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Nov 14 2019 Excomm Meeting minutes

Meeting Date: Nov 14, 2019

Start Time: 7:00 PM

End Time: 7:07 PM

Location: BYC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Officers’ reports are given at the GMM immediately following this Excomm meeting. 

 

SL-- Treasurer’s Report:

As of 11/14/19 we have $13,756 in cash, up $194 from last report 10/13/19. 

Income  10/14 - 11/14/19

  

Regular memberships

$9,797

Donations (big thanks to all you who’ve signed up with their employers’ volunteer contribution programs!)

$460

Surplus sales: keelboat gear

$57

UC workstudy reimbursement

$2,289

Total Income

$12,603

Spending   10/14 - 11/14/19

  

Dinghies--dinghy sail repairs, workparty snax, line, shock cord, kite sock materials, Venture mast gates, dolly tires

$1,170

Dayleaders: wages, taxes, payroll processing, bridge toll for Tony To VDL

$3,984

Windsurf--windsurf board and sail hardware, shipping, gas for second vice, carbon mast extension,

$1,819

Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf cabinet and sail cover supplies, shipping for hoist template, aluminum strip, rubber mallet, plates, mailing tubes and mylar and box to ship hoist template,  router

$1,557

Activities--food for 10/20 Open House, rental BYC for 11/14 GMM, camping fees and food for 8/10 Angel I. cruise, snax for clubhouse

$1,076

Keelboats--keelboat sail repairs, hull cleaning, fuel line and tube for keelboat engines, block, hooks, fasteners, hose clamps, rig tape

$1,166

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Safety Equipment: charger cradle for VHF radio

$23

Credit card processing charges

$297

Rescue skiffs--gas, fuse diode, grease, silicone, caster wheel, fasteners, drill bit

$162

Tools--JY socket, sanding discs, sander belts, gloves, hole saw

$65

Communications--postage to return skiff parts, email service, domain name renewal

$77

Total Spending

$12,409

 The budget is in good shape overall, and dues income has been very good.  We still need to reduce some budgets and increase others, but I don’t yet have all the info needed to propose all the changes.  Keelboats budget needs increase, some expenses not yet submitted. General Overhead budget needs an increase, depends if we can get cheaper insurance.  Dinghies budget may need increase (and DBW reimbursement may decrease) depending if DBW will reimburse UFO or if we get another dinghy reimbursed this year.  Membership income could be increased based on dues collected to date. Clubhouse and Yard, Windsurfing, and Activities may get cuts if needed for solvency. 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 11/14/19

 

 

Authorized FY Budget

DBW included

Actual thru 11/14/19 (54% of FY)

Percentage of Budget

Remaining

Expected Income

  

 

      
 

Memberships (Regular and windsurf locker)

$196,000

 

$138,714

71%

$57,286
 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378
 

UC Work-Study Reimbursement

$20,000

 

$7,725

39%

$12,275
 

Donations, surplus sales, interest, etc.

$4,000

 

$2,989

75%

$1,011
 

  Total Income

$260,000

$40,000

$162,051

62%

$97,949

Authorized Spending

  

 

      
 

Club activities

$15,000

 

$10,522

70%

$4,478
 

Dinghies and rescue skiffs

$53,000

$22,000

$30,471

57%

$22,529
 

Windsurfing

$44,000

$18,000

$20,709

47%

$23,291
 

Keelboats

$17,000

 

$16,386

96%

$614
 

Dayleaders

$59,000

 

$43,963

75%

$15,037
 

Clubhouse and Yard

$16,000

 

$7,895

49%

$8,105
 

General Overhead

$56,000

 

$49,847

89%

$6,153
 

  Total Spending

$260,000

$40,000

$169,270

65%

$90,730

  

  

October 13 Excomm meeting

SL--Treasurer’s Report

As of 10/13/19 we have $13,562 in cash, up $3,286 from last report 9/15/19.  

Income  9/16 - 10/13/19

  

Regular memberships

$19,042

Windsurf locker memberships

$233

Total Income

$19,275

Spending  9/16 - 10/13/19

  

Dinghies--cleats, sail repair tape, hiking stick, bumper strip, sling ring, tiller clip, boots, Selden gooseneck fitting

$614

Dayleaders: wages, taxes, payroll processing, dayleader VHF radios, knives

$6,933

Windsurf--gas for second vice, windsurf cabinet and shelf construction supplies, epoxy hardener

$720

Clubhouse and Yard--portapotty service, hoist template for City, asphalt and tamper to fix potholes (thanks Compass), coffee, trash bags, snax, paper towels, lock lubricant, -cable ties, tape, cold and hot cups, spoons, DSL service for clubhouse computer

$842

Insurance--workers compensation

$1,628

Activities--food for 9/15 Open House, Thursday night racing, snax for clubhouse

$831

Keelboats--hull cleaning, J/80 fixup parts, track slides, fasteners, placards, cushions, fast pins, light, twine, wiring connectors, boat hook, block, wire, fenders, tubing, lube spray, grease

$630

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Taxes: use tax on wholesale purchases, DMV fees to register boats

$1,163

Safety Equipment: 1st aid supplies, used wetsuit

$23

Credit card processing charges

$469

Rescue skiffs--85 gallons gasoline, steering and gearshift and throttle cables, fuel line, primer bulb, front caster wheels for trailers

$721

Tools--drill bits, safety glasses, clamps, rotary files

$110

Communications--DBW meeting expenses, email service subscription, windsurf signout books, signs for safety equipment, blog software

$292

Total Spending

$15,988

The budget is in good shape overall, and dues income has been very good.  Thanks to Will Yu’s excellent suggestion, we may reduce our insurance cost significantly.  However, we may still need to reduce some budgets and increase others. 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 10/13/19

 

 

Authorized FY Budget

DBW included

Actual thru 10/13/19 (45% of FY)

Percentage of Budget

Remaining

Expected Income

  

 

      
 

Memberships (Regular and windsurf locker)

$196,000

 

$128,917

66%

$67,083
 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378
 

UC Work-Study Reimbursement

$20,000

 

$5,436

27%

$14,564
 

Donations, surplus sales, interest, etc.

$4,000

 

$2,473

62%

$1,527
 

  Total Income

$260,000

$40,000

$149,448

57%

$110,552

Authorized Spending

  

 

      
 

Club activities

$15,000

 

$9,446

63%

$5,554
 

Dinghies and rescue skiffs

$53,000

$22,000

$29,139

55%

$23,861
 

Windsurfing

$44,000

$18,000

$18,890

43%

$25,110
 

Keelboats

$17,000

 

$15,219

90%

$1,781
 

Dayleaders

$59,000

 

$39,978

68%

$19,022
 

Clubhouse and Yard

$16,000

 

$6,337

40%

$9,663
 

General Overhead

$56,000

 

$47,297

84%

$8,703
 

  Total Spending

$260,000

$40,000

$156,861

60%

$103,139

VOTES

 

Motions

Move

2nd

Unanimous Approval

Lifetime memberships to Josh Leihe, Lydia Lopez, and Joel Gussman

CPH

MLF

Yes 

Adjourn the meeting at 7:07

MLF

CB

Yes

Lifetime membership for Stephen Dower

CPH

JB

100% on Slack

Approve Carol Baumbauer’s senior project, Senior Study Coordinator for 2020

JB

CB

100% on Slack

Approve senior skipper rating for Birk Huber

CB

CPH

100% on Slack

Approve senior skipper rating for Mariya Ryazantseva 

CB

JB

100% on Slack