Dec. 20 Excomm Meeting minutes

Meeting Date: December 20, 2020

Start Time: 6:06 PM

End Time: 6:15 PM

Location: Virtual

ATTENDANCE

VOTES

GMM - November 15

Cal Sailing Club - General Membership Meeting Minutes 

Meeting Date: November 15, 2020

Start Time: 6:00 pm

End Time: 7:00 pm

Location: Virtual

ATTENDANCE

Hello everyone, thank you so much for joining us for the November GMM

COVID update

Eric Lee gave an update on the current Club COVID situation. One member came in contact with someone with COVID earlier in the season. 

• Paul H. asked about Covid transmission with wetsuit.
• Eric responded that there's low risk with hard surfaces but soft surfaces are still unclear. Still working on some system of rotating soft gear.
• Mark Elgood shared that the PFDs are now under cover and we will be working to provide a limited supply of wetsuits/foulies for sailing with a similar multi-day rotation. Expect to add this in next few weeks."

Officers’ Reports

Commodore: Nicho Waton joins as Co-Commodore. He brings a lot of web expertise. Also call for people who can help (UX, Graphics, etc). Mary: submitted DBW grant, thanked those involved: Eric, Peter, Carolyn & min 

Vice Commodore: we had a few new member parties and a game night on zoom. Shout out to Mariya for hosting happy hour earlier in the season and giving ideas for zoom parties.

Port Captain: Call for VDL especially over the holidays, contact Heather or Adelaide.

1st Vice: Memo: JY delivery coming. James: Try to repair boats when you can if you don’t have the skills to complete a repair, at least log the issues.

2nd Vice: Adam Rinder joins Excomm as Co-2nd Vice. He is creating inventory of windsurfing Equipment. Windsurfing had a good season despite Covid, 21 youth lessons, 100+ lessons over the summer. Lots of new equipment, brand new foils, sail, etc.

3rd Vice: The keelboat fleet is doing well, although a little lonely with not many boats able to go out with the restrictions. Daisy is currently out of the water for new bottom paint. Meritorious will be back in service shortly with new standing rigging and some new mast hardware.

Rear Commodore (Sailing): Memo and min gave an unofficial update: There's Ground School Saturdays 1-3pm to learn rigging, Novice Dinghy Lessons on Saturdays 9:30am-12:30pm to prepare for Novice test. Starting to do more one-on-one lessons. Rigging practice and Novice fast track is happening. Lessons-on-Demand is still happening. 

Rear Commodore (Windsurfing): Regular lessons have finished for the season. We’ll have some lessons on an ad hoc basis until the spring, and more information is on the Upcoming Lessons page. I am hoping to expand the windsurfing instruction at the club, with an emphasis on increasing support for women’s workshops and workshops aimed at Junior or J+ windsurfers. To help me understand what people are interested in learning, I am asking all windsurfers to complete this short survey. Huge thanks to JJ (Jennifer Johnson) for figuring out how to safely start lessons again so we could get so many new windsurfers on the water this season!" 

Treasurer's report:  

Social activity

Christina hosted Bingo. Ellie won round one. Peter won round two. Jeze won round three. Adelaide won round four. Everyone that played won, woot!

This was a scheduled voting GMM, unfortunately we did not have a quorum so there was no voting. 

Thank you everyone for all the wonderful things you do to make this such a great club!!

November 15 Excomm Meeting

Cal Sailing Club - Executive Committee Minutes

Meeting Date: November 15, 2020

Start Time: 5:30 PM

End Time: 6:00 PM

Location: Virtual

ATTENDANCE

Pre-GMM planning discussion reviewing who will present officers reports, and other items. At the GMM, Eric Lee will talk about COVID, Mark Elgood. will update with changes to our reopening procedures, Nicho Waton will talk about the web project, Christina Polito-Halter will lead a social activity with Bingo and fellowship featuring $20 gift cards for winners.

