All Meeting Minutes
July 14 Executive Committee Minutes
Meeting Date: July 14, 2019
Start Time: 6:10 PM
End Time: 6:29 PM
Location: CSC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore (co) |
Joel Gussman |
JG |
N |
Commodore (co) |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore |
Will Yu |
WY |
N |
Third Vice Commodore |
Ryan Alder |
RA |
N |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
Y |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Commodore (Mary) - Joel met with Ali Endress, the Berkeley Marina manager, to discuss the lease and other waterfront business. There were no real take-aways, and the discussions are ongoing. The New Members’ parties are well attended, and creating a nice social environment. We have one more this summer and there will definitely be more next year. For future daytime parties we plan to ask a few skippers to come and give intro sails and/or more advanced sails which include rating evaluations. Next summer we plan to have 5 parties (up from 4 this year) some will be midday and some will be in the evening. We talked to Ray, he is on-board to be conduct chair. We will move forward and introduce him to the general membership, let everyone know what “conduct chair” means, and include a conduct chair FAQ on the website. We are still looking for a female co-chair, if anyone has suggestions.
Vice Commodore (Christina) - Emails are currently going out for the upcoming Open House (July 21). Volunteers are already responding. Steven, our banquet chair, is taking care of food. Loni is keeping track of our budget for club events.
1st Vice (James) - We had a dinghy repair clinic with adv dinghy students to get dinghies ready for fast track. Participation in the repair clinic is required for advanced dinghy students who want to be included in the upcoming gennaker lesson. Quest 2 is up and running.
Port Captain - We have a new day leader, Adrienne Coryell, who will cover the Saturday closing shift. Ray and Kevin are back and Heather left. Day Leaders are doing great, Adelaide Cahill got her junior rating and is sailing all the time. We are set for next semester too, when Ray won’t be here. Cooper is continuing to do DL trainings for dinghy rescues.
RC - We finished our 4th Fast Track, and Advanced Dinghy is moving along. Overall instruction is going well, although we have had days mid-week without enough instructors. We can probably improve this with an instructor workshop and working 1-on-1 with people interested in teaching. Wednesday Keelboat lessons are going well thanks to Christina and there has been good response from instructors. There have been several well attended workshops and clinics so far this summer. In August there will be a session to review the senior study group curriculum and timing. We will address questions as to whether we are teaching the right stuff at the right time and how or if the J80 fits into the curriculum.
Treasure - As of 7/14/19 we have $7,583 in cash, down $1,430 from last report 6/30/19. We also have about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant, and about $4k for the Merit haulout, $2.9k credit card payment due end of July, and about $1.4k on Wet Marine account due next month, so we’re holding off on purchases over $250 for now.
Income 7/1 - 7/14/19 |
|
Regular memberships |
$12,462 |
Total Income |
$12,462 |
Spending 7/1 - 7/14/19 |
|
Dinghies--gas and tolls for 1st vice getting Laser parts |
$35 |
Dayleaders: wages, taxes, payroll processing |
$6,291 |
Clubhouse and Yard--wiring supplies, DSL service |
$75 |
Activities--food for 6/16 OH and Fast Tracks and capsize clinic and dinghy games, snax for clubhouse |
$1,474 |
Keelboats-wires and parts for J80, line, cleaning supplies, sandpaper and disc |
$1,860 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year, less credit for rent that City received but didn't record properly |
$739 |
Taxes: sales tax on wholesale purchases 4/1 - 6/30/19, DMV registration fees |
$3,112 |
Credit card processing charges |
$305 |
Total Spending |
$13,892 |
The budget is in good shape, except for no reimbursement from DBW yet.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 7/14/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 7/14/19 (20% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$60,884 |
31% |
$135,116 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$2,584 |
13% |
$17,416 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$527 |
13% |
$3,473 |
|
Total Income |
$260,000 |
$40,000 |
$63,995 |
25% |
$196,005 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$4,861 |
32% |
$10,139 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$18,466 |
35% |
$34,534 |
|
Windsurfing |
$44,000 |
$18,000 |
$15,049 |
34% |
$28,951 |
|
Keelboats |
$17,000 |
|
$6,741 |
40% |
$10,259 |
|
Dayleaders |
$59,000 |
|
$18,250 |
31% |
$40,750 |
|
Clubhouse and Yard |
$16,000 |
|
$2,202 |
14% |
$13,798 |
|
General Overhead |
$56,000 |
|
$16,679 |
30% |
$39,321 |
|
Total Spending |
$260,000 |
$40,000 |
$77,387 |
30% |
$182,613 |
Treasurer’s Report 6/30/19
As of 6/30/19 we have $9,013 in cash, down $2,828 from last report 5/19/19. We also have over $5k in paychecks to cut tomorrow, and about $17k of reimbursements to be made once DBW pays us $12.6k for the windsurf boards we bought on our grant.
