All Meeting Minutes
Nov 14 2019 Excomm Meeting minutes
Meeting Date: Nov 14, 2019
Start Time: 7:00 PM
End Time: 7:07 PM
Location: BYC clubhouse
ATTENDANCE
Title |
Name |
Code |
Present |
Commodore |
Joel Gussman |
JG |
Y |
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
Vice Commodore (co) |
Lonnie D. |
LD |
N |
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
First Vice Commodore (co) |
Dan Zaslavsky |
DZ |
Y |
Second Vice Commodore (co) |
Will Yu |
WY |
Y |
Third Vice Commodore |
Ryan Alder |
RA |
Y |
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
Rear Commodore (co) |
Matt Hess |
MH |
N |
Port Captain (co) |
Lydia Lopez |
LL |
N |
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
Treasurer |
Peter Kuhn |
PK |
N |
Secretary |
Carolyn Brown |
CB |
Y |
OFFICER REPORTS
Officers’ reports are given at the GMM immediately following this Excomm meeting.
SL-- Treasurer’s Report:
As of 11/14/19 we have $13,756 in cash, up $194 from last report 10/13/19.
Income 10/14 - 11/14/19 |
|
Regular memberships |
$9,797 |
Donations (big thanks to all you who’ve signed up with their employers’ volunteer contribution programs!) |
$460 |
Surplus sales: keelboat gear |
$57 |
UC workstudy reimbursement |
$2,289 |
Total Income |
$12,603 |
Spending 10/14 - 11/14/19 |
|
Dinghies--dinghy sail repairs, workparty snax, line, shock cord, kite sock materials, Venture mast gates, dolly tires |
$1,170 |
Dayleaders: wages, taxes, payroll processing, bridge toll for Tony To VDL |
$3,984 |
Windsurf--windsurf board and sail hardware, shipping, gas for second vice, carbon mast extension, |
$1,819 |
Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf cabinet and sail cover supplies, shipping for hoist template, aluminum strip, rubber mallet, plates, mailing tubes and mylar and box to ship hoist template, router |
$1,557 |
Activities--food for 10/20 Open House, rental BYC for 11/14 GMM, camping fees and food for 8/10 Angel I. cruise, snax for clubhouse |
$1,076 |
Keelboats--keelboat sail repairs, hull cleaning, fuel line and tube for keelboat engines, block, hooks, fasteners, hose clamps, rig tape |
$1,166 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Safety Equipment: charger cradle for VHF radio |
$23 |
Credit card processing charges |
$297 |
Rescue skiffs--gas, fuse diode, grease, silicone, caster wheel, fasteners, drill bit |
$162 |
Tools--JY socket, sanding discs, sander belts, gloves, hole saw |
$65 |
Communications--postage to return skiff parts, email service, domain name renewal |
$77 |
Total Spending |
$12,409 |
The budget is in good shape overall, and dues income has been very good. We still need to reduce some budgets and increase others, but I don’t yet have all the info needed to propose all the changes. Keelboats budget needs increase, some expenses not yet submitted. General Overhead budget needs an increase, depends if we can get cheaper insurance. Dinghies budget may need increase (and DBW reimbursement may decrease) depending if DBW will reimburse UFO or if we get another dinghy reimbursed this year. Membership income could be increased based on dues collected to date. Clubhouse and Yard, Windsurfing, and Activities may get cuts if needed for solvency.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 11/14/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 11/14/19 (54% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$138,714 |
71% |
$57,286 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$7,725 |
39% |
$12,275 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$2,989 |
75% |
$1,011 |
|
Total Income |
$260,000 |
$40,000 |
$162,051 |
62% |
$97,949 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$10,522 |
70% |
$4,478 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$30,471 |
57% |
$22,529 |
|
Windsurfing |
$44,000 |
$18,000 |
$20,709 |
47% |
$23,291 |
|
Keelboats |
$17,000 |
|
$16,386 |
96% |
$614 |
|
Dayleaders |
$59,000 |
|
$43,963 |
75% |
$15,037 |
|
Clubhouse and Yard |
$16,000 |
|
$7,895 |
49% |
$8,105 |
|
General Overhead |
$56,000 |
|
$49,847 |
89% |
$6,153 |
|
Total Spending |
$260,000 |
$40,000 |
$169,270 |
65% |
$90,730 |
October 13 Excomm meeting
SL--Treasurer’s Report
As of 10/13/19 we have $13,562 in cash, up $3,286 from last report 9/15/19.