• Officer’s Reports will be given at the GMM

VOTES

Aug 23, 2020 GMM minutes

Cal Sailing Club - General Membership Meeting Minutes

Meeting Date: August 23, 2020

Start Time: 7:05 pm

End Time: 7:37 pm

Location: Virtual

ATTENDANCE

Officer’s Reports

Commodore (Mary, Nicho) Thank you everyone for joining us at this GMM. And thank you Nicho for starting us off. This has been an incredible year. Please read all the notices and check the website. And ask questions. John and Mark have done a great job updating our procedures. And thank you to Mariya for getting info out to our membership with the newsletter. Thank you Nicho for stepping up to share the commodore position. The Commodore job is mostly overseeing and redirecting. In more normal times, I would love to dig in with committees and subgroups. Right now it’s more important to get as many people on the water as possible as safely as possible. If you see anyone around the club who looks confused, do what you can to help them out. Look out for each other. I also want to announce that Pilar Schmidt has agreed to take over the Conduct Chair position, temporarily.

Vice Commodore (Christina, Min, Tone, Lonnie) we still can’t have events. But we are looking for photos for the 50th anniversary of the marina. If you have anything in your archives, share it with us at vice_commodore@cal-sailing.org 

First Vice (James, Memo) the season is going strong. We have 2 new JYs to replace JY3, and JY4. One of them is rigged and ready to sail, the other will be ready soon. We are anticipating getting one more later this year. Due to the high demand for the Laser we are working on simplifying the rigging and will share an announcement soon. On Friday afternoons there are dinghy repair clinics with Memo and Ryan. Lots of boats are logged as needing repair, if you don’t know how to repair, come join us on Fridays or contact us at firstvice@cal-sailing.org.

Second Vice (Sofien) Since the re-opening we have focused on safe use of gear and marked all boards and sails with individual numbers. We produced a video to educate members on sanitizing and quarantine gear. To accommodate the increase in new members we currently have 35 novice boards and 33 novice sails for beginners. Our new board repair chair is Oliver Wüseke and he is doing repair clinics. We also hosted three rigging clinics to help members progress in ratings. Youth lessons are back! The young windsurfers are capable of staying up-wind and get back to the dock. 

Third Vice (Ryan) the keelboat fleet is in okay shape Meritorious and Daisy are DNSed. Meritorious new rigging installation is underway. Daisy’s motor seized due to un-use, the parts are in and it will be repaired soon. A team of senior keelboat skippers is looking at the rigging on Dr. Who. Dr. Who is rigged to be a single-hand boat for ocean voyages. We are evaluating a list of things we want to do differently. Like everything at CSC, there are many opinions but we are slowly coming to agreement, stay tuned for an announcement.

Rear Commodore (John - Sailing) 

1. Instructional activities are limited by distancing requirements, so at this time we can’t teach the way we normally do, with the instructor in boats. We are also limited by distancing in general around the Club.
2. We have done a number of online sessions
   1. Completed the classroom part of the Senior Study Group
   2. Held a number of online sessions for general audiences, including two racing sessions, a single-handing session, sailing faster than the wind (how that is possible), and David Fraser’s popular knots series
3. Dinghy Ground School has been operating on Saturdays since we opened,usually 2 boats and 10 students, run by Birk Huber. Covers rigging, using the tiller in basic maneuvers, use of the hoist, and general introduction to the Club. We have also offered it (thanks to Mark Elgood) during the week in afternoons.
4. Novice Fast Track has been a hit. Intended for members with sailing experience, it’s part ground school, part on the water demo, and part coaching on the water (from a skiff and a sailboat or a kayak). Many new members with experience have never anchored a dinghy, and many have not done a lot of capsize recoveries. Many participants finish with a Novice rating.
5. We are testing Juniors from a skiff or another sailboat. This is intended for members who can single-hand with main and jib in 15 knots and may need practice in some maneuvers. James Clarkson was the first to do this, and we have a group of Seniors who are willing to do it.
6. Yesterday, Caitie Bryson, US Sailing certified instructor, ran a beginner lesson for 3 students (2 never-evers) teaching on land, from the dock, and from the skiff. It went very well, and we will start doing this with instructors that we certify. Caitie is working with us on an instructor workshop.
7. The week after next, we will have a Junior coaching session to teach and practice the difficult Junior maneuvers: perfect docking, MOB, and small circles. This will be a combination of land sessions and practice with coaches in other boats. If it works well, we will continue to offer it.
8. We’re not able to do any instruction on keelboats. We’re waiting for the distancing rules to be relaxed.
9. Since June 1, 21 members have earned a Novice rating and 3 have earned Junior. As the programs I described ramp up, we can expect many more.
10. Thanks to all who have helped with this. Without you, we wouldn’t be doing very much.

