Aug 23, 2020 GMM minutes

Cal Sailing Club - General Membership Meeting Minutes

 

Meeting Date: August 23, 2020

Start Time: 7:05 pm

End Time: 7:37 pm

Location: Virtual

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore (co)

Mary Lucus-Flannery

MLF

Y

Commodore (co)

Nicho Waton

NW

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Eric Lee

EL

N

Port Captain (co)

Heather Breaux

HB

Y

Port Captain (co)

Adelaide Cahill

AC

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Carolyn Brown

CB

Y

Secretary (co)

Birk Huber

BH

Y

Officer’s Reports

 

Commodore (Mary, Nicho) Thank you everyone for joining us at this GMM. And thank you Nicho for starting us off. This has been an incredible year. Please read all the notices and check the website. And ask questions. John and Mark have done a great job updating our procedures. And thank you to Mariya for getting info out to our membership with the newsletter. Thank you Nicho for stepping up to share the commodore position. The Commodore job is mostly overseeing and redirecting. In more normal times, I would love to dig in with committees and subgroups. Right now it’s more important to get as many people on the water as possible as safely as possible. If you see anyone around the club who looks confused, do what you can to help them out. Look out for each other. I also want to announce that Pilar Schmidt has agreed to take over the Conduct Chair position, temporarily.

 

Vice Commodore (Christina, Min, Tone, Lonnie) we still can’t have events. But we are looking for photos for the 50th anniversary of the marina. If you have anything in your archives, share it with us at vice_commodore@cal-sailing.org 

 

First Vice (James, Memo) the season is going strong. We have 2 new JYs to replace JY3, and JY4. One of them is rigged and ready to sail, the other will be ready soon. We are anticipating getting one more later this year. Due to the high demand for the Laser we are working on simplifying the rigging and will share an announcement soon. On Friday afternoons there are dinghy repair clinics with Memo and Ryan. Lots of boats are logged as needing repair, if you don’t know how to repair, come join us on Fridays or contact us at firstvice@cal-sailing.org.

 

Second Vice (Sofien) Since the re-opening we have focused on safe use of gear and marked all boards and sails with individual numbers. We produced a video to educate members on sanitizing and quarantine gear. To accommodate the increase in new members we currently have 35 novice boards and 33 novice sails for beginners. Our new board repair chair is Oliver Wüseke and he is doing repair clinics. We also hosted three rigging clinics to help members progress in ratings. Youth lessons are back! The young windsurfers are capable of staying up-wind and get back to the dock. 

 

Third Vice (Ryan) the keelboat fleet is in okay shape Meritorious and Daisy are DNSed. Meritorious new rigging installation is underway. Daisy’s motor seized due to un-use, the parts are in and it will be repaired soon. A team of senior keelboat skippers is looking at the rigging on Dr. Who. Dr. Who is rigged to be a single-hand boat for ocean voyages. We are evaluating a list of things we want to do differently. Like everything at CSC, there are many opinions but we are slowly coming to agreement, stay tuned for an announcement.

 

Rear Commodore (John - Sailing) 

  1. Instructional activities are limited by distancing requirements, so at this time we can’t teach the way we normally do, with the instructor in boats. We are also limited by distancing in general around the Club.
  2. We have done a number of online sessions
    1. Completed the classroom part of the Senior Study Group
    2. Held a number of online sessions for general audiences, including two racing sessions, a single-handing session, sailing faster than the wind (how that is possible), and David Fraser’s popular knots series
  3. Dinghy Ground School has been operating on Saturdays since we opened,usually 2 boats and 10 students, run by Birk Huber. Covers rigging, using the tiller in basic maneuvers, use of the hoist, and general introduction to the Club. We have also offered it (thanks to Mark Elgood) during the week in afternoons.
  4. Novice Fast Track has been a hit. Intended for members with sailing experience, it’s part ground school, part on the water demo, and part coaching on the water (from a skiff and a sailboat or a kayak). Many new members with experience have never anchored a dinghy, and many have not done a lot of capsize recoveries. Many participants finish with a Novice rating.
  5. We are testing Juniors from a skiff or another sailboat. This is intended for members who can single-hand with main and jib in 15 knots and may need practice in some maneuvers. James Clarkson was the first to do this, and we have a group of Seniors who are willing to do it.
  6. Yesterday, Caitie Bryson, US Sailing certified instructor, ran a beginner lesson for 3 students (2 never-evers) teaching on land, from the dock, and from the skiff. It went very well, and we will start doing this with instructors that we certify. Caitie is working with us on an instructor workshop.
  7. The week after next, we will have a Junior coaching session to teach and practice the difficult Junior maneuvers: perfect docking, MOB, and small circles. This will be a combination of land sessions and practice with coaches in other boats. If it works well, we will continue to offer it.
  8. We’re not able to do any instruction on keelboats. We’re waiting for the distancing rules to be relaxed.
  9. Since June 1, 21 members have earned a Novice rating and 3 have earned Junior. As the programs I described ramp up, we can expect many more.
  10. Thanks to all who have helped with this. Without you, we wouldn’t be doing very much.

 

Rear Commodore (Jennifer (JJ) - Windsurfing) We are approaching our 10th week of socially distance windsurfing lessons. We have tons of new members, and have made at least 100 new novices. We even converted a few sailors. Throughout the season we have improved the way we are teaching and have added land lessons and video to the on-water instruction. Thanks to Will Spargur for the incredible amount of support he has given to the windsurf lessons program. And a shout out to all of the instructors who have put in a lot of effort to do this safely. All of them have allowed us to develop a lesson structure with two experienced instructors and one novice/junior windsurfer to support the teaching. Eric Lee is taking over my position. He has a big role on the re-opening committee and frequently teaches weekend lessons.

 

Port Captain (Heather, Adelaide) We’re super happy to take on this role. We are inheriting something special thanks to the position and processes that Brenden and Kevin built. We are excited to share the joys of coordinating DL activities. We are very grateful for everyone who has made an effort to increase communication with the club and the DLs. We are transitioning smoothly from summer to fall with 9 new DLs (2 or 3 from last year). And the new DLs are rising to the challenge of learning CSC culture and Covid procedures. Remember to always check in with the DL and always follow the DL instructions and  if the skiff is not in the water, then the club is closed. 

 

Treasurer (Peter - for Stella) - Quarterly Statement of Financial Condition August 1 2020

 

As of August 1st we had $54,895 in the bank, down $15,046 from 5/1/19. Dues income is lower than usual for the May – July quarter since we were closed all of May and are now reopening by limited stages. Spending includes a JY15 sailboat and a Venture mast for which we will be reimbursed by the California Parks and Recreation Division of Boating and Waterways (DBW); total expected reimbursement is $20,369 including a JY15 sailboat paid for in February. We will owe the US government about $10,000 for the Payroll Protection Program loan we received.

 

Income 5/1/20 - 7/31/20

 

Regular memberships

$18,697

DBW grant--reimbursement for 8 Quest mainsails on 2019 grant

$3,758

Donations (big thanks!), credit card cash rewards

$2,765

Windsurf locker memberships

$6,283

Total Income

$31,504

 

Spending 5/1/20 - 7/31/20

 

Dinghies--2nd JY15 sailboat (for 2019 DBW grant), Venture mast (for 2020 DBW grant), line, carabiners, sail slugs, shackles, bobbles, O ring, Venture hatches, sheave, spinnaker repair tape, lube, paint tray, brush, rigging labor, line, clevis pins,

sail repairs

$10,875

Dayleader wages and taxes, boatercard fee

$9,166

Windsurf--20 booms, 20 mast bases & universals, 12 Ezzy Cheetah sails 5.5 to 7.0 m2, Tricktionary books, backing discs, stencils for sails, brush, spray paint

$12,295

Clubhouse and Yard-- garbage service (resumed 6/21), clubhouse rot repair supplies, DSL service for clubhouse computer, combo lock for windsurfing, portapotty rental, remote power switches, trash bags, porch conduit repair parts, hooks, faucet supplies, electric adapters, acetone, saw blade, electric GFI covers, plug, sink cart supplies, chainsaw chain

$1,983

Insurance--add J80 to marine liability insurance

$179

Keelboats--Dr Who haulout charges and supplies, hull cleaning, tiller refinishing supplies, webbing, caulk, fasteners, sail repair

$2,442

City of Berkeley--rent on clubhouse and yard space

$3,191

Use tax on wholesale purchases, sales tax, DMV registration

$4,232

Safety Equipment: CSC reopen supplies, handwash station parts, hand soap, peroxide, whiteboards

$596

Bank--credit card processing, bank fees

$578

Rescue skiffs--remote control repair supplies, ladder and installation parts, epoxy resin, 37 gal gas for skiff

$310

Tools--circ saw blade

$13

Communications--website software support and subscriptions, USPS charge for mail change of address

$691

Total Spending

$46,550

 

Big thanks to everyone who worked hard for the club!

 

Re-open Committee (Mark Elgood) speaking for the reopen team. We are doing really well and making slow steps forward. The  reservation system is the backbone of our operation. Every week we explore possibilities to increase capacity. Last week we finally got the west dock which will really help us increase dinghy capacity. There are updated diagrams and procedures of how we expect to accommodate more boats at the west  dock. We are continually iterating on the dock usage arrangements, since we need to make sure people are aware of how many others are in the vicinity while they are moving to and from the dock. Maybe in a few weeks things may change, Alameda county is talking about relaxing restrictions. In the meantime, we are doing all we can to get more people out on the water safely. One major change this month is that dinghy and WS gear can be sanitized and reused in the same day. PFD sanitizing and quarantine remains the same. Please send suggestions, comments, and questions to csc-reopen-feedback@googlegroups.com

 

Comments from members 

Paul Herzmark suggests additional email reminders closer to the GMM date.  