Income 9/16 - 10/13/19 |
|
Regular memberships |
$19,042 |
Windsurf locker memberships |
$233 |
Total Income |
$19,275 |
Spending 9/16 - 10/13/19 |
|
Dinghies--cleats, sail repair tape, hiking stick, bumper strip, sling ring, tiller clip, boots, Selden gooseneck fitting |
$614 |
Dayleaders: wages, taxes, payroll processing, dayleader VHF radios, knives |
$6,933 |
Windsurf--gas for second vice, windsurf cabinet and shelf construction supplies, epoxy hardener |
$720 |
Clubhouse and Yard--portapotty service, hoist template for City, asphalt and tamper to fix potholes (thanks Compass), coffee, trash bags, snax, paper towels, lock lubricant, -cable ties, tape, cold and hot cups, spoons, DSL service for clubhouse computer |
$842 |
Insurance--workers compensation |
$1,628 |
Activities--food for 9/15 Open House, Thursday night racing, snax for clubhouse |
$831 |
Keelboats--hull cleaning, J/80 fixup parts, track slides, fasteners, placards, cushions, fast pins, light, twine, wiring connectors, boat hook, block, wire, fenders, tubing, lube spray, grease |
$630 |
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
Taxes: use tax on wholesale purchases, DMV fees to register boats |
$1,163 |
Safety Equipment: 1st aid supplies, used wetsuit |
$23 |
Credit card processing charges |
$469 |
Rescue skiffs--85 gallons gasoline, steering and gearshift and throttle cables, fuel line, primer bulb, front caster wheels for trailers |
$721 |
Tools--drill bits, safety glasses, clamps, rotary files |
$110 |
Communications--DBW meeting expenses, email service subscription, windsurf signout books, signs for safety equipment, blog software |
$292 |
Total Spending |
$15,988 |
The budget is in good shape overall, and dues income has been very good. Thanks to Will Yu’s excellent suggestion, we may reduce our insurance cost significantly. However, we may still need to reduce some budgets and increase others.
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 10/13/19 |
||||||
|
|
Authorized FY Budget |
DBW included |
Actual thru 10/13/19 (45% of FY) |
Percentage of Budget |
Remaining |
Expected Income |
|
|||||
Memberships (Regular and windsurf locker) |
$196,000 |
|
$128,917 |
66% |
$67,083 |
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
UC Work-Study Reimbursement |
$20,000 |
|
$5,436 |
27% |
$14,564 |
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$2,473 |
62% |
$1,527 |
|
Total Income |
$260,000 |
$40,000 |
$149,448 |
57% |
$110,552 |
|
Authorized Spending |
|
|||||
Club activities |
$15,000 |
|
$9,446 |
63% |
$5,554 |
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$29,139 |
55% |
$23,861 |
|
Windsurfing |
$44,000 |
$18,000 |
$18,890 |
43% |
$25,110 |
|
Keelboats |
$17,000 |
|
$15,219 |
90% |
$1,781 |
|
Dayleaders |
$59,000 |
|
$39,978 |
68% |
$19,022 |
|
Clubhouse and Yard |
$16,000 |
|
$6,337 |
40% |
$9,663 |
|
General Overhead |
$56,000 |
|
$47,297 |
84% |
$8,703 |
|
Total Spending |
$260,000 |
$40,000 |
$156,861 |
60% |
$103,139 |
VOTES
Motions |
Move |
2nd |
Unanimous Approval |
Lifetime memberships to Josh Leihe, Lydia Lopez, and Joel Gussman |
CPH |
MLF |
Yes |
Adjourn the meeting at 7:07 |
MLF |
CB |
Yes |
Lifetime membership for Stephen Dower |
CPH |
JB |
100% on Slack |
Approve Carol Baumbauer’s senior project, Senior Study Coordinator for 2020 |
JB |
CB |
100% on Slack |
Approve senior skipper rating for Birk Huber |
CB |
CPH |
100% on Slack |
Approve senior skipper rating for Mariya Ryazantseva |
CB |
JB |
100% on Slack |