All Meeting Minutes
May 19 Excomm Meeting
Meeting Date: May 19, 2019
Start Time: 5:28 PM
End Time: 5:35 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Joel Gussman |
JG |
N |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Mary Lucus-Flannery |
MLF |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Joshua Leihe |
JL |
N |
|
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
N |
|
Second Vice Commodore (co) |
Will Yu |
WY |
N |
|
Second Vice Commodore (co) |
Curt Lanyi |
CL |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Matt Hess |
MH |
N |
|
Port Captain (co) |
Lydia Lopez |
LL |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
N |
|
Treasurer |
Peter Kuhn |
PK |
Y |
|
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Treasurer’s Report - As of 5/19/19 we have $11,841 in cash, up $886 from last report 5/5/19. Income remains good despite rain, and hopefully DBW’s last minute requirements for registering with the Feds will be met without further delays so we can be reimbursed for the grant purchases we’ve already made. Non-profit and charity tax returns have been filed and posted on the website and Guidestar.
|
Income 5/6 - 5/19/19 |
|
|
Regular memberships |
$5,078 |
|
Donations |
$69 |
|
Windsurf locker memberships |
$400 |
|
UC workstudy reimbursement |
$783 |
|
Total Income |
$6,330 |
|
Spending 5/6 - 5/19/19 |
|
|
Dayleaders: wages, taxes, payroll processing |
$1,131 |
|
Clubhouse and Yard--supplies for making seawall ladder and repairing DSL line and building sanding room, DSL service, water filter, snax |
$338 |
|
Activities--food for Fast Track and Thurs nite racing |
$798 |
|
Keelboats-hull cleaning, sail repair |
$311 |
|
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
|
Taxes: DMV reg fees, state income tax and charities registry filing fees |
$107 |
|
Safety Equipment: wetsuits, postage to send old failed wetsuits for repair |
$1,592 |
|
Credit card processing charges-- |
$130 |
|
Tools--drill bits set, drill bit |
$25 |
|
Total Spending |
$5,444 |
The budget remains infantile, keep working on feeding and changing the baby.
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/19/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 5/19/19 (5% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
$9,554 |
5% |
$186,446 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
|
UC Work-Study Reimbursement |
$20,000 |
$1,653 |
8% |
$18,347 |
||
|
Donations, surplus sales, interest, etc. |
$4,000 |
$69 |
2% |
$3,931 |
||
|
Total Income |
$260,000 |
$40,000 |
$11,276 |
4% |
$248,724 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$798 |
5% |
$14,202 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$10,761 |
20% |
$42,239 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$0 |
0% |
$44,000 |
|
|
Keelboats |
$17,000 |
$311 |
2% |
$16,689 |
||
|
Dayleaders |
$59,000 |
$5,029 |
9% |
$53,971 |
||
|
Clubhouse and Yard |
$16,000 |
$338 |
2% |
$15,662 |
||
|
General Overhead |
$56,000 |
$3,971 |
7% |
$52,029 |
||
|
Total Spending |
$260,000 |
$40,000 |
$20,410 |
8% |
$239,590 |
|
Treasurer’s Report 5/5/19
As of 5/5/19 we have $10,955 in cash, up $5,577 from last report 4/7/19. The Treasurer is owed $13,290 for paying the insurance, to be repaid when the coffers reinflate. The credit card payment due 5/27 is $8,886 for items including a windsurf board, a buncha PFD’s and wetsuits, dump fees, a Laser dolly, Quest mainsail and rudderblade, and JY rubrail and centerboard hangers.
|
Income 4/7 - 5/5/19 |
|
|
Regular memberships |
$23,959 |
|
Donations, refund on 1994 slip deposit, surplus wetsuit sale |
$5,423 |
|
Windsurf locker memberships |
$2,000 |
|
UC workstudy reimbursement |
$2,575 |
|
Total Income |
$33,957 |
|
Spending 4/7 - 5/5/19 |
|
|
Dinghies--UFO sailboat, horn cleat, clevis pins, tiller extensions, mast track, glue, sail repairs |
$11,163 |
|
Dayleaders: wages, taxes, payroll processing |
$4,459 |
|
Windsurf--7 RRD novice boards (180, two145, two 155, two 158), 2 mast bottoms, gas for second vice |
$8,516 |
|
Clubhouse and Yard--garbage service, DSL service, webcam for whiteboard, switch, whiteboard markers, garbage bags, fasteners, fuel line fittings, hot chocolate |
$1,097 |
|
Activities--pizza for Thurs nite racing, coffee filters, snax, power supply |
$327 |
|
Keelboats--engine part |
$27 |
|
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
|
Taxes: use tax and sales tax, DMV reg fees |
$853 |
|
Safety Equipment: AED pads, dock fees, 1st aid supplies boxes, snax |
$209 |
|
Credit card processing charges-- |
$590 |
|
Rescue skiffs--5.1 gal gas |
$20 |
|
Tools--drill bits |
$56 |
|
Communications--postage |
$4 |
|
Office Supplies--tax return software |
$45 |
|
Total Spending |
$28,380 |
The budget is only five days old, it’s not quite as cute as a newborn.
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 5/5/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 5/5/19 (1% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
$4,076 |
2% |
$191,924 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
|
UC Work-Study Reimbursement |
$20,000 |
$870 |
4% |
$19,130 |
||
|
Donations, surplus sales, interest, etc. |
$4,000 |
$0 |
0% |
$4,000 |
||
|
Total Income |
$260,000 |
$40,000 |
$4,946 |
2% |
$255,054 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$0 |
0% |
$15,000 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$10,761 |
20% |
$42,239 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$0 |
0% |
$44,000 |
|
|
Keelboats |
$17,000 |
$0 |
0% |
$17,000 |
||
|
Dayleaders |
$59,000 |
$3,899 |
7% |
$55,101 |
||
|
Clubhouse and Yard |
$16,000 |
$0 |
0% |
$16,000 |
||
|
General Overhead |
$56,000 |
$307 |
1% |
$55,693 |
||
|
Total Spending |
$260,000 |
$40,000 |
$14,967 |
6% |
$245,033 |
|
Regular dues income last month set a record compared to previous Aprils. This is prolly due to the emails to recently expired members, plus the dues hike, and especially plus the great weather.
The weather scored a little higher than this year last month:
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
Carolyn Brown for Cruise Dinghy Skipper |
JB |
JC |
Yes |
|
Tim Quick senior rating Excomm approval |
JC |
PK |
Yes |
|
Memo Gunay senior rating Excomm approval |
DZ |
CB |
Yes |
|
Approve - expenditures in the Treasurer’s reports of May 5, 2019 and May 19, 2019 |
PK |
CB |
Yes |
|
Adjourn the meeting at 5:35 |
PK |
CB |
Yes |
|
Senior Projects for Fast Track Co-coordinators: Memo Gunay, Heather Breaux, Mark Elgood, Frances Moore. |
JB |
RA |
100% on Slack |
|
OR revisions to clarify the one-time volunteer requirement for JR rating |
JB |
RA |
100% on Slack |