All Meeting Minutes

May 19 Excomm Meeting

Meeting Date:     May 19, 2019

Start Time:        5:28 PM

End Time:         5:35 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y





OFFICER REPORTS

Treasurer’s Report - As of 5/19/19 we have $11,841 in cash, up $886 from last report 5/5/19. Income remains good despite rain, and hopefully DBW’s last minute requirements for registering with the Feds will be met without further delays so we can be reimbursed for the grant purchases we’ve already made.  Non-profit and charity tax returns have been filed and posted on the website and Guidestar.

 

Income  5/6 - 5/19/19

 

Regular memberships

$5,078

Donations

$69

Windsurf locker memberships

$400

UC workstudy reimbursement

$783

Total Income

$6,330

 

Spending  5/6 - 5/19/19

 

Dayleaders: wages, taxes, payroll processing

$1,131

Clubhouse and Yard--supplies for making seawall ladder and repairing DSL line and building sanding room, DSL service, water filter, snax

$338

Activities--food for Fast Track and Thurs nite racing

$798

Keelboats-hull cleaning, sail repair

$311

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Taxes: DMV reg fees, state income tax and charities registry filing fees

$107

Safety Equipment: wetsuits, postage to send old failed wetsuits for repair

$1,592

Credit card processing charges--

$130

Tools--drill bits set, drill bit

$25

Total Spending

$5,444

 

The budget remains infantile, keep working on feeding and changing the baby.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/19/19

   

Authorized FY Budget

DBW included

Actual thru 5/19/19 (5% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000

 

$9,554

5%

$186,446

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$20,000

 

$1,653

8%

$18,347

 

Donations, surplus sales, interest, etc.

$4,000

 

$69

2%

$3,931

 

     Total Income

$260,000

$40,000

$11,276

4%

$248,724

Authorized Spending

         
 

Club activities

$15,000

 

$798

5%

$14,202

 

Dinghies and rescue skiffs

$53,000

$22,000

$10,761

20%

$42,239

 

Windsurfing

$44,000

$18,000

$0

0%

$44,000

 

Keelboats

$17,000

 

$311

2%

$16,689

 

Dayleaders

$59,000

 

$5,029

9%

$53,971

 

Clubhouse and Yard

$16,000

 

$338

2%

$15,662

 

General Overhead

$56,000

 

$3,971

7%

$52,029

 

     Total Spending

$260,000

$40,000

$20,410

8%

$239,590




Treasurer’s Report 5/5/19

As of 5/5/19 we have $10,955 in cash, up $5,577 from last report 4/7/19.  The Treasurer is owed $13,290 for paying the insurance, to be repaid when the coffers reinflate.  The credit card payment due 5/27 is $8,886 for items including a windsurf board, a buncha PFD’s and wetsuits, dump fees, a Laser dolly, Quest mainsail and rudderblade, and JY rubrail and centerboard hangers.

 

Income  4/7 - 5/5/19

 

Regular memberships

$23,959

Donations, refund on 1994 slip deposit, surplus wetsuit sale

$5,423

Windsurf locker memberships

$2,000

UC workstudy reimbursement

$2,575

Total Income

$33,957

 

Spending  4/7 - 5/5/19

 

Dinghies--UFO sailboat, horn cleat, clevis pins, tiller extensions, mast track, glue, sail repairs

$11,163

Dayleaders: wages, taxes, payroll processing

$4,459

Windsurf--7 RRD novice boards (180, two145, two 155, two 158), 2 mast bottoms, gas for second vice

$8,516

Clubhouse and Yard--garbage service, DSL service, webcam for whiteboard, switch, whiteboard markers, garbage bags, fasteners, fuel line fittings, hot chocolate

$1,097

Activities--pizza for Thurs nite racing, coffee filters, snax, power supply

$327

Keelboats--engine part

$27

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Taxes: use tax and sales tax, DMV reg fees

$853

Safety Equipment: AED pads, dock fees, 1st aid supplies boxes, snax

$209

Credit card processing charges--

$590

Rescue skiffs--5.1 gal gas

$20

Tools--drill bits

$56

Communications--postage

$4

Office Supplies--tax return software

$45

Total Spending

$28,380

 

The budget is only five days old, it’s not quite as cute as a newborn.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/5/19

   

Authorized FY Budget

DBW included

Actual thru 5/5/19 (1% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000

 

$4,076

2%

$191,924

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$20,000

 

$870

4%

$19,130

 

Donations, surplus sales, interest, etc.

$4,000

 

$0

0%

$4,000

 

     Total Income

$260,000

$40,000

$4,946

2%

$255,054

Authorized Spending

         
 

Club activities

$15,000

 

$0

0%

$15,000

 

Dinghies and rescue skiffs

$53,000

$22,000

$10,761

20%

$42,239

 

Windsurfing

$44,000

$18,000

$0

0%

$44,000

 

Keelboats

$17,000

 

$0

0%

$17,000

 

Dayleaders

$59,000

 

$3,899

7%

$55,101

 

Clubhouse and Yard

$16,000

 

$0

0%

$16,000

 

General Overhead

$56,000

 

$307

1%

$55,693

 

     Total Spending

$260,000

$40,000

$14,967

6%

$245,033

 

Regular dues income last month set a record compared to previous Aprils.  This is prolly due to the emails to recently expired members, plus the dues hike, and especially plus the great weather.

 

The weather scored a little higher than this year last month:

 

 

VOTES

Motions

Move

2nd

Unanimous Approval

Carolyn Brown for Cruise Dinghy Skipper

JB

JC

Yes
(1 recusal)

Tim Quick senior rating Excomm approval

JC

PK

Yes

Memo Gunay senior rating Excomm approval

DZ

CB

Yes

Approve - expenditures in the Treasurer’s reports of May 5, 2019 and May 19, 2019

PK

CB

Yes

Adjourn the meeting at 5:35

PK

CB

Yes

Senior Projects for Fast Track Co-coordinators: Memo Gunay, Heather Breaux, Mark Elgood, Frances Moore.

JB

RA

100% on Slack

OR revisions to clarify the one-time volunteer requirement for JR rating

JB

RA

100% on Slack