Michael Callahan wants to know when senior dinghy tests can be offered. Under the current Covid restrictions we cannot do senior dinghy testing. 

 

We are grateful for your membership and let us know how we can support you. Thank you to everyone on excomm for keeping this going. 

 

This is a non-voting GMM

 

Aug 23 Excomm Meeting

August 23, 2020

Start Time: 6:35 PM

End Time: 7:00 PM

Location: Virtual

ATTENDANCE 

Title

Name

Code

Present

Commodore (co)

Mary Lucus-Flannery

MLF

N

Commodore (co)

Nicho Waton

NW

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Eric Lee

EL

N

Port Captain (co)

Heather Breaux

HB

Y

Port Captain (co)

Adelaide Cahill

AC

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Carolyn Brown

CB

Y

Secretary (co)

Birk Huber

BH

Y

 

  • Officer’s Reports will be given at the GMM

General discussion of removing names from the online reservation list for privacy reasons. It is generally poor practice to have names posted publicly, and we received an email from a member with this concern. Names can be removed from the sign up page and the DLs will continue to see the names on the reservation sheet for the day. When names are removed, Cindol should be able to get the same list as the DLs. The equipment sign out is also viewable by all members from wherever they access the Internet. It could be locked to the club wifi or use  geo-location to make it only viewable in the vicinity. Although geo-location works better for members using data instead of wifi, it will require them to allow the CSC website to use their location, which some may not like. For now we will remove names from the reservation page and revisit the equipment sign out at a later date. Any member who wants anonymity can sign out with the DL instead of using the online system. 

 

Brief discussion regarding the “club open” wording in the O.R.s and possibly adding open/close to the Covid procedures test. This will be continued on Slack.

 

Treasurer’s Report 

As of 8/23/20 we have $49,756 in cash, up $6,068 from last report 8/9/20.

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

We’ve submitted for reimbursement from the California Dept. of Parks and Recreation Division of Boating and Waterways (DBW) Aquatic Center grant program, for the two JY15’s we received (2019 grant completion) and for a Venture mast (2020 grant program). Eventually we’ll be reimbursed about $20k.

Income 8/10 - 8/23/20

 

Regular memberships

$7,026

Donations: Big Thanks!

$57

Windsurf locker memberships

$266

UC workstudy reimbursement

$201

Total Income

$7,550

 

Spending 8/10 - 8/23/20

 

Dinghies-UFO bracket, paddle blades

$134

Clubhouse and Yard--DSL service

$56

Keelboats--parts for keelboat engines

$53

City of Berkeley--rent payment (extension)

$1,064

Credit card processing charges

$175

Total Spending

$1,481

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. Then we’ll need a new budget.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/23/20

 

Authorized FY Budget

DBW

included

Actual thru 8/23/20

(31% of FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$37,941

29%

 

$92,659

DBW

reimbursement

$40,364

$40,364

$3,758

9%

$36,606

$0

UC Work-Study

Reimbursement

$18,700

 

$550

3%

 

$18,150

Donations,

surplus sales, interest, etc.

$6,000

 

$2,829

47%

 

$3,171

Total Income

$195,664

$40,000

$45,079

23%

$36,606

$113,979

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,894

39%

$10,074

$8,731

Windsurfing

$35,400

 

$12,295

35%

 

$23,105

Keelboats

$22,000

 

$2,801

13%

 

$19,199

Dayleaders

$74,100

 

$22,210

30%

 

$51,890

Clubhouse and

Yard

$10,800

 

$2,739

25%

 

$8,061

General

Overhead

$46,000

$10,086

$13,326

29%

$10,086

$22,588

Total Spending

$230,200

$21,940

$65,265

28%

$20,160

$144,775

 

VOTES

Motions

Move

2nd

Unanimous Approval

Add Birk Huber as co-Secretary

CB

JB

100% on Slack

Add Nicholas Waton as co-Commodore

MLF

RA

100% on Slack

Nominate Eric Lee as Rear Commodore WS

CB

JB

100% on Slack

Lifetime membership for JJ

JB

MG

100% on email

Lifetime membership for Brenden

RA

CHP

100% on email

Adjourn @ 7:00

CB

MG

100%

August 9, 2020 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: August 09, 2020

Start Time: 6:12 PM

End Time: 7:05 PM

Location: Virtual

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

 Officer’s Reports 

Vice Commodore - nothing to report

First Vice - Three Quests are breaking, we are in discussions with the distributor regarding replacement. Two JYs are in transit

Third Vice - Meritorious’ mast is down for standing rigging replacement. Daisy is DNS due to a broken motor. 

Read Commodore - We have a lot of interest in ground school and novice fast track. James gave a junior test from another boat. Josh is willing to teach lessons here at least once so we can benefit from his experience as lead instructor at TISC. 

Port Captain - We are done hiring, there were lots of applicants. We offer free memberships to all applicants to see if they are interested in the club. There have been a couple suspension for not following covid protocols and not respecting DLs authority.

Treasurer’s reports - 

 Treasurer’s Report 8/9/20

As of 8/9/20 we have $43,688 in cash, down $11,346 from last report 7/26/20.

 

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Spending in the last two weeks includes

  • double and sometimes triple dayleader staffing in July for covid procedures and training new dayleaders, with covid bonus (ended 8/1/20).
  • annual premium for directors and officers liability insurance
  • DMV registration fees and sales tax on JY15 purchase

Income 7/27 - 8/9/20

 

Regular memberships

$6,206

Donations: Big Thanks!

$510

Dues refunds: windsurf locker (too small), regular (paid with hours)

-$537

UC workstudy reimbursement

$350

Total Income

$6,528

 

Spending 7/27 - 8/9/20

 

Dinghies-Laser vang assembly, wheels for kayak trolley, dump fees for old JY15's, clevis pins, inner tube for spare dolly wheel, fasteners, paddle, line, brushes, silicone, screws, washers, sanding discs

$494

Dayleaders: wages, taxes, and food for DL meeting

$13,044

Clubhouse and Yard--clubhouse rot repair supplies, bunny suit, weed killer, glue, portapotty rental

$700

Insurance--directors and officers insurance annual premium

$1,619

Keelboats--hull cleaning, shackles, eyestraps, fasteners, line, battery

$696

Taxes--DMV reg fees and sales tax for JY15 purchase (DBW grant 2019)

$823

Safety Equipment: PFD rack supplies, whiteboard, hand soap

$247

Credit card processing charges

$142

Rescue Skiff: 33.3 gal gas for skiff

$100

Communications--email service subscription

$10

Total Spending

$17,874

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which include another JY15, Quest parts, and foul weather gear.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/9/20

 

 

Authorized FY Budget

DBW

included

Actual thru 8/9/20 (27% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships

(Regular and windsurf locker)

$130,600

 

$30,649

23%

 

$99,951

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$350

2%

 

$18,350

Donations, surplus sales,

interest, etc.

$6,000

 

$2,773

46%

 

$3,227

Total Income

$195,724

$40,000

$37,529

19%

$36,666

$121,529

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,760

38%

$10,074

$8,865

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,748

12%

 

$19,252

Dayleaders

$74,100

 

$22,210

30%

 

$51,890

Clubhouse and

Yard

$10,800

 

$2,683

25%

 

$8,117

General

Overhead

$46,000

$10,086

$12,088

26%

$10,086

$23,827

Total

Spending

$230,200

$21,940

$63,783

28%

$20,160

$146,257

 

 Treasurer’s Report 7/26/20

 

As of 7/26/20 we have $55,034 in cash, down $8,980 from last report 7/12/20.

 

The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Spending in the last two weeks includes

  • paying off the remaining 50% of 2 new JY15 sailboats we bought on last year’s grant money from the Department of Boating and Waterways (DBW),

  • a hefty property tax bill for our boats and possessory interest in the land under our rented space and the berths on J-dock,

  • garbage service during the period since we reopened, and

  • rent under the extension of our license agreement that expired in December.

 

The payroll for dayleaders in July, rent, and other expenses will reduce our cash below $40,000 in August.

 

In a month or three, we will get reimbursed $18,424 by DBW for the 2 new JY15’s, and $1,780 for the Venture mast we bought on this year’s grant.

 

Income 7/13 - 7/26/20

 

Regular memberships

$5,807

Donations: Huge Thanks!

$104

Windsurf locker memberships

$300

Total Income

$6,211

 

Spending 7/13 - 7/26/20

 

Dinghies-remainder payment for 2 new JY15's (DBW reimbursable)—thanks for

wiring the money, Memo!, sail repair

$8,301

Dayleaders: payroll processing, boater card fee

$60

Clubhouse and Yard--garbage service, new hinges for clubhouse door

$1,347

Keelboats—sail repair

$40

City of Berkeley--rent payment (extension)

$1,064

Taxes--property taxes on boats and possessory interest in rented space and berths

$4,232

Credit card processing charge

$148

Total Spending

$15,191

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which consist of another JY15, Quest parts, and foul weather gear.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/26/20

 

 

Authorized FY Budget

DBW

included

Actual thru 7/26/20

(24% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$24,980

19%

 

$105,620

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$2,263

38%

 

$3,737

Total Income

$195,724

$40,000

$31,001

16%

$36,666

$128,057

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$11,166

36%

$10,074

$9,459

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,052

9%

 

$19,948

Dayleaders

$74,100

 

$9,166

12%

 

$64,934

Clubhouse and

Yard

$10,800

 

$1,983

18%

 

$8,817

General

Overhead

$46,000

$10,086

$9,247

20%

$10,086

$26,668

Total

Spending

$230,200

$21,940

$45,909

20%

$20,160

$164,131

 

Regular membership dues in July were nearly $10,000, which is almost 40% of the average for the last 6 years, up from June when dues were only 19% of the 6 year average. Hopefully the City contractors will complete installation of the new docks in early August, and we can expand some operations such as windsurf lessons in order to further increase dues.