Rear Commodore (Jennifer (JJ) - Windsurfing) We are approaching our 10th week of socially distance windsurfing lessons. We have tons of new members, and have made at least 100 new novices. We even converted a few sailors. Throughout the season we have improved the way we are teaching and have added land lessons and video to the on-water instruction. Thanks to Will Spargur for the incredible amount of support he has given to the windsurf lessons program. And a shout out to all of the instructors who have put in a lot of effort to do this safely. All of them have allowed us to develop a lesson structure with two experienced instructors and one novice/junior windsurfer to support the teaching. Eric Lee is taking over my position. He has a big role on the re-opening committee and frequently teaches weekend lessons.

Port Captain (Heather, Adelaide) We’re super happy to take on this role. We are inheriting something special thanks to the position and processes that Brenden and Kevin built. We are excited to share the joys of coordinating DL activities. We are very grateful for everyone who has made an effort to increase communication with the club and the DLs. We are transitioning smoothly from summer to fall with 9 new DLs (2 or 3 from last year). And the new DLs are rising to the challenge of learning CSC culture and Covid procedures. Remember to always check in with the DL and always follow the DL instructions and  if the skiff is not in the water, then the club is closed. 

Treasurer (Peter - for Stella) - Quarterly Statement of Financial Condition August 1 2020

As of August 1st we had $54,895 in the bank, down $15,046 from 5/1/19. Dues income is lower than usual for the May – July quarter since we were closed all of May and are now reopening by limited stages. Spending includes a JY15 sailboat and a Venture mast for which we will be reimbursed by the California Parks and Recreation Division of Boating and Waterways (DBW); total expected reimbursement is $20,369 including a JY15 sailboat paid for in February. We will owe the US government about $10,000 for the Payroll Protection Program loan we received.

Big thanks to everyone who worked hard for the club!

Re-open Committee (Mark Elgood) speaking for the reopen team. We are doing really well and making slow steps forward. The  reservation system is the backbone of our operation. Every week we explore possibilities to increase capacity. Last week we finally got the west dock which will really help us increase dinghy capacity. There are updated diagrams and procedures of how we expect to accommodate more boats at the west  dock. We are continually iterating on the dock usage arrangements, since we need to make sure people are aware of how many others are in the vicinity while they are moving to and from the dock. Maybe in a few weeks things may change, Alameda county is talking about relaxing restrictions. In the meantime, we are doing all we can to get more people out on the water safely. One major change this month is that dinghy and WS gear can be sanitized and reused in the same day. PFD sanitizing and quarantine remains the same. Please send suggestions, comments, and questions to csc-reopen-feedback@googlegroups.com

Comments from members 

Paul Herzmark suggests additional email reminders closer to the GMM date.  

Michael Callahan wants to know when senior dinghy tests can be offered. Under the current Covid restrictions we cannot do senior dinghy testing. 

We are grateful for your membership and let us know how we can support you. Thank you to everyone on excomm for keeping this going. 

This is a non-voting GMM

Aug 23 Excomm Meeting

August 23, 2020

Start Time: 6:35 PM

End Time: 7:00 PM

Location: Virtual

ATTENDANCE 

• Officer’s Reports will be given at the GMM

General discussion of removing names from the online reservation list for privacy reasons. It is generally poor practice to have names posted publicly, and we received an email from a member with this concern. Names can be removed from the sign up page and the DLs will continue to see the names on the reservation sheet for the day. When names are removed, Cindol should be able to get the same list as the DLs. The equipment sign out is also viewable by all members from wherever they access the Internet. It could be locked to the club wifi or use  geo-location to make it only viewable in the vicinity. Although geo-location works better for members using data instead of wifi, it will require them to allow the CSC website to use their location, which some may not like. For now we will remove names from the reservation page and revisit the equipment sign out at a later date. Any member who wants anonymity can sign out with the DL instead of using the online system. 

Brief discussion regarding the “club open” wording in the O.R.s and possibly adding open/close to the Covid procedures test. This will be continued on Slack.

Treasurer’s Report 

As of 8/23/20 we have $49,756 in cash, up $6,068 from last report 8/9/20.

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

We’ve submitted for reimbursement from the California Dept. of Parks and Recreation Division of Boating and Waterways (DBW) Aquatic Center grant program, for the two JY15’s we received (2019 grant completion) and for a Venture mast (2020 grant program). Eventually we’ll be reimbursed about $20k.