Income 5/20 - 6/30/19 |
|
Regular memberships |
$38,093 |
Donations |
$58 |
Windsurf locker memberships |
$775 |
Credit card cash back rewards |
$400 |
UC workstudy reimbursement |
$931 |
Total Income |
$40,257 |
Spending 5/20 - 6/30/19 |
|
Dinghies-- RS Quest mainsail, 2 Laser dollies, sail feeder, Quest rudderblade, JY spreader brackets, JY centerboards, bilge pumps, spinnaker repair tape, cotter rings, batten tips, rivets, welding RS500 centerboard stirrups, polyester resin and hardener, spray paint, cleats, JY rubrail and centerboard hanger, Venture jib halyards, quick release pins, plastic strip, disposable gloves, fast pins, paddles, caulk, hiking stick clips, tethers, line, hiking sticks, horn, sail repairs |
$7,239 |
Dayleaders: wages, taxes, payroll processing |
$6,929 |
Windsurf-- 5 windsurf boards, 24 sails, mast tops, board nose protectors, gas for second vice, sanding discs, hooks, stencils, acetone, epoxy, coveralls, dust masks, sail repairs, sail tape |
$15,049 |
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, wire connectors and cable, spray paint, bolts, MOB bin, shelf, propane, dish soap, snax, trashcans, dump fees and trailer rental for yard cleanup, disposable utensils, spring, fasteners, paper towels, milk, veg oil, showerheads, roofing, plywood, brooms, dustpans, gloves |
$1,789 |
Insurance--addition to list of insured hulls |
$109 |
Activities--food for OH and GMM 5/19/19 and Memorial Day BBQ and Fast Tracks and Thurs nite racing and Advanced Dinghy seminars and MOB training, snax for clubhouse |
$2,589 |
Keelboats-bottom paint J/80, blocks and fittings and mast removal supplies and reef points and workparty food for J/80, haulout supplies Merit, epoxy resin, pump, mixsticks, line, twine, graphite powder, wiring supplies, hull cleaning, sail repairs, part for broken motor mount,battery charger, AC receptacle, warranty, clevis pins and rings, step light, fender |
$4,571 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: 35 PFD's, 9 wetsuits, warranty VHF dayleader radio |
$1,608 |
Credit card processing charges |
$946 |
Rescue skiffs--76 gal gas, thru-hulls for skiff bilge pump discharge, socket, caulk, motor service parts |
$431 |
Tools--angle grinder, sander backing pads, grommet tool, wrench, wire wheel, trash bags, blow gun |
$115 |
Communications--website software and support fee, email service subscription, signout book copying and binding, OH signup sheet copying |
$583 |
Office Supplies--labelmaker, tape, notarize SAM.gov letter, checks for Treasurer |
$113 |
Total Spending |
$43,085 |
The budget is in good shape, except for no reimbursement from DBW yet. Spending is ahead of income thanks to preseason purchases, but income has been very strong.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 6/30/19 |
||||||
Authorized FY Budget |
DBW included |
Actual thru 6/30/19 (16% of FY) |
Percentage of Budget |
Remaining |
||
Expected Income |
||||||
Memberships (Regular and windsurf locker) |
$196,000 |
$48,422 |
25% |
$147,578 |
||
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
0% |
$40,000 |
|
UC Work-Study Reimbursement |
$20,000 |
$2,584 |
13% |
$17,416 |
||
Donations, surplus sales, interest, etc. |
$4,000 |
$527 |
13% |
$3,473 |
||
Total Income |
$260,000 |
$40,000 |
$51,533 |
20% |
$208,467 |
|
Authorized Spending |
||||||
Club activities |
$15,000 |
$3,387 |
23% |
$11,613 |
||
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$18,431 |
35% |
$34,569 |
|
Windsurfing |
$44,000 |
$18,000 |
$15,049 |
34% |
$28,951 |
|
Keelboats |
$17,000 |
$4,882 |
29% |
$12,118 |
||
Dayleaders |
$59,000 |
$11,959 |
20% |
$47,041 |
||
Clubhouse and Yard |
$16,000 |
$2,127 |
13% |
$13,873 |
||
General Overhead |
$56,000 |
$11,048 |
20% |
$44,952 |
||
Total Spending |
$260,000 |
$40,000 |
$63,495 |
24% |
$196,505 |
Regular dues income this month was at the record level set in June 2014.
The excellent income was no doubt due to the email outreach campaigns, the calendar, and the great weather (below).
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Approve Tobias Senior Project to clean out and organize the board hospital |
DZ |
MLF |
Yes |
Approve Senior Skipper rating for Cooper Butler-Brown |
CB |
CPH |
Yes |
Approve the expenditures in the Treasurer’s Reports |
PK |
JB |
Yes |
Adjourn the meeting at 6:29 |
BK |
MLF |
Yes |