All Meeting Minutes

Dec 15, 2019 - Excomm Meeting

Meeting Date: Dec 15, 2019

Start Time: 5:10 PM

End Time: 5:45 PM

Location: CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

N

Second Vice Commodore (co)

Sofien Sahiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Cocoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

N

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

The excomm members present discussed the status of the Bay Trail Project. 

 

SL--Treasurer’s Report

As of 12/15/19 we have $10,645 in cash, down $1,216 from last report 12/1/19.  Big thanks to Sheldon for paying for a ton of stuff, including Donald’s haulout back in May, and for assembling a thick stack of receipts.  We’ve paid the last month’s rent of our 5 year license agreement with the City, and will go onto holdover until the new agreement is created.  Sofien ordered 6 more novice windsurf boards and DBW has a reimbursement request for them. James ordered 8 more Quest mains and their reimbursement request will go in when they’re paid for, too.  DBW has extended our time to complete the purchases until 6/1/2020, and they’re reviewing a request to buy 2 new JY15’s to replace our 2 worst JY’s instead of one Venture (to add to our 4 Ventures)  with this year’s grant money. 

Income  12/2 -12/15/19

 

Regular memberships

$2,947

UC workstudy reimbursement

$753

Total Income

$3,700

Spending 12/2 -12/15/19

 

Dinghies--line, filler, caulk, hatch, eyebolt, nut, washer, resin, weld repair stirrups hangers

$420

Dayleaders: payroll taxes

$690

Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, shellac

$77

Activities--lights etc for 2018 and 2019 Lighted Boat Parades,  food for Thurs nite racing 10/17/19, snax, pavers

$142

Keelboats--Haulout Commander Donald at KKMI in May, supplies for keelboat projects and J dock

$2,410

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Credit card processing charges

$70

Tools--sander, screwdriver, hitch pins

$70

Shipping--return hatch seal and adhesive

$25

Total Spending

$4,916

The budget remains in good shape overall.  The $3k increase to the keelboat budget isn’t included in the numbers below.  Dinghy budget will need an increase if DBW approves the request for 2 JY15’s. So far no progress on getting cheaper insurance, but the broker is still at bat.    

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/15/19

 

 

Authorized FY Budget

DBW included

Actual thru 12/15/19 (62% of FY)

Percentage of Budget

Remaining

Expected Income

 

 

     
 

Memberships (Regular and windsurf locker)

$196,000

 

$144,076

74%

$51,924

 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378

 

UC Work-Study Reimbursement

$20,000

 

$10,023

50%

$9,977

 

Donations, surplus sales, interest, etc.

$4,000

 

$3,392

85%

$608

 

  Total Income

$260,000

$40,000

$170,113

65%

$89,887

Authorized Spending

 

 

     
 

Club activities

$15,000

 

$12,117

81%

$2,883

 

Dinghies and rescue skiffs

$53,000

$22,000

$31,018

59%

$21,982

 

Windsurfing

$44,000

$18,000

$20,709

47%

$23,291

 

Keelboats

$17,000

 

$18,845

111%

($1,845)

 

Dayleaders

$59,000

 

$48,335

82%

$10,665

 

Clubhouse and Yard

$16,000

 

$7,971

50%

$8,029

 

General Overhead

$56,000

 

$53,566

96%

$2,434

 

  Total Spending

$260,000

$40,000

$180,444

69%

$79,556

 

We did not have a quorum so nothing official happened. Here is confirmation of all the recent unanimous votes on Slack.

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

Lifetime memberships to Will Yu

JB

CB

100% on Slack 

Approve Jennifer Johnson as co-rear commodore

SS

MG

100% on Slack

Approve Open House and Fast Track dates for 2020

JB

CB

100% on Slack

Increase keelboating budget by $3,000, mostly to reimburse Sheldon for old expenses

PK

RA

100% on Slack

Approve George Michelogiannakis senior project, Keelboat lesson automated system

JB

MG

100% on Slack

Approve cruising skipper rating for Elyakim Rinat

CB

RA

100% on Slack

Approve cruising skipper rating for Jack Chen 

CB

JB

100% on Slack