All Meeting Minutes
Dec 15, 2019 - Excomm Meeting
Meeting Date: Dec 15, 2019
Start Time: 5:10 PM
End Time: 5:45 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Memo Gunay |
MG |
N |
|
Second Vice Commodore (co) |
Sofien Sahiri |
SS |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
N |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
N |
|
Rear Commodore (co) |
Jennifer Johnson |
JJ |
N |
|
Port Captain (co) |
Kevin Cocoran |
KC |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
N |
|
Treasurer |
Peter Kuhn |
PK |
N |
|
Secretary |
Carolyn Brown |
CB |
Y |
The excomm members present discussed the status of the Bay Trail Project.
SL--Treasurer’s Report
As of 12/15/19 we have $10,645 in cash, down $1,216 from last report 12/1/19. Big thanks to Sheldon for paying for a ton of stuff, including Donald’s haulout back in May, and for assembling a thick stack of receipts. We’ve paid the last month’s rent of our 5 year license agreement with the City, and will go onto holdover until the new agreement is created. Sofien ordered 6 more novice windsurf boards and DBW has a reimbursement request for them. James ordered 8 more Quest mains and their reimbursement request will go in when they’re paid for, too. DBW has extended our time to complete the purchases until 6/1/2020, and they’re reviewing a request to buy 2 new JY15’s to replace our 2 worst JY’s instead of one Venture (to add to our 4 Ventures) with this year’s grant money.
|
Income 12/2 -12/15/19 |
|
|
Regular memberships |
$2,947 |
|
UC workstudy reimbursement |
$753 |
|
Total Income |
$3,700 |
|
Spending 12/2 -12/15/19 |
|
|
Dinghies--line, filler, caulk, hatch, eyebolt, nut, washer, resin, weld repair stirrups hangers |
$420 |
|
Dayleaders: payroll taxes |
$690 |
|
Clubhouse and Yard--DSL service for clubhouse computer, lightbulbs, shellac |
$77 |
|
Activities--lights etc for 2018 and 2019 Lighted Boat Parades, food for Thurs nite racing 10/17/19, snax, pavers |
$142 |
|
Keelboats--Haulout Commander Donald at KKMI in May, supplies for keelboat projects and J dock |
$2,410 |
|
City of Berkeley--rent on clubhouse and yard space, 5th lease year |
$1,013 |
|
Credit card processing charges |
$70 |
|
Tools--sander, screwdriver, hitch pins |
$70 |
|
Shipping--return hatch seal and adhesive |
$25 |
|
Total Spending |
$4,916 |
The budget remains in good shape overall. The $3k increase to the keelboat budget isn’t included in the numbers below. Dinghy budget will need an increase if DBW approves the request for 2 JY15’s. So far no progress on getting cheaper insurance, but the broker is still at bat.
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/15/19 |
||||||
|
|
|
Authorized FY Budget |
DBW included |
Actual thru 12/15/19 (62% of FY) |
Percentage of Budget |
Remaining |
|
Expected Income |
|
|||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
|
$144,076 |
74% |
$51,924 |
|
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
|
UC Work-Study Reimbursement |
$20,000 |
|
$10,023 |
50% |
$9,977 |
|
|
Donations, surplus sales, interest, etc. |
$4,000 |
|
$3,392 |
85% |
$608 |
|
|
Total Income |
$260,000 |
$40,000 |
$170,113 |
65% |
$89,887 |
|
|
Authorized Spending |
|
|||||
|
Club activities |
$15,000 |
|
$12,117 |
81% |
$2,883 |
|
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$31,018 |
59% |
$21,982 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$20,709 |
47% |
$23,291 |
|
|
Keelboats |
$17,000 |
|
$18,845 |
111% |
($1,845) |
|
|
Dayleaders |
$59,000 |
|
$48,335 |
82% |
$10,665 |
|
|
Clubhouse and Yard |
$16,000 |
|
$7,971 |
50% |
$8,029 |
|
|
General Overhead |
$56,000 |
|
$53,566 |
96% |
$2,434 |
|
|
Total Spending |
$260,000 |
$40,000 |
$180,444 |
69% |
$79,556 |
|
We did not have a quorum so nothing official happened. Here is confirmation of all the recent unanimous votes on Slack.
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
Lifetime memberships to Will Yu |
JB |
CB |
100% on Slack |
|
Approve Jennifer Johnson as co-rear commodore |
SS |
MG |
100% on Slack |
|
Approve Open House and Fast Track dates for 2020 |
JB |
CB |
100% on Slack |
|
Increase keelboating budget by $3,000, mostly to reimburse Sheldon for old expenses |
PK |
RA |
100% on Slack |
|
Approve George Michelogiannakis senior project, Keelboat lesson automated system |
JB |
MG |
100% on Slack |
|
Approve cruising skipper rating for Elyakim Rinat |
CB |
RA |
100% on Slack |
|
Approve cruising skipper rating for Jack Chen |
CB |
JB |
100% on Slack |