We’re still on an interim budget until we get a better idea of the next stages of reopening. Then we’ll need a new budget.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/23/20

VOTES

August 9, 2020 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date: August 09, 2020

Start Time: 6:12 PM

End Time: 7:05 PM

Location: Virtual

ATTENDANCE

 Officer’s Reports 

Vice Commodore - nothing to report

First Vice - Three Quests are breaking, we are in discussions with the distributor regarding replacement. Two JYs are in transit

Third Vice - Meritorious’ mast is down for standing rigging replacement. Daisy is DNS due to a broken motor. 

Read Commodore - We have a lot of interest in ground school and novice fast track. James gave a junior test from another boat. Josh is willing to teach lessons here at least once so we can benefit from his experience as lead instructor at TISC. 

Port Captain - We are done hiring, there were lots of applicants. We offer free memberships to all applicants to see if they are interested in the club. There have been a couple suspension for not following covid protocols and not respecting DLs authority.

Treasurer’s reports - 

 Treasurer’s Report 8/9/20

As of 8/9/20 we have $43,688 in cash, down $11,346 from last report 7/26/20.

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

Spending in the last two weeks includes

• double and sometimes triple dayleader staffing in July for covid procedures and training new dayleaders, with covid bonus (ended 8/1/20).
• annual premium for directors and officers liability insurance
• DMV registration fees and sales tax on JY15 purchase

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which include another JY15, Quest parts, and foul weather gear.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/9/20

 Treasurer’s Report 7/26/20

As of 7/26/20 we have $55,034 in cash, down $8,980 from last report 7/12/20.

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

Spending in the last two weeks includes

• paying off the remaining 50% of 2 new JY15 sailboats we bought on last year’s grant money from the Department of Boating and Waterways (DBW),

• a hefty property tax bill for our boats and possessory interest in the land under our rented space and the berths on J-dock,

• garbage service during the period since we reopened, and

• rent under the extension of our license agreement that expired in December.

The payroll for dayleaders in July, rent, and other expenses will reduce our cash below $40,000 in August.

In a month or three, we will get reimbursed $18,424 by DBW for the 2 new JY15’s, and $1,780 for the Venture mast we bought on this year’s grant.

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which consist of another JY15, Quest parts, and foul weather gear.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/26/20

Regular membership dues in July were nearly $10,000, which is almost 40% of the average for the last 6 years, up from June when dues were only 19% of the 6 year average. Hopefully the City contractors will complete installation of the new docks in early August, and we can expand some operations such as windsurf lessons in order to further increase dues.

 Treasurer’s Report 7/12/20

As of 7/12/20 we have $64,013 in cash, down $9,871 from last report 6/28/20. The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/12/20

 Treasurer’s Report 6/28/20

As of 6/28/20 we have $73,884 in cash, down $6,592 from last report 6/14/20.

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/28/20

Regular dues income in June was about 20% of the amount expected before the shutdown. The amount of dues was up compared to May when measured in dollars, but down in terms of the amount expected before the shutdown.

 Treasurer’s Report 6/14/20

As of 6/14/20 we have $80,477 in cash, up $1,462 from last report 5/17/20.

We’re on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/14/20

VOTES

May 29, 2020 GMM minutes

Meeting Date: May 29, 2020

Start Time: 6:05 pm

End Time: 6:55 pm

Location: Virtual

ATTENDANCE

Officer’s Reports

Commodore (Mary) Welcome to our first virtual GMM! I want to acknowledge and thank you for contributing to the club fundraiser in March. We are grateful that you are all here. I want to acknowledge how much we appreciate all of you, our members. Your generosity made it possible for us to have the ability to get through this and plan for the future.

I've been attending meetings with DBW affiliates to learn how other aquatic clubs are reopening. The Bay Trail Update: the work is largely done, there is still some signage that needs to be placed. The final product will also involve dock updates. Due to construction, there are times when we might be down to one dock.

Vice Commodore (Christina, Min, Tone, Lonnie) When we reopen we will not be having large groups, parties, or open houses in the near future.

First Vice (James, Memo) the dinghy fleet is still in the yard. We actually have two JYs on order. When the factory reopens up we will get two new hulls. And we have funding to purchase a 3rd. This means there will be 3 brand new JYs by the end of this year. 