 

 

 Treasurer’s Report 7/12/20

 

As of 7/12/20 we have $64,013 in cash, down $9,871 from last report 6/28/20. The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).

 

Income 6/29 - 7/12/20

 

Regular memberships (less 2 refunds)

$4,031

Donations: Huge Thanks!

$280

Total Income

$4,311

 

Spending 6/29 - 7/12/20

 

Dinghies-line, sheave, spinnaker repair tape, lube, paint tray, brush, Venture

hatches

$195

Dayleaders: wages and taxes

$5,188

Windsurf--12 Ezzy Cheetah sails 5.5 to 7.0, spray paint

$7,736

Clubhouse and Yard--hooks, faucet supplies, electric supplies, acetone, saw blade, sink cart supplies, wireless dongle for outdoor computer, DSL service for clubhouse computer, portapotty rental without cleaning, replacement chain for Peter Kuhn's chainsaw (stump removal supplies), new faucet supplies

$403

Insurance--boat add/delete on marine liability insurance

$179

Keelboats--varnish, brushes, sanding sponge, fasteners, webbing, filler, caulk, fasteners

$86

Safety Equipment: soap for hand wash station

$7

Credit card processing charges

$97

Rescue Skiff: 21.5 gal gas for skiff, epoxy resin (skiff ladder installation supplies)

$147

Tools--circ saw blade

$13

Communications--Iwindsurf subscription for clubhouse computer, Mailchimp email service

$130

Total Spending

$14,182

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/12/20

 

 

Authorized FY Budget

DBW

included

Actual thru 7/12/20

(20% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and

windsurf locker)

$130,600

 

$18,874

14%

 

$111,726

DBW

reimbursement

$40,424

$40,424

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$2,159

36%

 

$3,841

Total Income

$195,724

$40,000

$24,790

13%

$36,666

$134,268

Authorized

Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$2,865

9%

$10,074

$17,760

Windsurfing

$35,400

$0

$12,295

35%

$0

$23,105

Keelboats

$22,000

$0

$2,012

9%

 

$19,988

Dayleaders

$74,100

 

$9,106

12%

 

$64,994

Clubhouse and

Yard

$10,800

 

$636

6%

 

$10,164

General

Overhead

$46,000

$10,086

$3,804

8%

$10,086

$32,110

Total

Spending

$230,200

$21,940

$30,719

13%

$20,160

$179,321

 

 Treasurer’s Report 6/28/20

 

As of 6/28/20 we have $73,884 in cash, down $6,592 from last report 6/14/20.

 

Income 6/15 - 6/28/20

 

Regular memberships

$2,911

Donations: Huge Thanks!

$104

Credit card cash back rewards

$200

Total Income

$3,215

 

Spending 6/15 - 6/28/20

 

Dinghies-sail repairs

$435

Dayleaders: wages, employer paid taxes, payroll processing

$3,868

Windsurf--20 booms, 20 mast bases & universals, stencils for sails, brushes

$4,383

Clubhouse and Yard--trash bags, porch conduit repair parts, portapotty rental (no cleaning)

$66

Safety Equipment: CSC reopening supplies including sanitizer, tubs, spray bottles, handwash station parts

$356

Credit card processing charge

$83

Rescue Skiff: 15.5 gal gas for skiff, skiff ladder, remote control repair parts

$162

Communications--website software subscriptions and support service, email service

$453

Total Spending

$9,807

 

We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

 

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/28/20

 

 

Authorized FY Budget

DBW

included

Actual thru 6/28/20

(16% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

 

 

$40,424

       

Memberships (Regular and

windsurf locker)

$130,600

 

$14,842

11%

 

$115,758

DBW

reimbursement

$40,424

 

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations, surplus sales,

interest, etc.

$6,000

 

$1,879

31%

 

$4,121

 

Total Income

$195,724

$40,000

$20,479

10%

$36,666

$138,579

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and

rescue skiffs

$30,700

$11,854

$2,523

8%

$10,074

$18,103

Windsurfing

$35,400

$0

$4,558

13%

$0

$30,842

Keelboats

$22,000

$0

$1,926

9%

 

$20,074

Dayleaders

$74,100

 

$3,918

5%

 

$70,182

Clubhouse and

Yard

$10,800

 

$232

2%

 

$10,568

General

Overhead

$46,000

$10,086

$3,378

7%

$10,086

$32,536

Total

Spending

$230,200

$21,940

$16,536

7%

$20,160

$193,504

Regular dues income in June was about 20% of the amount expected before the shutdown. The amount of dues was up compared to May when measured in dollars, but down in terms of the amount expected before the shutdown.

 

 

 Treasurer’s Report 6/14/20

 

As of 6/14/20 we have $80,477 in cash, up $1,462 from last report 5/17/20.

 

Income 5/18 - 6/14/20

 

Regular memberships

$4,260

Donations: Huge Thanks!

$1,268

Windsurf locker memberships

$783

Total Income

$6,311

 

Spending 5/18 - 6/14/20

 

Dinghies-Venture mast

$1,780

Dayleaders: payroll processing

$50

Clubhouse and Yard--DSL service for clubhouse computer, portapotty rental (no cleaning), power switches for windmeter computer

$102

Keelboats--Dr Who haulout

$1,616

City of Berkeley--rent (lease expired, on extension)

$1,064

Credit card processing charge

$129

Communications--change of address, website software subscriptions

$108

Total Spending

$4,848

 

We’re on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another

$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.

Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/14/20

 

 

Authorized FY Budget

DBW

included

Actual thru 6/14/20

(12% of

FY)

Percentage of Budget

DBW

remaining

non-DBW remaining

Expected Income

 

 

$40,424

       

Memberships

(Regular and windsurf locker)

$130,600

 

$11,931

9%

 

$118,669

DBW

reimbursement

$40,424

 

$3,758

9%

$36,666

$0

UC Work-Study

Reimbursement

$18,700

 

$0

0%

 

$18,700

Donations,

surplus sales, interest, etc.

$6,000

 

$1,575

26%

 

$4,425

 

Total Income

$195,724

$40,000

$17,264

9%

$36,666

$141,794

Authorized Spending

           

Club activities

$11,200

 

$0

0%

 

$11,200

Dinghies and rescue skiffs

$30,700

$11,854

$1,926

6%

$10,074

$18,700

Windsurfing

$35,400

$0

$175

0%

$0

$35,225

Keelboats

$22,000

$0

$1,926

9%

 

$20,074

Dayleaders

$74,100

 

$50

0%

 

$74,050

Clubhouse and Yard

$10,800

 

$166

2%

 

$10,634

General Overhead

$46,000

$10,086

$2,486

5%

$10,086

$33,429

Total Spending

$230,200

$21,940

$6,729

3%

$20,160

$223,311

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

Nominate Adelaide Cahill and Heather Breaux for PC

MG

JB

100%

Add white card option for 3-day suspension

BK

CPH

100%

Motion to add white card option for 7-day suspension

MG

JC

100% on Slack

approve Seniors taking boards and dinghies out on closed days with reservations. Must have passed the online reopen test and conform to club procedures for this period

SS

RA

100% on Slack

reopen the club with the reopening protocol

PK

MG

100% on Slack

Suspension of Dmitry Shusterman, This is disciplinary action and will be in the Commodore's copy but not the published minutes.  

MG

CPH

100%

Adjourn @ 7:05

RA

CPH

100%

May 29, 2020 GMM minutes

 

Meeting Date: May 29, 2020

Start Time: 6:05 pm

End Time: 6:55 pm

Location: Virtual

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

Y

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

Officer’s Reports

 

Commodore (Mary) Welcome to our first virtual GMM! I want to acknowledge and thank you for contributing to the club fundraiser in March. We are grateful that you are all here. I want to acknowledge how much we appreciate all of you, our members. Your generosity made it possible for us to have the ability to get through this and plan for the future.

 

I've been attending meetings with DBW affiliates to learn how other aquatic clubs are reopening. The Bay Trail Update: the work is largely done, there is still some signage that needs to be placed. The final product will also involve dock updates. Due to construction, there are times when we might be down to one dock.

 

Vice Commodore (Christina, Min, Tone, Lonnie) When we reopen we will not be having large groups, parties, or open houses in the near future.

 

First Vice (James, Memo) the dinghy fleet is still in the yard. We actually have two JYs on order. When the factory reopens up we will get two new hulls. And we have funding to purchase a 3rd. This means there will be 3 brand new JYs by the end of this year. 

 

Second Vice (Sofien) We ordered more booms and universals to accommodate the high touch restrictions. Racing and kid’s lessons are on hold. Our focus is to get the club open and reevaluate what’s next.

 

Third Vice (Ryan) The keelboat fleet is good. We are making plans for the maintenance we can do safely. Most work requires groups, but Dr. Who did get a bottom job. Other projects are on hold.

 

Rear Commodore (John - Sailing and Jennifer (JJ) - Windsurfing) 

John - We’ve been keeping up momentum with virtual activities. The Senior Study group is almost finished with virtual sessions. We have video sessions almost every-week for general members on various sailing topics. We are working to figure out how and when we can restart lessons. 

JJ - I Jennifer, I stepped into this position when it was vacant earlier this year. Our lesson plans are on hold until we can do this safely.

 

Port Captain (Brenden, Kevin) DLs are doing well. A few are in the area and will be involved in the reopening work.

