All Meeting Minutes

September 15, 2019 - Excomm Meeting minutes

Meeting Date:        September 15, 2019

Start Time:             5:08 PM

End Time:              6:15 PM

Location:                CSC clubhouse

 ATTENDANCE

Title

Name

Code

Present

Commodore (co)

Joel Gussman

JG

N

Commodore (co)

Mary Lucus-Flannery

MLF

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore

Will Yu

WY

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

N

 

OFFICER REPORTS

Vice Commodore (Christina) – Thank you to Ryan Alder for getting CSC listed with Google’s employee volunteer program, which (like other employer volunteer programs) will either match an employee’s contribution to CSC or contribute $10 to CSC for every hour of CSC volunteer work by an employee.  Robert Ofsevit suggested that we set out a sandwich sign for the week preceding every Open House to publicize the event, big thanks to him for volunteering to make the sign and set it out and put it away every day for a week preceding the next Open House. Just kidding.  But we are going to make more flyers to hand out at the clubhouse. Next year we’ll change our publicity materials to say that Open House signups are 1 to 3 pm. So far this year 1421 people went out on Introductory Sails during our Open Houses, including 216 today, which is great considering that one of our Open Houses had to be cancelled, and another was closed early due to inclement weather.  Keelboat lessons on Wed. night are going well, a googledocs signup is in place and we usually have about 7 students showing up, plus we have more teachers now than we had at the start of the season. We’ll be updating the Open House signup to include a photo release for publicity.

 Rear Commodore (John) – We’re getting more instructors for Monday and Thursday lessons (thanks to Mark E and Gene G among other stalwarts).  So far about 20 people have expressed interest in the 1st Aid class which will cost about $60/person, I’m contacting the instructor, and Ryan Alder is contacting Berkeley Yacht Club for possible free use of a meeting room.

 Port Captain (Brenden) -  Dayleader assignments are finalized, all have work-study funding.  Wednesday will be ½ volunteer dayleader, ½ paid dayleader, and later in the fall Wednesday will be volunteer dayleader only, no paid dayleader.  We may incorporate 1st Aid topics into dayleader training in the future, all but one dayleader already have US 1st Aid training (the exception has Israeli 1st Aid training).

 Third Vice Commodore (Ryan) – The new J/80 is ready for use, and we are signing off Senior and Cruising Keelboat Skippers to use it—so far Saul Schumsky, James Clarkson, Seamus Vanecko, Dan Zaslavsky, Mark Playsted, and me (Ryan Alder) have been signed off.  The trailer that came with the J/80 has been sold. We are finding a good fix for the Commander tillers that became wobbly recently.

 Treasurer (Peter,  for Stella) - As of 9/15/19 we have $ $10,275 in cash, up $4,429 from last report 8/18/19.   

Income  8/18 - 9/15/19

 

Regular memberships

$20,524

Donations

$747

Credit card cash back rewards

$200

Surplus sales: trailer

$120

UC work-study reimbursement

$1,616

Total Income

$23,207

Spending 8/18 - 9/15/19

 

Dinghies--paddles, cotter rings, bumpers, shock cord, blocks, fuel filter, fast pin, bobble, cam cleat repair kit, dump fee Quest hull,  boom ends, non-skid foam material, rivets, cam cleats, acetone, gooseneck fittings, JY tillers, batten material and ends, sail repair tape

$1,903

Dayleaders: wages, taxes, payroll processing

$7,465

Windsurf--gas for second vice, cabinet construction supplies, sanding discs, backing pad, spray paint, alcohol

$638

Clubhouse and Yard--portapotty service, DSL service, hoist pushbutton for City, propane, coffee, safety tread for clubhouse steps, trash bags, sling supplies, shower parts, spray primer, plumbers tape, snax, dish soap, no parking sign, windsurf cabinet materials, spray paint, fasteners

$1,089

Insurance--Directors and Officers (covers all club volunteers against personal lawsuits arising from club activities)

$1,619

Activities--food for 8/18 Open House & General Membership Meeting, youth rides, Advanced Dinghy Seminar sessions May - August, Fast Track dinners, Tuesday night gennaker runs, Thursday night racing; snax for clubhouse, Angel Island cruise dock fees

$1,911

Keelboats--throwable cushion, epoxy resin, pump, brushes, wire connectors, J/80 line cable eyes & swages, fenders, twine, windex, cam cleat, blocks, ball, tiller extension socket, shackles, sail stops, cleats, teak plugs, fasteners, battery box, strap, guide, LED bulb, caulk, deck plates, caulk, jib fairlead car, motor mount, keelboat engine parts

$1,455

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Taxes: streetlight assessment

$10

Safety Equipment: dayleader PFDs, warranty exchange on dayleader VHF radio

$215

Credit card processing charges

$518

Rescue skiffs--fuel tank, inner tubes, skiff trailer repair materials, 116 gallons of gasoline

$652

Tools--angle grinders, backing pad, brushes, knives, dremel tool part, riveter jaws, riveters

$191

Communications--email service subscription

$100

Total Spending

$18,779

The budget is in good shape overall, but individual budgets may need to be decreased or increased to rebalance the budget, unless we get DBW reimbursement for the UFO, and also unless dues income exceeds expectations.

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 9/15/19

 

 

Authorized FY Budget

DBW included

Actual thru 9/15/19 (38% of FY)

Percentage of Budget

Remaining

Expected Income

 

 

     
 

Memberships (Regular and windsurf locker)

$196,000

 

$109,642

56%

$86,358

 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378

 

UC Work-Study Reimbursement

$20,000

 

$5,436

27%

$14,564

 

Donations, surplus sales, interest, etc.

$4,000

 

$2,473

62%

$1,527

 

Total Income

$260,000

$40,000

$130,173

50%

$129,827

Authorized Spending

 

 

     
 

Club activities

$15,000

 

$8,616

57%

$6,384

 

Dinghies and rescue skiffs

$53,000

$22,000

$27,804

52%

$25,196

 

Windsurfing

$44,000

$18,000

$18,170

41%

$25,830

 

Keelboats

$17,000

 

$14,589

86%

$2,411

 

Dayleaders

$59,000

 

$33,045

56%

$25,955

 

Clubhouse and Yard

$16,000

 

$5,495

34%

$10,505

 

General Overhead

$56,000

 

$41,769

75%

$14,231

 

Total Spending

$260,000

$40,000

$140,873

54%

$119,127

VOTES

 

Motions

Move

2nd

Unanimous Approval?

Confirm approval of following motions already unanimously approved by online vote:

1.  Award Dan Zaslavsky lifetime membership for his service to the club

2.  Approve  Andy Hacket senior dinghy rating

3.  Renew privileges for Mike Sherrell to lead

  around-the-pier races

4.  Approve Joel Gussman Cruising skipper rating

  

CPH

PK

Yes

Adjourn the meeting at 6:15 pm

MLF

JB

Yes