Second Vice (Sofien) We ordered more booms and universals to accommodate the high touch restrictions. Racing and kid’s lessons are on hold. Our focus is to get the club open and reevaluate what’s next.

Third Vice (Ryan) The keelboat fleet is good. We are making plans for the maintenance we can do safely. Most work requires groups, but Dr. Who did get a bottom job. Other projects are on hold.

Rear Commodore (John - Sailing and Jennifer (JJ) - Windsurfing) 

John - We’ve been keeping up momentum with virtual activities. The Senior Study group is almost finished with virtual sessions. We have video sessions almost every-week for general members on various sailing topics. We are working to figure out how and when we can restart lessons. 

JJ - I Jennifer, I stepped into this position when it was vacant earlier this year. Our lesson plans are on hold until we can do this safely.

Port Captain (Brenden, Kevin) DLs are doing well. A few are in the area and will be involved in the reopening work.

Treasurer (Peter - for Stella)- Annual Statement of Financial Condition May 1 2020

As of May 1st we had $69,942 in the bank, and our property was worth $470,121 (depreciated book value). Bank balance (including the loans from the Small Business Administration) was up $48,966 from 5/1/19, property was down $28,773 (because depreciation exceeded purchases). This statement was prepared without audit from the club’s books.

Budget for Next Fiscal Year

Excomm adopted the following budget for the 5/1/2020 – 4/30/2021 fiscal year. It is only intended as an interim budget, due to the present shutdown, and is based on ad hoc assumptions about reopen date, dues, dayleaders, etc.

Big thanks to everyone who worked hard for the club, and to all the generous members who donated and renewed during the time we had to stay closed!

Special Presentation: The process for reopening the club

Plans were presented for a multi-staged re-opening aligned with requirements from local government. When the club re-opens, the website will be updated to inform members of new procedures.

Presented by : Mark Elgood

Healthcare prospective from: Mariya

Plus numerous members of ex com, John Bongiovanni, Memo, James Clarkson, Brenden, Sofien, Ryan Alder, Jennifer Johnson, Carolyn, Christina, Tone

VOTES

There were no nominations from the floor

May 29, 2020 Excomm meeting minute

Meeting Date: May 29, 2020

Start Time: 5:25 PM

End Time: 5:58 PM

Location: Virtual

ATTENDANCE

• Officer’s Reports will be given at the GMM

Discussion items

Reopening Plans

• Submitted our plans to Berkeley Public Health department today. Approval is required. and we just got approval for our re-opening protocols. Plan for mid-June.
• Mary spoke to Ali this week, to find out if the waterfront needs any information about our reopening. 

More details about the reopening will be shared at the GMM.

Docks

The City says they will keep the east dock in place, so the middle and east dock should be open, but we also have protocols for using a single dock. 

Day Leader and VDLs

Preliminary DL training was done last week to assess what the DL job would be like with the COVID-19 guidelines and how the DLs felt about working in these conditions.

Possibility of Excomm members being on site with DLs when the club is open to help out with rescues and reduce socializing. 

Work study ended in May but we still have money from the forgivable loan until July, and it can be continued at low interest after that. 

•  
• Waivers make it part of the sign up process or reservation system. And find an easy way to implement and get members to retroactively sign waivers. We have a committee looking at this.
•  

 Treasurer’s Report 5/17/20

As of 5/17/20 we have $79,015 in cash, up $1,373 from last report 5/3/20. We received our signed contract from DBW for this year’s grant, and can start spending if any of the vendors can sell and ship. We are still waiting for the JY maker in Michigan to reopen, so we can complete last year’s DBW grant purchases, and get reimbursed by DBW, including the deposit we put down in February.

VOTES

Apr 19, 2020 Executive Committee Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date: Apr 19, 2020

Start Time: 6:18 PM

End Time: 6:52 PM

Location: Virtual

ATTENDANCE

• Officer’s Reports

•  
• Commodore report - I attended a call to DBW to hear what other aquatic centers are doing. How do we get ready and what can we do while we are closed? A lot of places are doing online education while they are waiting for the all-clear. Each officer may have ideas for their area. We can create ad-hoc communication groups to explore ideas and support what any officers want to do.
•  
• 3rd Vice - Dr. Who is at BMC for a bottom job. Not really practical to do the standing rigging while SIP.
•  
• Rear commodore - we are starting video lessons for novice and junior sailors to keep the momentum going while we are shut down. We are exploring options that we can do outside of a classroom.