 

Treasurer (Peter - for Stella)- Annual Statement of Financial Condition May 1 2020

As of May 1st we had $69,942 in the bank, and our property was worth $470,121 (depreciated book value). Bank balance (including the loans from the Small Business Administration) was up $48,966 from 5/1/19, property was down $28,773 (because depreciation exceeded purchases). This statement was prepared without audit from the club’s books.

 

Income and Loans 5/1/19 - 4/30/20

 

Regular memberships

$192,931

DBW grant--reimbursement 13 novice boards, 15 novice sails

$17,817

Donations, surplus equipment sales, credit card cash rewards

$39,306

Windsurf locker memberships

$9,691

UC workstudy reimbursement

$13,237

Total Income

$272,982

SBA Covid19 Loans: EIDL advance (doesn't have to be repaid), Paycheck Protection Program (can be forgivable)

$21,345

Total Income and Loans

$294,327

 

Spending 5/1/19 - 4/30/20

 

Dinghies--Deposit for 2 JY15's, UFO sailboat, 9 Quest mainsails, 2 Venture masts, 4 Quest rudders, paddles, line, tiller extensions, mast track, glue, rivets, repair centerboard stirrups, bilge pumps, spinnaker repair tape, cotter rings, batten tips, 2 Laser dollies, sail feeder, Quest rudderblade, polyester resin and hardener, spray paint, cleats, rubrail, centerboard hangers, jib halyards, trapeze kit, forestay, quick release pins, plastic strip, spreader brackets, JY centerboards, disposable gloves, paddles, caulk, hiking stick clips, fast pins, tethers, horn, gas and toll for 1st Vice, blocks, aluminum bar and plate, fasteners, safety tread, hiking strap repair labor, cotter rings, fuel filter, fast pin, bobble, cam cleat repair kit, dump fee Quest hull, fid, drainplugs, boom ends, non-skid foam material, acetone, goosenecks, JY tillers, sail repair tape, workparty snax, shock cord, kite sock materials, mast gates, dolly tires and tubes, hatch, epoxy resin, bubble solution, glue, trapeze adj cleats, clamcleats, cable, fittings, -hose washers, spray bottle for dinghy leak testing, RS800 spreader brackets, universal joints, horn cleat,

wire rings, swivel blocks, lead rings, batten material and tips, sail repairs.

$41,150

Dayleader wages and taxes, dayleader radios and knives, toll for VDL, boatercard fees, snack for dayleader meetings

$57,095

 

Windsurf--6 BIC novice boards, 15 Ripper novice sails, 40 NoLimitz windsurf mast sections, 3 boards 133 137 145 liters, 94l windsurf board

Exocet Cross, NP board and sails, Naish Vector board, 3 sails 5.8 6.4 7.0, 2 sails 4.4 , 3 windsurf sails, 3 used windsurf sails, 4 mast tops, board nose protectors, board nose protectors, gas for second vice, sanding discs, hooks, stencils, acetone, epoxy, coveralls, dust masks, markers, fiberglass, o-rings, double-sided tape, hoze nozzles, filler, cabinet construction supplies, backing pads, spray paint, windsurf closet rack and shelf materials, epoxy hardener, carbon mast extension, monofilm, universals, lock, stencils, supplies for board repair clinic, sail repairs, sail tape

$34,702

Clubhouse and Yard--portapotty service, garbage service, DSL service for clubhouse computer, materials for DSL cable repair, lumber for sanding room project, screws, supplies for seawall ladder, water filter, snax, spray paint, bolts, MOB bin, shelf, propane, dish soap, trashcans, dump fees, trailer rental, disposable utensils, paper towels, milk, vegetable oil, showerheads, supplies for windsurf rack roof, brooms, dustpans, disposable gloves, wiring supplies, hoist controls and wires, coffee, tablet computer for board hospital, BBQ parts, safety tread for clubhouse steps, trash bags, sling supplies, shower parts, spray primer, plumbers tape, dish soap, no parking sign, pesticide (yellowjackets), die, asphalt, tamper, lock lube, finance charge, , cable ties, tape, materials and packing and shipping for hoist template, aluminum strip, rubber mallet, router, lightbulbs, shellac, raft sticks, yellowjacket traps, valves for hoses, umbrellas, wheel for hand truck, gas can spout, anchor shackle, oil, nails, gloves, crayon, hose for J dock, used computer for clubhouse, weedwhacker line, oil, tube patch kit, switch

for website computer

$11,032

Insurance--commercial property and general liability insurance 4/14/19- 4/14/20, commercial property and general and marine liability insurance 4/14/20- 4/14/21, directors and officers insurance, workers comp deposit

and premiums

$31,086

Activities--food for Open Houses and General Membership Meetings and racing dinners and gennaker run dinners and Fast Track dinners and seminars and training and clinics and new members parties and Memorial Day BBQ and youth rides, gift cards for GMM, flag tape for dinghy games, Berkeley Yacht Club room rentals for General Membership Meetings, decorations for City of Berkeley winterwaterfront festival and lighted boat parade, cruise dock fees, food for cruises, snacks for clubhouse, coffee for clubhouse, paper towels, food for dinghy games party, used child wetsuit,

cocoa, oil, cakemix, pizza and soda and ice for windsurfer party, software for keelboat lessons

$12,778

 

Keelboats--bottom paint and equipment for J/80, Merit 25 rudder, haulout Meritorious, Haulout Commander Donald, keelboat engine service parts, hull cleanings, haulout supplies, wiring supplies, part for broken motor mount, J80 mast removal and reinstall supplies, hull cleanings, wiring supplies, fender, cleaning supplies, halyard, throwable cushion, line, fenders, twine, windex, cam cleat, blocks, ball, tiller extension socket, shackles, sail stops, cleats, teak plugs, battery box, cleats, strap, guide, LED bulb, cam cleat riser base, deck plates, caulk, jib fairlead car, motor mount, track slides, fasteners, placards, cushions, fast pins, -light, twine. boat hook, fenders, tubing, lube spray, grease, block, hooks, hose clamps, rig tape, snakes, fuel connectors, sail cover fasteners, winch handle, hasp, cable, swages, Commander forestay, fasteners, calendar, fasteners, screwdrivers, winch repair kit, hiking stick socket, J80 furler key, sail repairs, keelboat

engine parts

$20,024

City of Berkeley--rent on clubhouse and yard space

$12,084

Use tax on wholesale purchases, sales tax, DMV registration, corporate statement filing fee, state income tax filing fee, Berkeley business license, property taxes on boats and yard space possessory interest and streetlight

assessment

$8,840

Safety Equipment: 15 Excel and 10 Decathlon wetsuits, warranty exchanges on VHF dayleader radios, 20 Stohlquist Escape PFDs, postage to ship wetsuits for repair, sunscreen, dayleader PFDs, 1st aid supplies, 3 used wetsuits, charger cradle for VHF radio, helmet, batteries for keelboat SOS lights, disposable gloves, 6 pcs used foul weather gear

$3,995

Bank--credit card processing, bank fees

$5,365

Rescue skiffs--466 gallons gas, parts for engine annual service, oil, fuel tank, throttle and gearshift cables, cotter pins, propeller, wiring supplies, socket, caulk, thru-hulls for skiff bilge pump discharge, propeller guard replacement and repairs and supplies for guard fit jig, skiff trailer wheel parts, caulk, steering cable, fuel line and primer bulb, grease, fuse diode,

silicone sealant, drill bit, fasteners, spare keys

$4,050

Tools--drill bits, grommet tool, wrench, wire wheel, trash bags, blow gun, angle grinders, sander backing pads, flap wheel, tap, tap handle, spray paint, torch propane tank, brushes, knives, dremel tool part, riveters and replacement jaws for repair, safety glasses, clamps, rotary files, sockets and adapters, sanding discs, sander belts, gloves, hole saw, sander, screwdriver,

hitch pins, scissors

$704

Communications-- DBW meeting expenses, shipping costs for returns and piece of failed Quest cockpit floor and damaged propeller guards, website software licenses and subscriptions and fees and hosting, email service subscription, Iwindsurf subscription for clubhouse wind checking computer, brokers fee for windsurf boards (misapplied customs duties were refunded),

copying signs and signout books and Open House flyers

$2,242

Office Supplies--tax return software, labelmaker, tape, notarization for SAM.gov letter, stamps and checks for Treasurer

$214

 

Total Spending

$245,361

 

Budget for Next Fiscal Year

Excomm adopted the following budget for the 5/1/2020 – 4/30/2021 fiscal year. It is only intended as an interim budget, due to the present shutdown, and is based on ad hoc assumptions about reopen date, dues, dayleaders, etc.

 

   

Fiscal Year Budget

Expected Income

 
 

Memberships (Regular and windsurf locker)

$130,600

 

DBW reimbursement

$40,424

 

UC Work-Study Reimbursement

$18,700

 

Donations, surplus sales, interest, etc.

$6,000

 

Total Income

$195,724

Authorized Spending

 
 

Club activities

$11,200

 

Dinghies and rescue skiffs

$30,700

 

Windsurfing

$35,400

 

Keelboats

$22,000

 

Dayleaders

$74,100

 

Clubhouse and Yard

$10,800

 

General Overhead

$46,000

 

Total Spending

$230,200

 

Big thanks to everyone who worked hard for the club, and to all the generous members who donated and renewed during the time we had to stay closed!

 

Special Presentation: The process for reopening the club

Plans were presented for a multi-staged re-opening aligned with requirements from local government. When the club re-opens, the website will be updated to inform members of new procedures.

