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July 14 Executive Committee Minutes

Meeting Date:     July 14, 2019

Start Time:        6:10 PM

End Time:         6:29 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore (co)

Joel Gussman

JG

N

Commodore (co)

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore

Will Yu

WY

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore (Mary) - Joel met with Ali Endress, the Berkeley Marina manager, to discuss the lease and other waterfront business. There were no real take-aways, and the discussions are ongoing. The New Members’ parties are well attended, and creating a nice social environment. We have one more this summer and there will definitely be more next year. For future daytime parties we plan to ask a few skippers to come and give intro sails and/or more advanced sails which include rating evaluations. Next summer we plan to have 5 parties (up from 4 this year) some will be midday and some will be in the evening. We talked to Ray, he is on-board to be conduct chair. We will move forward and introduce him to the general membership, let everyone know what “conduct chair” means, and include a conduct chair FAQ on the website. We are still looking for a female co-chair, if anyone has suggestions.

 

Vice Commodore (Christina) - Emails are currently going out for the upcoming Open House (July 21). Volunteers are already responding. Steven, our banquet chair, is taking care of food. Loni is keeping track of our budget for club events. 

 

1st Vice (James) -  We had a dinghy repair clinic with adv dinghy students to get dinghies ready for fast track. Participation in the repair clinic is required for advanced dinghy students who want to be included in the upcoming gennaker lesson. Quest 2 is up and running.

 

Port Captain - We have a new day leader, Adrienne Coryell, who will cover the Saturday closing shift. Ray and Kevin are back and Heather left. Day Leaders are doing great, Adelaide Cahill got her junior rating and is sailing all the time. We are set for next semester too, when Ray won’t be here. Cooper is continuing to do DL trainings for dinghy rescues.

 

RC - We finished our 4th Fast Track, and Advanced Dinghy is moving along. Overall instruction is going well, although we have had days mid-week without enough instructors. We can probably improve this with an instructor workshop and working 1-on-1 with people interested in teaching. Wednesday Keelboat lessons are going well thanks to Christina and there has been good response from instructors. There have been several well attended workshops and clinics so far this summer. In August there will be a session to review the senior study group curriculum and timing. We will address questions as to whether we are teaching the right stuff at the right time and how or if the J80 fits into the curriculum.

 

Treasure -  As of 7/14/19 we have $7,583 in cash, down $1,430 from last report 6/30/19.  We also have about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant, and about $4k for the Merit haulout, $2.9k credit card payment due end of July, and about $1.4k on Wet Marine account due next month, so we’re holding off on purchases over $250 for now.

Income  7/1 - 7/14/19

  

Regular memberships

$12,462

Total Income

$12,462

Spending 7/1 - 7/14/19

  

Dinghies--gas and tolls for 1st vice getting Laser parts

$35

Dayleaders: wages, taxes, payroll processing

$6,291

Clubhouse and Yard--wiring supplies, DSL service

$75

Activities--food for 6/16 OH and Fast Tracks and capsize clinic and dinghy games, snax for clubhouse

$1,474

Keelboats-wires and parts for J80, line, cleaning supplies, sandpaper and disc

$1,860

City of Berkeley--rent on clubhouse and yard space, 5th lease year, less credit for rent that City received but didn't record properly

$739

Taxes: sales tax on wholesale purchases 4/1 - 6/30/19, DMV registration fees

$3,112

Credit card processing charges

$305

Total Spending

$13,892

The budget is in good shape, except for no reimbursement from DBW yet.  

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 7/14/19

 

 

Authorized FY Budget

DBW included

Actual thru 7/14/19 (20% of FY)

Percentage of Budget

Remaining

Expected Income

  

 

      
 

Memberships (Regular and windsurf locker)

$196,000

 

$60,884

31%

$135,116
 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000
 

UC Work-Study Reimbursement

$20,000

 

$2,584

13%

$17,416
 

Donations, surplus sales, interest, etc.

$4,000

 

$527

13%

$3,473
 

      Total Income

$260,000

$40,000

$63,995

25%

$196,005

Authorized Spending

  

 

      
 

Club activities

$15,000

 

$4,861

32%

$10,139
 

Dinghies and rescue skiffs

$53,000

$22,000

$18,466

35%

$34,534
 

Windsurfing

$44,000

$18,000

$15,049

34%

$28,951
 

Keelboats

$17,000

 

$6,741

40%

$10,259
 

Dayleaders

$59,000

 

$18,250

31%

$40,750
 

Clubhouse and Yard

$16,000

 

$2,202

14%

$13,798
 

General Overhead

$56,000

 

$16,679

30%

$39,321
 

      Total Spending

$260,000

$40,000

$77,387

30%

$182,613

Treasurer’s Report 6/30/19

As of 6/30/19 we have $9,013 in cash, down $2,828 from last report 5/19/19.  We also have over $5k in paychecks to cut tomorrow, and about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant.