Treasurer’s Report - Proposed Budgets (motions are at the end of the minutes)

Authorize spending for next fiscal year, May 1 2020 through April 30 2021, as shown in the proposed budget below (change vs previous budget is with respect to the previously authorized budget, which was prepared 2/5/20):

 Treasurer’s Report 4/19/20

As of 4/19/20 we have $55,767 in cash, down $265 from last report 4/5/20.

We’ve received more generous contributions and advance payments of membership dues, which will be on hold until we re-open. We also got the disaster loan advance (really a grant) to small businesses, and have an application in for the payroll loan, which could also a grant.

We’ve paid for next year’s insurance and most of our other expenses for this fiscal year, which ends on April 30.

We’ll need an interim budget so we can approve spending during the period before we re-open.

Here’s the latest tally on the current budget, including spending vs the approved amount of spending. The Department of Boating and Waterways (DBW) figures need some explanation. We’ve already requested $3,758 reimbursement from DBW for windsurf sails we purchased, but they’re slow, and might not even pay this before May 1. We can’t request reimbursement for the $8,269 deposit we put down on two JY’s until they’re fully paid, which will cost us another

$9,391. So at this point it doesn’t seem likely that we’ll pay for the second JY before May 1, thus

$0 of DBW spending remaining for dinghies. All the DBW related windsurf purchases are complete, and so is the payment of sales tax on purchases we’ve made.

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 4/19/20

Big thanks to everyone for their hard work, and for donating money and renewing early!

Treasurer’s Report 4/5/20

As of 4/5/20 we have $56,032 in cash, up $51,426 from last report 3/22/20.  

Since our commodore’s appeal went out, we’ve received over $50,000 in donations and dues paid while we’re closed and early locker renewals, and the money is still coming in. 

DBW has reimbursed us $5,195 for the 6 novice windsurf boards we bought, and will also reimburse us $3,758 for the 8 Quest mainsails we bought. 

We are deferring until at least May payment of the remainder of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant.  

DBW awarded us a grant for about $22k for mostly dinghy-related equipment in the current year, and we’ve signed the contract.  

We’ve applied to the feds for a low interest loan for small businesses, and to the City of Berkeley for a small business continuation grant.  

We’ve also asked our insurance broker about relief on the $13,592 marine and general liability and commercial property insurance bill for 4/14/20 – 4/13/2021 that we haven’t received yet, and the City of Berkeley about relief on rent.

We hope our dayleaders will get the promised federal compensation and payments, as well as conversion of work study grant funds to financial grant payments.

We’re closed until May 3, and maybe longer, and will be holding off on expenses until then.

Big thanks to everyone for their hard work, and for donating money and renewing early! 

 Treasurer’s Report 3/22/20

As of 3/22/20 we have $4,605 in cash, down $3,392 from last report 3/8/20. Now that we’re closed, regular dues income is likely to fall considerably. DBW is still sitting on $8,953 in reimbursements for the 6 novice windsurf boards and 8 Quest mainsails we bought (accounting section is frozen). We are deferring until at least May payment of the remainder of of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant. DBW notified us that they’ve awarded us a grant for about $22k for mostly dinghy-related equipment in the current year, but we’re holding off on signing the contract until we see if we’ll be able to front the money.

The budget is completely inapplicable since we are closed and don’t know when we’ll be able to reopen, but if we can reopen April 7 and/or members take on paying our insurance and other large bills now for reimbursement later and/or DBW reimburses us for the novice boards and mainsails, we’ll stay afloat. Big thanks to everyone for their hard work, and for donating money!

• Treasurer’s Report 3/8/20

As of 3/8/20 we have $7,998 in cash, up $444 from last report 2/9/20.  DBW is sitting on $8,953 in reimbursements for the 6 novice windsurf boards and 8 Quest mainsails we bought (accounting section is frozen). When we get it, we’ll need to pay the remainder of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant.  No word yet on this year’s grant award.  We finally got $729 back from Fedex for their screw up on customs duties for windsurf sails we imported in April 2019.