Presented by : Mark Elgood

Healthcare prospective from: Mariya

Plus numerous members of ex com, John Bongiovanni, Memo, James Clarkson, Brenden, Sofien, Ryan Alder, Jennifer Johnson, Carolyn, Christina, Tone

 

VOTES

There were no nominations from the floor

 

Motions

Move

2nd

Unanimous Approval

Vote in existing members of Excomm

MLF

MG

100%

Adjourn @ 6:55

MLF

CB

100%

May 29, 2020 Excomm meeting minute

 

Meeting Date: May 29, 2020

Start Time: 5:25 PM

End Time: 5:58 PM

Location: Virtual

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

Y

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

  • Officer’s Reports will be given at the GMM

Discussion items

Reopening Plans

  • Submitted our plans to Berkeley Public Health department today. Approval is required. and we just got approval for our re-opening protocols. Plan for mid-June.
  • Mary spoke to Ali this week, to find out if the waterfront needs any information about our reopening. 

More details about the reopening will be shared at the GMM.

Docks

The City says they will keep the east dock in place, so the middle and east dock should be open, but we also have protocols for using a single dock. 

Day Leader and VDLs

Preliminary DL training was done last week to assess what the DL job would be like with the COVID-19 guidelines and how the DLs felt about working in these conditions.

Possibility of Excomm members being on site with DLs when the club is open to help out with rescues and reduce socializing. 

Work study ended in May but we still have money from the forgivable loan until July, and it can be continued at low interest after that. 

  •  
  • Waivers make it part of the sign up process or reservation system. And find an easy way to implement and get members to retroactively sign waivers. We have a committee looking at this.
  •  

 Treasurer’s Report 5/17/20

As of 5/17/20 we have $79,015 in cash, up $1,373 from last report 5/3/20. We received our signed contract from DBW for this year’s grant, and can start spending if any of the vendors can sell and ship. We are still waiting for the JY maker in Michigan to reopen, so we can complete last year’s DBW grant purchases, and get reimbursed by DBW, including the deposit we put down in February.

Income 5/4 - 5/17/20

 

Regular memberships

$359

Donation

$100

Windsurf locker memberships

$2,600

Total Income

$3,059

Spending 5/4 - 5/17/20

 

Dinghies-line, carabiners, bobbles, O ring

$146

Windsurf--sander backing discs (for windsurf board repair seminar)

$66

Clubhouse and Yard--DSL service for clubhouse computer

$56

Keelboats--dive five hulls Apr 30 2020

$310

City of Berkeley--rent (lease expired, on extension)

$1,064

Credit card processing charge

$45

Total Spending

$1,687

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

approve changes to the currently authorized spending for the remainder of this fiscal year, and to approve spending for next year, as shown in the attached Budget Proposal

 PK MG  100% on Slack 
 Change the May GMM date from May 17 to May 31  CB MG   100% on Slack
 change ORs to correct GPS coordinates of X buoy. Change coordinates in Section I.1 from 37°52.0' N 122°19.08' W to 37° 52.34' N     122° 21.51'W   JB MG   100% on Slack

Adjourn @ 5:58

MLF

CB

100%

Apr 19, 2020 Executive Committee Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date: Apr 19, 2020

Start Time: 6:18 PM

End Time: 6:52 PM

Location: Virtual

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

Y

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

Y

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

  • Officer’s Reports

  •  
  • Commodore report - I attended a call to DBW to hear what other aquatic centers are doing. How do we get ready and what can we do while we are closed? A lot of places are doing online education while they are waiting for the all-clear. Each officer may have ideas for their area. We can create ad-hoc communication groups to explore ideas and support what any officers want to do.
  •  
  • 3rd Vice - Dr. Who is at BMC for a bottom job. Not really practical to do the standing rigging while SIP.
  •  
  • Rear commodore - we are starting video lessons for novice and junior sailors to keep the momentum going while we are shut down. We are exploring options that we can do outside of a classroom.

Treasurer’s Report - Proposed Budgets (motions are at the end of the minutes)

 

   

Prev Authorized FY Budget

Prev DBW included

Actual thru 4/19/20

Proposed Budget 4/19/20

DBW

included in proposed budget

change vs previous budget

DBW

remaining

non-DBW remaining

Expected Income

               
 

Memberships (Regular and

windsurf locker)

$195,000

 

$202,622

$203,000

 

$8,000

 

$378

 

DBW

reimbursement

$40,000

$40,000

$17,817

$21,576

$21,576

($18,424)

$3,758

$0

 

UC Work-Study

Reimbursement

$16,000

 

$13,237

$13,237

 

($2,763)

 

$0

 

Donations, surplus

sales, interest, etc.

$9,000

 

$46,426

$47,000

 

$38,000

 

$574

 

Total Income

$260,000

$40,000

$280,102

$284,812

 

$24,812

$3,758

$952

Authorized Spending

               
 

Club activities

$15,000

 

$12,429

$12,429

 

($2,571)

 

$0

 

Dinghies and rescue

skiffs

$54,000

$20,305

$45,200

$55,200

$20,305

$1,200

$8,260

$1,740

 

Windsurfing

$40,000

$16,309

$29,970

$40,000

$16,309

$0

$0

$10,030

 

Keelboats

$21,000

 

$20,271

$23,000

 

$2,000

 

$2,729

 

Dayleaders

$61,000

 

$57,039

$61,000

 

$0

 

$3,961

 

Clubhouse and Yard

$12,000

 

$11,032

$12,000

 

$0

 

$968

 

General Overhead

$66,000

$3,387

$69,371

$70,000

$2,591

$4,000

$0

$629

 

Total Spending

$269,000

$40,000

$245,311

$273,628

$39,204

$4,628

$8,260

$20,057



Authorize spending for next fiscal year, May 1 2020 through April 30 2021, as shown in the proposed budget below (change vs previous budget is with respect to the previously authorized budget, which was prepared 2/5/20):



Proposed FY Budget

Proposed DBW included


change vs previous budget

Expected Income

       
 

Memberships (Regular

and windsurf locker)


$130,600

 

($64,400)

 

DBW reimbursement

$40,424

$40,424

$424

 

UC Work-Study

Reimbursement


$18,700

 

$2,700

 

Donations, surplus sales,

interest, etc.


$6,000

 

($3,000)

 

Total Income

$195,724

$40,000

($64,276)

Authorized Spending

       
 

Club activities

$11,200

 

($3,800)

 

Dinghies and rescue skiffs

$30,700

$11,854

($23,300)

 

Windsurfing

$35,400

$0

($4,600)

 

Keelboats

$22,000

$0

$1,000

 

Dayleaders

$74,100

 

$13,100

 

Clubhouse and Yard

$10,800

 

($1,200)

 

General Overhead

$46,000

$10,086

($20,000)

 

Total Spending

$230,200

$40,000

($38,800)

 Treasurer’s Report 4/19/20

 

As of 4/19/20 we have $55,767 in cash, down $265 from last report 4/5/20.

 

We’ve received more generous contributions and advance payments of membership dues, which will be on hold until we re-open. We also got the disaster loan advance (really a grant) to small businesses, and have an application in for the payroll loan, which could also a grant.

 

We’ve paid for next year’s insurance and most of our other expenses for this fiscal year, which ends on April 30.

 

We’ll need an interim budget so we can approve spending during the period before we re-open.

 

Income 4/6 - 4/19/20

 

Regular memberships

$1,919

Donations: Huge Thanks!

$9,975

Credit card cash back rewards

$200

Federal Disaster Loan Advance (forgivable)

$10,000

Total Income

$22,094

 

Spending 4/6 - 4/19/20

 

Dinghies--Venture hatch, dolly part

$66

Windsurf--40 NoLimitz windsurf mast sections

$4,738

Clubhouse and Yard--DSL service for clubhouse computer, portapotty service (suspended) and rental (continuing), weedwhacker line, switch for website computer

$384

Insurance--General and marine liability and commercial property insurance 4/14/20 -4/13/21

$13,592

City of Berkeley--rent (lease expired, on extension)

$1,064

Taxes--sales tax 1/1 - 3/31/20, corporate Info form filing fee

$1,930

Credit card processing charges, online payment fee

$48

Communications--website hosting (3 years), email service

$538

Total Spending

$22,359



Here’s the latest tally on the current budget, including spending vs the approved amount of spending. The Department of Boating and Waterways (DBW) figures need some explanation. We’ve already requested $3,758 reimbursement from DBW for windsurf sails we purchased, but they’re slow, and might not even pay this before May 1. We can’t request reimbursement for the $8,269 deposit we put down on two JY’s until they’re fully paid, which will cost us another

$9,391. So at this point it doesn’t seem likely that we’ll pay for the second JY before May 1, thus

$0 of DBW spending remaining for dinghies. All the DBW related windsurf purchases are complete, and so is the payment of sales tax on purchases we’ve made.

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 4/19/20

 

 

Authorize d FY Budget

DBW

included

Actual thru 4/19/20

(97% of

FY)

% of Budget

DBW

remaining

non-DBW remaining

Expected Income

           

Memberships (Regular and windsurf

locker)

$195,000

 

$202,622

104%

 

($7,622)

DBW

reimbursement

$40,000

$40,000

$17,817

45%

$22,183

$0

UC Work-Study

Reimbursement

$16,000

 

$13,237

83%

 

$2,763

Donations,

surplus sales, interest, etc.

$9,000

 

$46,426

516%

 

($37,426)

Total Income

$260,000

$40,000

$280,102

108%

$22,183

($42,285)

Authorized Spending

           

Club activities

$15,000

 

$12,429

83%

 

$2,571

Dinghies and

rescue skiffs

$54,000

$20,305

$45,200

84%

$0

$8,800

Windsurfing

$40,000

$16,309

$29,970

75%

$0

$10,030

Keelboats

$21,000

 

$20,271

97%

 

$729

Dayleaders

$61,000

 

$57,039

94%

 

$3,961

Clubhouse and

Yard

$12,000

 

$11,032

92%

 

$968

General

Overhead

$66,000

$3,387

$69,371

105%

 

($3,371)

Total

Spending

$269,000

$40,000

$245,311

91%

$0

$23,689



Big thanks to everyone for their hard work, and for donating money and renewing early!

