All Meeting Minutes

4-7-19 ExComm Meeting Minutes

Meeting Date:     April 7, 2019

Start Time:        6:00 PM

End Time:         6:09 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Matt Hess

MH

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y





OFFICER REPORTS

First Vice (James) - Another Quest hull failed, we have contacted the manufacturer for replacement.

Third Vice - we cut the check for a new keelboat. We’ll make an announcement when the boat is officially ours.

Treasurer’s Report - As of 4/7/19 we have $5,377 in cash, down $10,229 from last report 3/24/19.  Membership dues income has been strong, and we’ve paid for almost all of our expenses for the fiscal year.  We do have some large reimbursements to pay out of next fiscal year’s budgets. We owe Dan Z $9.5k for the UFO he bought, and $13.3k is due 4/14 for the liability insurance and $8.4k is due 4/27 for the credit card to pay for the 7 novice windsurf boards.  I’ll probably end up paying the insurance and credit card myself, to be reimbursed when the club has sufficient funds.

Income  3/25 - 4/7/19

 

Regular memberships

$6,703

Donations, credit card cash back rewards

$298

Total Income

$7,001

Spending  3/25 - 4/7/19

 

Dinghies--parts for Venture rudder project, whipping twine, line, 8 sheaves 60 shackles 10 blocks, CF numbers, JY15 lock pin, RS800 port O rings

$387

Dayleaders: wages, employer taxes, payroll processing, boater card fee

$3,934

Windsurf--two 97l boards, foil, fin

$3,672

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, dust masks and gloves, sandpaper, boxes for dinghy container, drain plugs, hot chocolate, tape measure, rubber strip, screws, wire brush, jig saw blades, contact cement, ball valves, hose fittings, lumber, screws, screwdriver, antenna mast supplies (coax, fittings, spray paint), sink drain fittings and holesaw, cotterpins for skiff trailers, propane, coffee, hoist cable, parking meter (for getting DSL cable splicing materials)

$1,027

Activities--Pizza for 1st Girl Scout day, food for Girl Scouts day 2, food for TI Cruise and Sr Study, food for OH 4/6/19, clubhouse snacks, pizza for racing and Sr Study Group

$1,953

Keelboats--keelboat trailer etc. (J/80 acquisition), fuel connectors for keelboat engines

$5,018

Taxes:  DMV fees and sales tax for registration of UFO 1

$951

Credit card processing charges--

$189

Rescue skiffs--30.5 gal gas for skiff

$100

Total Spending

$17,230

The budget is still in good shape overall, with only 23 days left in the fiscal year.  Dayleaders budget ran $1.2k over and Activities ran $0.5k over. Windsurfing budget is entirely used up.

Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 4/7/19

   
   

Authorized FY Budget

DBW included

Actual thru 4/7/19 (93% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$157,491

93%

$12,509

 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)

 

UC Work-Study Reimbursement

$13,000

 

$11,082

85%

$1,918

 

Donations, surplus sales, interest, etc.

$13,574

 

$13,113

 

$461

 

     Total Income

$236,574

$40,000

$222,278

94%

$14,296

Authorized Spending

         
 

Club activities

$17,000

 

$17,537

103%

($537)

 

Dinghies and rescue skiffs

$56,000

$20,310

$52,106

93%

$3,894

 

Windsurfing

$48,000

$17,000

$48,018

100%

($18)

 

Keelboats

$20,000

$2,690

$18,604

93%

$1,396

 

Dayleaders

$51,000

 

$52,235

102%

($1,235)

 

Clubhouse and Yard

$18,000

 

$16,070

89%

$1,930

 

General Overhead

$55,000

 

$49,596

90%

$5,404

 

     Total Spending

$265,000

$40,000

$254,166

96%

$10,834

 

Stella -- budget for next fiscal year 5/1/19 - 4/30/20

 

   

Current FY Budget

DBW included

Proposed FY Budget

DBW included

Expected Income

       
 

Memberships (Regular and windsurf locker)

$170,000

 

$196,000

 
 

DBW reimbursement

$40,000

$40,000

$40,000

$40,000

 

UC Work-Study Reimbursement

$13,000

 

$20,000

 
 

Donations, surplus sales, interest, etc.

$13,574

 

$4,000

 
 

     Total Income

$236,574

$40,000

$260,000

$40,000

Authorized Spending

       
 

Club activities

$17,000

 

$15,000

 
 

Dinghies and rescue skiffs

$56,000

$20,310

$53,000

$22,000

 

Windsurfing

$48,000

$17,000

$44,000

$18,000

 

Keelboats

$20,000

$2,690

$17,000

 
 

Dayleaders

$51,000

 

$59,000

 
 

Clubhouse and Yard

$18,000

 

$16,000

 
 

General Overhead

$55,000

 

$56,000

 
 

     Total Spending

$265,000

$40,000

$260,000

$40,000





VOTES

Motions

Move

2nd

Unanimous Approval

Approve - Min Lee’s senior rating

DZ

PK

Yes

Approve - Tobias Sorenson senior project, provide entertainment for New Member events

MLF

 

Tabled until next meeting

Approve - expenditures in the Treasurer’s April 7, 2019 report

PK

JC

Yes

Approve - all the spending listed in proposed budget for the next fiscal year

PK

RA

Yes

Adjourn the meeting at 6:09

CB

MH

Yes