The budget numbers below reflect the recent changes, and the funds remaining in the dinghies and general budgets are separated into funds earmarked for DBW spending and not earmarked.  The dinghies budget has less than $1k of non-DBW funds after paying off the JY’s and Quest mainsails, while the general budget has $1,523 for sales tax on the DBW purchases.

In February, we took in a hell of a lot of money, prolly because of heavenly weather.

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• Reports were followed by a general discussion of how to engage members during the SIP. Possibilities for teaching skills or building interest by compiling a curated list of existing videos created by members or found on YouTube as well as Q&A discussion sessions. 

VOTES

Feb 23 2020 GMM Minutes

Meeting Date: February 23, 2020

Start Time: 5:30 pm

End Time: 5:50 pm

Location: CSC yard

ATTENDANCE

Officer’s Reports

Commodore (Mary) - out big news is the Bay Trail construction project. It should be done sometime in April. They plan to do the work with the least interruptions to club activities. Dinghy lessons will be managed day-to-day. We have a Google Group to help instructors and students with the latest information and changes to regularly scheduled Monday and Thursday lessons. Saturday lessons will continue unchanged. We will have to be closed for one M-F while the pavement cures. Excomm had an officers retreat a few weeks ago to discuss plans for the coming year and one of my goals is to meet with each of the Chairs and discuss resources and focus on how I can support everyone. 

Vice Commodore (Christina, Lonnie, Min, Tone) - we want to thank Joanie Pacheco for cooking tonight. Our first Open house is coming up March 15. We are still looking for a banquet chair and/or volunteers to do one or more Open house lunch or dinner. We need cooks all summer long, to cook for Open house, Fast track, and parties. We are going to start a GoFundMe to offset the cost of the parties. 

1st Vice (James, Memo) - the dinghy fleet is doing well thanks to Ryan, Memo, and Andy. All of our boats are “green”. We are planning to add two or three factory-new JYs to our fleet this year and retire the most worn hulls. We have new Quest mainsails, currently there is one on Q5.

2nd Vice (Sofien) - we got four new novice boards that are short and wide, super stable and perfect for beginners. We have new toys for J+ that are 130-86 liter and foiling. Junior boards are being re-decked and getting new foot straps. We are starting on-demand lesson sign-up on the webpage, similar to the on-demand dinghy lessons. We are testing a new device from SurfBent that will protect board noses in crashes, and we have new universals. On April 4, this season’s kids lessons will start. On March 27 we are having a party with a DJ. Quentin Nicholes will be redesigning board storage and rewriting the J test for his senior project. We are planning Cal Cup races in the South Basin and are looking into adding windsurfers to the Treasure Island dinghy cruise on May 3. Thank you to everyone who helps with the windsurf programs. 

3rd Vice (Ryan) - not a lot going on with the keelboat fleet. Meritorious is DNS with a broken shroud. The rest of the boats are fine since Greg and Sheldon just repaired the bilge hose in Dr. Who. 

Rear Commodore Sailing (John) - I'm a numbers guy, and my report is usually a lot of statistics on number of students, lessons, ratings, etc. comparing this year to last year. I track this stuff because I think it is a good indicator of how our programs are working, and it has highlighted problem areas for us to address. I'll spare you the numbers, talk about how our instruction programs are working or not, and look to the future.

We're in the slow season, where membership is less than half of the summer peak and everything slows down accordingly. In addition, we 're dealing with the Bay Trail construction, which is impacting weekday lessons.

Let's talk about that for a minute. That's just started, so we don't know its effect yet. On the positive side, the contractor is working with us to keep our access to the hoists available as much as possible, and they're knocking off work at 2pm. I am managing dinghy lessons on a day by day basis with Brenden's help to keep dinghy lessons going throughout the construction to the extent possible. Tone To has been a great communication channel with the contractor. We have to contend not only with the construction but with low tides, so every lesson day is different.  Some lessons will be normal, some will start late (2pm), and some will be run out of J-Dock. I've set up a Google Group for dinghy instructors and students to coordinate this. If you are either, you should be on this group. See me for details.