Treasurer’s Report 4/5/20

 

As of 4/5/20 we have $56,032 in cash, up $51,426 from last report 3/22/20.  

 

Since our commodore’s appeal went out, we’ve received over $50,000 in donations and dues paid while we’re closed and early locker renewals, and the money is still coming in. 

 

DBW has reimbursed us $5,195 for the 6 novice windsurf boards we bought, and will also reimburse us $3,758 for the 8 Quest mainsails we bought. 

 

We are deferring until at least May payment of the remainder of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant.  

 

DBW awarded us a grant for about $22k for mostly dinghy-related equipment in the current year, and we’ve signed the contract.  

 

We’ve applied to the feds for a low interest loan for small businesses, and to the City of Berkeley for a small business continuation grant.  

 

We’ve also asked our insurance broker about relief on the $13,592 marine and general liability and commercial property insurance bill for 4/14/20 – 4/13/2021 that we haven’t received yet, and the City of Berkeley about relief on rent.

 

We hope our dayleaders will get the promised federal compensation and payments, as well as conversion of work study grant funds to financial grant payments.

 

We’re closed until May 3, and maybe longer, and will be holding off on expenses until then.

 

Income 3/23 - 4/5/20

 

Regular memberships

$25,777

DBW grant: reimbursement for 6 beginner windsurf boards

$5,195

Donations: Huge Thanks!

$17,183

Windsurf locker memberships

$5,200

UC workstudy reimbursement

$551

Total Income

$53,906

 

Spending 3/23 - 4/5/20

 

Dinghies--swivel blocks, lead rings

$88

Dayleaders: employer-paid taxes, payroll tax liabilities, payroll processing

$775

Windsurf--supplies for board repair clinic, backing pads, lock, stencils

$512

Keelboats--J80 furler part

$20

Taxes--DMV refund

-$7

Credit card processing charges

$1,092

Total Spending

$2,480

Big thanks to everyone for their hard work, and for donating money and renewing early! 

 

 Treasurer’s Report 3/22/20

 

As of 3/22/20 we have $4,605 in cash, down $3,392 from last report 3/8/20. Now that we’re closed, regular dues income is likely to fall considerably. DBW is still sitting on $8,953 in reimbursements for the 6 novice windsurf boards and 8 Quest mainsails we bought (accounting section is frozen). We are deferring until at least May payment of the remainder of of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant. DBW notified us that they’ve awarded us a grant for about $22k for mostly dinghy-related equipment in the current year, but we’re holding off on signing the contract until we see if we’ll be able to front the money.

 

Income 3/9 - 3/22/20

 

Regular memberships

$2,190

Donations: Thanks!

$100

Windsurf locker memberships

$2,000

Total Income

$4,290

 

Spending 3/9 - 3/22/20

 

Dinghies--remainder payment (after deposit) for 8 Quest mainsails, mainsheet cleat, horn cleat, wire rings, lead rings, clevis pins, fasteners

$1,857

Dayleaders: wages, employer-paid taxes, payroll tax liabilities

$1,007

Windsurf---3 boards 133 137 145 liters, 2 sails 4.4 sq m

$2,700

Clubhouse and Yard--portapotty service (stopped now), DSL service (continuing for cams), weedwhacker line, oil, tube patch kit

$363

Keelboats--dive six hulls Mar 19 2020, winch repair kit, hiking stick socket, fasteners

$420

City of Berkeley--rent on clubhouse and yard

$1,064

Credit card processing charges

$101

Rescue Skiff: gas for skiff, wiring supplies for engine ground repair

$103

Communications--email service, website software subscription

$68

Total Spending

$7,682

The budget is completely inapplicable since we are closed and don’t know when we’ll be able to reopen, but if we can reopen April 7 and/or members take on paying our insurance and other large bills now for reimbursement later and/or DBW reimburses us for the novice boards and mainsails, we’ll stay afloat. Big thanks to everyone for their hard work, and for donating money!

  • Treasurer’s Report 3/8/20

As of 3/8/20 we have $7,998 in cash, up $444 from last report 2/9/20.  DBW is sitting on $8,953 in reimbursements for the 6 novice windsurf boards and 8 Quest mainsails we bought (accounting section is frozen). When we get it, we’ll need to pay the remainder of $8,268 for buying two new JY15 sailboats to complete the purchases under last year’s grant.  No word yet on this year’s grant award.  We finally got $729 back from Fedex for their screw up on customs duties for windsurf sails we imported in April 2019.

Income 2/10 - 3/8/20

 

Regular memberships

$11,787

Donations: thanks for getting employers matching donations!

$665

UC workstudy reimbursement

$1,384

Total Income

$13,836

Spending  2/10 - 3/8/20

 

Dinghies--deposit 2 JY15's with dollies, dinghy oil, pipes, sail repairs

$8,482

Dayleaders: wages, employer-paid taxes, payroll tax liabilities, food for dayleaders meeting

$2,525

Windsurf--used windsurf board, board nose protectors

$351

Clubhouse and Yard--DSL service for clubhouse computer, used computer to replace busted clubhouse computer, dump fee

$131

Insurance--workers comp installment

$848

Activities--dock fees Angel Is. Cruise, coffee, snax, software for keelboat lessons coordination

$166

Keelboats--starter for J80 motor,  fasteners, screwdrivers

$88

City of Berkeley--rent on clubhouse and yard

$1,064

Credit card processing charges

$290

Rescue Skiff: propeller, oil, keys

$216

Communications--credit for refund on customs duties on windsurf sails and masts and for shipping returned skiff engine parts

-$768

Total Spending

$13,392

The budget numbers below reflect the recent changes, and the funds remaining in the dinghies and general budgets are separated into funds earmarked for DBW spending and not earmarked.  The dinghies budget has less than $1k of non-DBW funds after paying off the JY’s and Quest mainsails, while the general budget has $1,523 for sales tax on the DBW purchases.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 3/8/20

 

 

Authorized FY Budget

DBW included

Actual thru 3/8/20 (85% of FY)

Percentage of Budget

DBW remaining

non-DBW remaining

Expected Income

 

 

       
 

Memberships (Regular and windsurf locker)

$195,000

 

$165,536

85%

 

$29,464

 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378

$0

 

UC Work-Study Reimbursement

$16,000

 

$12,686

79%

 

$3,314

 

Donations, surplus sales, interest, etc.

$9,000

 

$8,968

100%

 

$32

 

  Total Income

$260,000

$40,000

$199,812

77%

$27,378

$32,811

Authorized Spending

 

 

       
 

Club activities

$15,000

 

$12,429

83%

 

$2,571

 

Dinghies and rescue skiffs

$54,000

$20,305

$43,086

80%

$9,988

$926

 

Windsurfing

$40,000

$16,309

$26,757

67%

 

$13,243

 

Keelboats

$21,000

 

$19,831

94%

 

$1,169

 

Dayleaders

$61,000

 

$55,257

91%

 

$5,743

 

Clubhouse and Yard

$12,000

 

$10,286

86%

 

$1,714

 

General Overhead

$66,000

$3,387

$45,144

68%

$1,523

$19,333

 

  Total Spending

$269,000

$40,000

$212,790

79%

$11,511

$44,699

In February, we took in a hell of a lot of money, prolly because of heavenly weather.

  •  
  • Reports were followed by a general discussion of how to engage members during the SIP. Possibilities for teaching skills or building interest by compiling a curated list of existing videos created by members or found on YouTube as well as Q&A discussion sessions. 

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

approve Quentin Nicolas’s senior windsurfing project proposal.

RA

SS

100% on Slack 

approve Francisco Kattan for Cruising Skipper rating.

CB

JB

100% on Slack 

cancel the March 15th Open House due to issues related with Covid 19

MG

MLF

100% on Slack

approve Senior Project for Nicholas Waton for making the website more attractive, especially to prospective members, and search engine friendly

JB

SS

100% on Slack

approve offering delayed membership renewals and extension of active memberships until we can reopen

MLF

JB

100% on Slack

give Ryan Alder single handing privileges on club keelboats to move boats to and from BMC

JC

PK

100% on Slack

  • approve changes to the currently authorized spending for the remainder of this fiscal year, and to approve spending for next year, as shown in the above Budget Proposal

PK

MLF

100%

    • remove Josh Smith skiff and DL privileges 
  • This is disciplinary action and will be in the Commodore's copy but not the published minutes. 

JC

MLF

100%

Adjourn @ 6:52

MLF

MG

100%

 

 

Feb 23 2020 GMM Minutes

Meeting Date: February 23, 2020

Start Time: 5:30 pm

End Time: 5:50 pm

Location: CSC yard

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

N

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

Officer’s Reports

Commodore (Mary) - out big news is the Bay Trail construction project. It should be done sometime in April. They plan to do the work with the least interruptions to club activities. Dinghy lessons will be managed day-to-day. We have a Google Group to help instructors and students with the latest information and changes to regularly scheduled Monday and Thursday lessons. Saturday lessons will continue unchanged. We will have to be closed for one M-F while the pavement cures. Excomm had an officers retreat a few weeks ago to discuss plans for the coming year and one of my goals is to meet with each of the Chairs and discuss resources and focus on how I can support everyone. 

 

Vice Commodore (Christina, Lonnie, Min, Tone) - we want to thank Joanie Pacheco for cooking tonight. Our first Open house is coming up March 15. We are still looking for a banquet chair and/or volunteers to do one or more Open house lunch or dinner. We need cooks all summer long, to cook for Open house, Fast track, and parties. We are going to start a GoFundMe to offset the cost of the parties. 