 

Income  5/20 - 6/30/19

  

Regular memberships

$38,093

Donations

$58

Windsurf locker memberships

$775

Credit card cash back rewards

$400

UC workstudy reimbursement

$931

Total Income

$40,257

 

Spending  5/20 - 6/30/19

  

Dinghies-- RS Quest mainsail, 2 Laser dollies, sail feeder, Quest rudderblade,  JY spreader brackets, JY centerboards, bilge pumps, spinnaker repair tape, cotter rings, batten tips, rivets, welding RS500 centerboard stirrups, polyester resin and hardener, spray paint, cleats, JY rubrail and centerboard hanger, Venture jib halyards, quick release pins, plastic strip, disposable gloves, fast pins, paddles, caulk, hiking stick clips, tethers, line, hiking sticks, horn, sail repairs

$7,239

Dayleaders: wages, taxes, payroll processing

$6,929

Windsurf-- 5 windsurf boards, 24 sails, mast tops, board nose protectors, gas for second vice, sanding discs, hooks, stencils, acetone, epoxy, coveralls, dust masks, sail repairs, sail tape

$15,049

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, wire connectors and cable, spray paint, bolts, MOB bin, shelf, propane, dish soap, snax, trashcans, dump fees and trailer rental for yard cleanup, disposable utensils, spring, fasteners,  paper towels, milk, veg oil, showerheads, roofing, plywood, brooms, dustpans, gloves

$1,789

Insurance--addition to list of insured hulls

$109

Activities--food for OH and GMM 5/19/19 and Memorial Day BBQ and Fast Tracks and Thurs nite racing and Advanced Dinghy seminars and MOB training, snax for clubhouse

$2,589

Keelboats-bottom paint J/80, blocks and fittings and mast removal supplies and reef points and workparty food for  J/80, haulout supplies Merit, epoxy resin, pump, mixsticks, line, twine, graphite powder, wiring supplies, hull cleaning, sail repairs, part for broken motor mount,battery charger, AC receptacle, warranty, clevis pins and rings, step light, fender

$4,571

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Safety Equipment: 35 PFD's, 9 wetsuits, warranty VHF dayleader radio

$1,608

Credit card processing charges

$946

Rescue skiffs--76 gal gas, thru-hulls for skiff bilge pump discharge, socket, caulk, motor service parts

$431

Tools--angle grinder, sander backing pads, grommet tool, wrench, wire wheel, trash bags, blow gun

$115

Communications--website software and support fee, email service subscription, signout book copying and binding, OH signup sheet copying

$583

Office Supplies--labelmaker, tape, notarize SAM.gov letter, checks for Treasurer

$113

Total Spending

$43,085



The budget is in good shape, except for no reimbursement from DBW yet.  Spending is ahead of income thanks to preseason purchases, but income has been very strong.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 6/30/19
   

Authorized FY Budget

DBW included

Actual thru 6/30/19 (16% of FY)

Percentage of Budget

Remaining

Expected Income

          
 

Memberships (Regular and windsurf locker)

$196,000 

  

$48,422 

25%

$147,578 
 

DBW reimbursement

$40,000 

$40,000 

$0 

0%

$40,000 
 

UC Work-Study Reimbursement

$20,000 

  

$2,584 

13%

$17,416 
 

Donations, surplus sales, interest, etc.

$4,000 

  

$527 

13%

$3,473 
 

      Total Income

$260,000 

$40,000 

$51,533 

20%

$208,467 

Authorized Spending

          
 

Club activities

$15,000 

  

$3,387 

23%

$11,613 
 

Dinghies and rescue skiffs

$53,000 

$22,000 

$18,431 

35%

$34,569 
 

Windsurfing

$44,000 

$18,000 

$15,049 

34%

$28,951 
 

Keelboats

$17,000 

  

$4,882 

29%

$12,118 
 

Dayleaders

$59,000 

  

$11,959 

20%

$47,041 
 

Clubhouse and Yard

$16,000 

  

$2,127 

13%

$13,873 
 

General Overhead

$56,000 

  

$11,048 

20%

$44,952 
 

      Total Spending

$260,000 

$40,000 

$63,495 

24%

$196,505 



Regular dues income this month was at the record level set in June 2014.

 

The excellent income was no doubt due to the email outreach campaigns, the calendar, and the great weather (below).

 




VOTES

Motions

Move

2nd

Unanimous Approval

Approve Tobias Senior Project to clean out and organize the board hospital

DZ

MLF

Yes

Approve Senior Skipper rating for Cooper Butler-Brown

CB

CPH

Yes

Approve the expenditures in the Treasurer’s Reports

PK

JB

Yes

Adjourn the meeting at 6:29

BK

MLF

Yes