For my slow season numbers analysis, I looked at data from Dec 1 to the end of Feb for last year and this year. This is what I found:

• We are teaching more dinghy lessons this year than last, especially on Saturdays
• Mondays are like last year, Thursdays are down significantly
• We are teaching a lot more keelboat lessons than last year, mainly outside of Wednesday lessons. Demand for Wednesday lessons remains somewhat low. I don't understand this, although it is a continuing trend. OTOH more advanced and individual lessons are stronger than in the past.
• We are in a season where advanced ratings are hard to get, so there's no real data

Looking forward (and a little backward), we have a lot of exciting things coming up:

• Dinghy Instructor Workshop – one session completed and one to be held next week. We've done this in the past on a small scale, but we've scaled it up (successfully) this year with about 15 students and 7 instructors.
• Advanced Sailing Workshops – James and Saul are the leaders here, and we're working on a pyramid training system to get those who are interested to a more advanced level.  Focus will be on both dinghies and keelboats. Embody the "sail with someone better than you" principle. 
• Senior Study Group in progress – revamp of curriculum
• Advanced Dinghy
• Fast Track – need co-coordinators
• Women's Clinics
• Other Workshops – come up with ideas and do them. I'm here to help. Memo's workshop is a good example. I'll be doing Single Handing and Between the Docks

I'll end by thanking all of you who have given your time as instructors. We live or die as a Club based on our sailing instruction, and we owe our success to you.

Rear Commodore Windsurfing (JJ) - Regular novice lessons for members will begin at the start of April, Sat & Sun 10:30 (note the change in the start time for Sunday from 11-10:30).  Instructor/helper lesson sign ups will go out via the windsurfing google groups the week before lessons start. Please consider helping out and getting your work hours for the upcoming quarter! Announcement:  The talented Will Spargur and teaching guru will be leading a couple of new instructor training workshops at the end of March/start of April geared to Junior and J+s. The workshop will cover: Basic Class Structure for Novice lessons, Hands-on mock teaching, Utilizing Class Helpers & Managing Large Classes. Look for the official announcements on the workshops soon.  In other teaching news: Sofien Sehiri is running the kids windsurfing lessons on Sat/Sun beginning in April. Start time is 9:30. Please contact him for more info. 

Port Captains (Brenden & Kevin) - use John B’s Google Group if you are planning to teach or take a lesson. Kevin is going to build up the VDL team. We changed the white cards to have two levels of VDL training. At the first level you can drive the motorboat, drop racing buoys, and other non-rescue tasks. At the second level you can fill in for the DL and perform rescues. We will start training when windsurf lesson start in April. Many of our Paid DLs are graduating so we need help doing outreach. It would be great to set up a table for Cal Day on April 18, if anyone has experience with that please contact us.

Trash Chair (Dan) - We don’t have maids here. Pick up after yourself, don’t bring things and leave them here, and toss your beer cans when you are done drinking. I will throw out non-trash if it gets left around so remember to take your gear with you leave.

Treasurer (Peter) - 

Quarterly Statement of Financial Condition February 1 2020

As of February 1st we had $8,772 in the bank, down $9,773 from 11/1/19. Thanks to our generous members, many of whom signed up for their employers’ donation-matching and volunteer-support programs, we received over $5,000 in donations in the last three months. The spending below includes

$7,074 that will be reimbursed by the Division of Boating and Waterways under our 2019 grant. Big thanks to everyone who worked hard for the club!

Feb 23 2020 Excomm minutes

Meeting Date: Feb 23, 2020

Start Time: 5:00 PM

End Time: 5:05 PM

Location: CSC clubhouse

ATTENDANCE

Treasurer’s Report 2/9/20

 As of 2/9/20 we have $$7,553 in cash, down $1,812  from last report 1/25/20. Still expecting a check for $5,195 from DBW for the 6 novice windsurf boards.  Held up in China are the 8 Quest mainsails we ordered, for which we’ll need to pay $1720. Hopefully this month, with the DBW reimbursement and dues income, we’ll be able to pay a deposit of $8,269 for buying two new JY15 sailboats to complete the purchases under this year’s grant.

The current budget remains in good shape overall, but needs some adjustments to individual budgets (see motion to change spending limits, passed on line).

Regular membership dues income in January was about average, and also about same as last year which was the first month with the new dues (such as $120 for regular membership).

The weather score for January was better than last year, about same as January 2018.  (Weather score gives more weight to temperature than wind, because warm weather attracts new sailors more than windy weather does).

Motion (passed on line): change the authorized spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget 2/5/20 below:

Proposed Budget 2/5/20