 

1st Vice (James, Memo) - the dinghy fleet is doing well thanks to Ryan, Memo, and Andy. All of our boats are “green”. We are planning to add two or three factory-new JYs to our fleet this year and retire the most worn hulls. We have new Quest mainsails, currently there is one on Q5.

 

2nd Vice (Sofien) - we got four new novice boards that are short and wide, super stable and perfect for beginners. We have new toys for J+ that are 130-86 liter and foiling. Junior boards are being re-decked and getting new foot straps. We are starting on-demand lesson sign-up on the webpage, similar to the on-demand dinghy lessons. We are testing a new device from SurfBent that will protect board noses in crashes, and we have new universals. On April 4, this season’s kids lessons will start. On March 27 we are having a party with a DJ. Quentin Nicholes will be redesigning board storage and rewriting the J test for his senior project. We are planning Cal Cup races in the South Basin and are looking into adding windsurfers to the Treasure Island dinghy cruise on May 3. Thank you to everyone who helps with the windsurf programs. 

 

3rd Vice (Ryan) - not a lot going on with the keelboat fleet. Meritorious is DNS with a broken shroud. The rest of the boats are fine since Greg and Sheldon just repaired the bilge hose in Dr. Who. 

 

Rear Commodore Sailing (John) - I'm a numbers guy, and my report is usually a lot of statistics on number of students, lessons, ratings, etc. comparing this year to last year. I track this stuff because I think it is a good indicator of how our programs are working, and it has highlighted problem areas for us to address. I'll spare you the numbers, talk about how our instruction programs are working or not, and look to the future.

 

We're in the slow season, where membership is less than half of the summer peak and everything slows down accordingly. In addition, we 're dealing with the Bay Trail construction, which is impacting weekday lessons.

 

Let's talk about that for a minute. That's just started, so we don't know its effect yet. On the positive side, the contractor is working with us to keep our access to the hoists available as much as possible, and they're knocking off work at 2pm. I am managing dinghy lessons on a day by day basis with Brenden's help to keep dinghy lessons going throughout the construction to the extent possible. Tone To has been a great communication channel with the contractor. We have to contend not only with the construction but with low tides, so every lesson day is different.  Some lessons will be normal, some will start late (2pm), and some will be run out of J-Dock. I've set up a Google Group for dinghy instructors and students to coordinate this. If you are either, you should be on this group. See me for details.

 

For my slow season numbers analysis, I looked at data from Dec 1 to the end of Feb for last year and this year. This is what I found:

  • We are teaching more dinghy lessons this year than last, especially on Saturdays
  • Mondays are like last year, Thursdays are down significantly
  • We are teaching a lot more keelboat lessons than last year, mainly outside of Wednesday lessons. Demand for Wednesday lessons remains somewhat low. I don't understand this, although it is a continuing trend. OTOH more advanced and individual lessons are stronger than in the past.
  • We are in a season where advanced ratings are hard to get, so there's no real data

 

Looking forward (and a little backward), we have a lot of exciting things coming up:

  • Dinghy Instructor Workshop – one session completed and one to be held next week. We've done this in the past on a small scale, but we've scaled it up (successfully) this year with about 15 students and 7 instructors.
  • Advanced Sailing Workshops – James and Saul are the leaders here, and we're working on a pyramid training system to get those who are interested to a more advanced level.  Focus will be on both dinghies and keelboats. Embody the "sail with someone better than you" principle. 
  • Senior Study Group in progress – revamp of curriculum
  • Advanced Dinghy
  • Fast Track – need co-coordinators
  • Women's Clinics
  • Other Workshops – come up with ideas and do them. I'm here to help. Memo's workshop is a good example. I'll be doing Single Handing and Between the Docks

I'll end by thanking all of you who have given your time as instructors. We live or die as a Club based on our sailing instruction, and we owe our success to you.

 

Rear Commodore Windsurfing (JJ) - Regular novice lessons for members will begin at the start of April, Sat & Sun 10:30 (note the change in the start time for Sunday from 11-10:30).  Instructor/helper lesson sign ups will go out via the windsurfing google groups the week before lessons start. Please consider helping out and getting your work hours for the upcoming quarter! Announcement:  The talented Will Spargur and teaching guru will be leading a couple of new instructor training workshops at the end of March/start of April geared to Junior and J+s. The workshop will cover: Basic Class Structure for Novice lessons, Hands-on mock teaching, Utilizing Class Helpers & Managing Large Classes. Look for the official announcements on the workshops soon.  In other teaching news: Sofien Sehiri is running the kids windsurfing lessons on Sat/Sun beginning in April. Start time is 9:30. Please contact him for more info. 

 

Port Captains (Brenden & Kevin) - use John B’s Google Group if you are planning to teach or take a lesson. Kevin is going to build up the VDL team. We changed the white cards to have two levels of VDL training. At the first level you can drive the motorboat, drop racing buoys, and other non-rescue tasks. At the second level you can fill in for the DL and perform rescues. We will start training when windsurf lesson start in April. Many of our Paid DLs are graduating so we need help doing outreach. It would be great to set up a table for Cal Day on April 18, if anyone has experience with that please contact us.

 

Trash Chair (Dan) - We don’t have maids here. Pick up after yourself, don’t bring things and leave them here, and toss your beer cans when you are done drinking. I will throw out non-trash if it gets left around so remember to take your gear with you leave.

 

Treasurer (Peter) - 

Quarterly Statement of Financial Condition February 1 2020

 

As of February 1st we had $8,772 in the bank, down $9,773 from 11/1/19. Thanks to our generous members, many of whom signed up for their employers’ donation-matching and volunteer-support programs, we received over $5,000 in donations in the last three months. The spending below includes

$7,074 that will be reimbursed by the Division of Boating and Waterways under our 2019 grant. Big thanks to everyone who worked hard for the club!

 

Income 11/1/19 - 1/31/20

Regular memberships

$16,118

Donations, credit card cash rewards

$5,358

UC workstudy reimbursement

$3,334

Total Income

$24,810

 

Spending 11/1/19 - 1/31/20

Dinghies--deposit for 8 Quest mainsails, fasteners, line, shock cord, kite sock materials, Venture mast gates, dolly tires and innertubes, stainless sheet metal, filler, caulk, hatch, epoxy resin, repair stirrups hangers, bubble solution, glue, spray paint, cleats, port, fid, sheaves, cable, bow bumper, drainplugs, hose washers, spray bottle, spreader bracket, sail

repairs

$3,929

Dayleader wages and taxes, payroll processing, boater card, toll for VDL

$10,343

Windsurf--6 novice windsurf boards (to be delivered March), carbon mast extension, windsurf board and sail hardware, monofilm

$6,347

Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf cabinet and sail cover supplies, shipping for hoist template, aluminum strip, rubber mallet, plates, mailing tubes, box to ship hoist template, mylar for hoist template, router, halogen lightbulbs, shellac, asphalt, craft sticks, yellowjacket traps, hose

valves, fasteners for hose valve stand, umbrellas

$2,364

Activities--food for General Membership Meeting 11/14 and Open Houses 10/20 (partial) 11/17 and racing dinner, room rental and gift cards for GMM, decorations for Lighted Boat Parade, snacks and coffee for clubhouse, food for cruise and dock fees, pizza for Dinghy Crawl, food for windsurf party,

$2,441

Keelboats--Haulout Commander Donald (from summer 2019), block, hooks, fasteners, hose clamps, rig tape, fake snakes to scare seagulls and crows, haulout supplies, fuel connectors, sail cover fasteners, winch handle, hasp, cable, swages, Commander forestay, hull cleaning,

sail repairs

$3,430

City of Berkeley--rent on clubhouse and yard space

$3,089

Use tax on wholesale purchases, DMV registration fees, City business license

$274

Safety Equipment: charger cradle for VHF radio, helmet, batteries for keelboat SOS lights, disposable gloves

$195

Bank--credit card processing fees

$452

Rescue skiffs--prop guard repair, gas for skiff and 2nd vice, fuel stabilizer, caster wheel for skiff trailer, silicone sealant, grease, fasteners, drill bit

$539

Tools--sockets, sanding discs, sander belts, gloves, hole saw, sander, screwdriver, hitch pins, drill bit, scissors, socket adapters

$167




Communications--customs duty on windsurf shipment 4/2019 (contested, expecting refund), stamps for Treasurer, shipping charges return parts to Evinrude and return hatch seal and adhesive and return prop guard for repair

$1,014

Total Spending

$34,583

Feb 23 2020 Excomm minutes

Meeting Date: Feb 23, 2020

Start Time: 5:00 PM

End Time: 5:05 PM

Location: CSC clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

N

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

Treasurer’s Report 2/9/20

 As of 2/9/20 we have $$7,553 in cash, down $1,812  from last report 1/25/20. Still expecting a check for $5,195 from DBW for the 6 novice windsurf boards.  Held up in China are the 8 Quest mainsails we ordered, for which we’ll need to pay $1720. Hopefully this month, with the DBW reimbursement and dues income, we’ll be able to pay a deposit of $8,269 for buying two new JY15 sailboats to complete the purchases under this year’s grant.

Income  1/26 - 2/9/20

 

Regular memberships

$2,649

Donations

$4

UC workstudy reimbursement

$242

Total Income

$2,895

Spending  1/26 - 2/9/20

 

Dinghies--sail repairs, universal joints for hiking sticks, cleat, oil, caulk, gloves, spraypaint, tap

$455

Dayleaders: wages, employer-paid taxes, payroll tax liabilities

$2,020

Windsurf--windsurf universals

$891

Clubhouse and Yard--portapotty service, wheel for hand truck, gas can spout, anchor shackle, oil, nails, safety tread for clubhouse steps, propane, gloves, crayon, hose for J dock

$472

Activities--apple juice for cruise

$8

Keelboats--sail repairs, fasteners, calendar

$309

Safety Equipment: used loaner foulies and wetsuits

$174

Credit card processing charges

$66

Rescue Skiff: gas for skiff

$29

Communications--USSailing membership dues (required for insurance), software subscription, email service

$283

Total Spending

$4,707

The current budget remains in good shape overall, but needs some adjustments to individual budgets (see motion to change spending limits, passed on line).

