20,000 |
$2,690 |
$17,000 |
||
|
Dayleaders |
$51,000 |
$59,000 |
|||
|
Clubhouse and Yard |
$18,000 |
$16,000 |
|||
|
General Overhead |
$55,000 |
$56,000 |
|||
|
Total Spending |
$265,000 |
$40,000 |
$260,000 |
$40,000 |
|
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
Approve - Min Lee’s senior rating |
DZ |
PK |
Yes |
|
Approve - Tobias Sorenson senior project, provide entertainment for New Member events |
MLF |
Tabled until next meeting |
|
|
Approve - expenditures in the Treasurer’s April 7, 2019 report |
PK |
JC |
Yes |
|
Approve - all the spending listed in proposed budget for the next fiscal year |
PK |
RA |
Yes |
|
Adjourn the meeting at 6:09 |
CB |
MH |
Yes |