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 2/9/20

   

Authorized FY Budget

DBW included

Actual thru 2/9/20 (78% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000

 

$153,749

78%

$42,251

 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378

 

UC Work-Study Reimbursement

$20,000

 

$11,302

57%

$8,698

 

Donations, surplus sales, interest, etc.

$4,000

 

$8,303

208%

($4,303)

 

  Total Income

$260,000

$40,000

$185,976

72%

$74,024

Authorized Spending

         
 

Club activities

$15,000

 

$12,263

82%

$2,737

 

Dinghies and rescue skiffs

$53,000

$22,000

$34,388

65%

$18,612

 

Windsurfing

$44,000

$18,000

$26,406

60%

$17,594

 

Keelboats

$20,000

 

$19,743

99%

$257

 

Dayleaders

$59,000

 

$52,732

89%

$6,268

 

Clubhouse and Yard

$16,000

 

$10,155

63%

$5,845

 

General Overhead

$56,000

 

$43,711

78%

$12,289

 

  Total Spending

$263,000

$40,000

$199,398

76%

$63,602

Regular membership dues income in January was about average, and also about same as last year which was the first month with the new dues (such as $120 for regular membership).

The weather score for January was better than last year, about same as January 2018.  (Weather score gives more weight to temperature than wind, because warm weather attracts new sailors more than windy weather does).

 

Motion (passed on line): change the authorized spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget 2/5/20 below:

 

Proposed Budget 2/5/20

 

 

Proposed Budget 2/5/20

DBW included in proposed budget

change vs previous budget

DBW remaining

non-DBW remaining

Expected Income

 

 

 

 

 
 

Memberships (Regular and windsurf locker)

$195,000

 

($1,000)

 

$41,251

 

DBW reimbursement

$40,000

$40,000

$0

$27,378

$0

 

UC Work-Study Reimbursement

$16,000

 

($4,000)

 

$4,940

 

Donations, surplus sales, interest, etc.

$9,000

 

$5,000

 

$697

 

  Total Income

$260,000

 

$0

$27,378

$46,889

Authorized Spending

 

 

 

 

 
 

Club activities

$15,000

 

$0

 

$2,634

 

Dinghies and rescue skiffs

$54,000

$20,305

$1,000

$18,585

$2,970

 

Windsurfing

$40,000

$16,309

($4,000)

$0

$14,491

 

Keelboats

$21,000

 

$1,000

 

$1,509

 

Dayleaders

$61,000

 

$2,000

 

$8,262

 

Clubhouse and Yard

$12,000

 

($4,000)

 

$2,317

 

General Overhead

$66,000

$3,387

$10,000

$1,879

$20,801

 

  Total Spending

$269,000

$40,000

$6,000

$20,464

$52,984

 

Treasurer’s Report 1/25/20

 

As of 1/25/20 we have $9,366 in cash, down $5,085 from last report 12/29/19.  Big thanks to our members who contributed big money to the club this past month, and to Alyssa Singer for publicizing employers’ gift-matching and volunteer support programs!  Spending below includes $6,475 that will be reimbursed under our 2018-9 grant from the Division of Boating and Waterways. 

 

Income  12/30/19 - 1/25/20

 

Regular memberships

$5,265

Donations

$1,788

Credit card cash back rewards

$200

UC workstudy reimbursement

$1,037

Total Income

$8,290

 

Spending  12/30/19 - 1/25/20

 

Dinghies--deposit 8 Quest mains, sheaves, fasteners, cable, fittings,  bow bumper, hull drainplugs, hose washers, spray bottle for dinghy leak testing, 

$2,097

Dayleaders: wages, employer-paid taxes, payroll tax liabilities, payroll processing, boatercard

$2,323

Windsurf--6 novice windsurf boards, monofilm

$4,806

Clubhouse and Yard--garbage service 3 months, DSL service for clubhouse computer, asphalt patch, craft sticks, yellowjacket traps, valves for hoses, shade umbrellas, portapotty service

$1,434

Activities--pizza for dinghy crawl, inverter for lighted boat parade, coffee, beans

$138

Keelboats--hull cleaning, outboard starter gear, winch handle, hasp, cable, swages, Commander forestay, fuel connectors, sail cover fasteners

$588

City of Berkeley--rent on clubhouse and yard (carryover)

$1,064

Taxes: use tax on wholesale purchases, City business license renewal

$203

Safety Equipment: disposable gloves, batteries for keelboat SOS lights

$112

Credit card processing charges

$131

Rescue Skiff: fuel, propeller guard, propeller

$379

Tools--socket, scissors, socket adapters

$21

Communications--email service, shipping for prop guard repair

$80

Total Spending

$13,375

 

The budget remains in good shape overall.  The numbers below include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but few others seem to need significant (>10%) changes.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 1/25/20

 
   

Authorized FY Budget

DBW included

Actual thru 1/25/20 (74% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000 

 

$151,100 

77%

$44,900 

 

DBW reimbursement

$40,000 

$40,000 

$12,622 

32%

$27,378 

 

UC Work-Study Reimbursement

$20,000 

 

$11,060 

55%

$8,940 

 

Donations, surplus sales, interest, etc.

$4,000 

 

$8,299 

207%

($4,299)

 

      Total Income

$260,000 

$40,000 

$183,081 

70%

$76,919 

Authorized Spending

         
 

Club activities

$15,000 

 

$12,255 

82%

$2,745 

 

Dinghies and rescue skiffs

$53,000 

$22,000 

$33,904 

64%

$19,096 

 

Windsurfing

$44,000 

$18,000 

$25,515 

58%

$18,485 

 

Keelboats

$20,000 

 

$19,434 

97%

$566 

 

Dayleaders

$59,000 

 

$50,712 

86%

$8,288 

 

Clubhouse and Yard

$16,000 

 

$9,683 

61%

$6,317 

 

General Overhead

$56,000 

 

$43,189 

77%

$12,811 

 

      Total Spending

$263,000 

$40,000 

$194,690 

74%

$68,310 

 

SL--Treasurer’s Report 12/29/19

As of 12/29/19 we have $14,450 in cash, up $3,805 from last report 12/15/19.  Big thanks to Alyssa Singer for emailing our members about corporate employee gift programs, and to our members who signed up for their employers’ programs.  DBW has approved our request to buy 2 new JY15’s instead of one Venture with this year’s grant money. The City has a draft 5 year license agreement to review.

 

Income  12/16 -12/29/19

 

Regular memberships

$1,759

Donations

$2,918

Total Income

$4,677

 

Spending  12/16 -12/29/19

 

Dinghies--bubble solution, glue, fasteners, spray paint, trapeze adjuster cleats, clamcleats, port, fid, inner tubes for dolly tires, eye bolt

$410

Dayleaders: payroll processing service

$54

Clubhouse and Yard--portapotty service

$278

Credit card processing charges

$42

Tools--drill bit

$11

Communications--email service

$20

Office Supplies--stamps for Treasurer

$57

Total Spending

$872

The budget remains in good shape overall.  The numbers below don’t include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but no others seem to need significant (>10%) changes.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/29/19

 
   

Authorized FY Budget

DBW included

Actual thru 12/29/19 (66% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000 

 

$145,835 

74%

$50,165 

 

DBW reimbursement

$40,000 

$40,000 

$12,622 

32%

$27,378 

 

UC Work-Study Reimbursement

$20,000 

 

$10,023 

50%

$9,977 

 

Donations, surplus sales, interest, etc.

$4,000 

 

$6,310 

158%

($2,310)

 

      Total Income

$260,000 

$40,000 

$174,791 

67%

$85,209 

Authorized Spending

         
 

Club activities

$15,000 

 

$12,117 

81%

$2,883 

 

Dinghies and rescue skiffs

$53,000 

$22,000 

$31,428 

59%

$21,572 

 

Windsurfing

$44,000 

$18,000 

$20,709 

47%

$23,291 

 

Keelboats

$17,000 

 

$18,845 

111%

($1,845)

 

Dayleaders

$59,000 

 

$48,389 

82%

$10,611 

 

Clubhouse and Yard

$16,000 

 

$8,249 

52%

$7,751 

 

General Overhead

$56,000 

 

$41,578 

74%

$14,422 

 

      Total Spending

$260,000 

$40,000 

$181,316 

70%

$78,684 

 

Regular dues income for the month of December 2019 was good compared to previous years, even though the weather scored lower.

 

 

Here is confirmation of all the recent unanimous votes on Slack.

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

approve 2020 GMMs on Feb 23, May 17, Aug 23, and Nov 19

CB

RA

100% on Slack 

approve to cancel the Feb 2020 open house due to poor attendance in past years

CPH

JC

100% on Slack

modify approval of Open House dates as follows. July OH to be moved from 7/12 to 7/19. All other OH and Fast Track dates unchanged.

JB

RA

100% on Slack

approve Min Lee joining ex comm as a co-vice commodore

CPH

JC

100% on Slack

change the ORs as to reflect changes in Day Leader and VDL training:

JB

BK

100% on Slack

change the authorizes spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget:

PK

CB

100% on Slack

approve Tone To joining ex comm as a co-vice commodore

CPH

MG

100% on Slack

approve Quentin Nicolas’s senior windsurfing project proposal.

SS

RA

100% on Slack