All Meeting Minutes

Feb 23 2020 Excomm minutes

Meeting Date: Feb 23, 2020

Start Time: 5:00 PM

End Time: 5:05 PM

Location: CSC clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Mary Lucus-Flannery

MLF

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Christina Polito-Halter

CPH

Y

Vice Commodore (co)

Min Lee

ML

Y

Vice Commodore (co)

Tone Toe

TT

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Memo Gunay

MG

N

Second Vice Commodore (co)

Sofien Sehiri

SS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Jennifer Johnson

JJ

N

Port Captain (co)

Kevin Corcoran

KC

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

Treasurer’s Report 2/9/20

 As of 2/9/20 we have $$7,553 in cash, down $1,812  from last report 1/25/20. Still expecting a check for $5,195 from DBW for the 6 novice windsurf boards.  Held up in China are the 8 Quest mainsails we ordered, for which we’ll need to pay $1720. Hopefully this month, with the DBW reimbursement and dues income, we’ll be able to pay a deposit of $8,269 for buying two new JY15 sailboats to complete the purchases under this year’s grant.

Income  1/26 - 2/9/20

 

Regular memberships

$2,649

Donations

$4

UC workstudy reimbursement

$242

Total Income

$2,895

Spending  1/26 - 2/9/20

 

Dinghies--sail repairs, universal joints for hiking sticks, cleat, oil, caulk, gloves, spraypaint, tap

$455

Dayleaders: wages, employer-paid taxes, payroll tax liabilities

$2,020

Windsurf--windsurf universals

$891

Clubhouse and Yard--portapotty service, wheel for hand truck, gas can spout, anchor shackle, oil, nails, safety tread for clubhouse steps, propane, gloves, crayon, hose for J dock

$472

Activities--apple juice for cruise

$8

Keelboats--sail repairs, fasteners, calendar

$309

Safety Equipment: used loaner foulies and wetsuits

$174

Credit card processing charges

$66

Rescue Skiff: gas for skiff

$29

Communications--USSailing membership dues (required for insurance), software subscription, email service

$283

Total Spending

$4,707

The current budget remains in good shape overall, but needs some adjustments to individual budgets (see motion to change spending limits, passed on line).

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 2/9/20

   

Authorized FY Budget

DBW included

Actual thru 2/9/20 (78% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000

 

$153,749

78%

$42,251

 

DBW reimbursement

$40,000

$40,000

$12,622

32%

$27,378

 

UC Work-Study Reimbursement

$20,000

 

$11,302

57%

$8,698

 

Donations, surplus sales, interest, etc.

$4,000

 

$8,303

208%

($4,303)

 

  Total Income

$260,000

$40,000

$185,976

72%

$74,024

Authorized Spending

         
 

Club activities

$15,000

 

$12,263

82%

$2,737

 

Dinghies and rescue skiffs

$53,000

$22,000

$34,388

65%

$18,612

 

Windsurfing

$44,000

$18,000

$26,406

60%

$17,594

 

Keelboats

$20,000

 

$19,743

99%

$257

 

Dayleaders

$59,000

 

$52,732

89%

$6,268

 

Clubhouse and Yard

$16,000

 

$10,155

63%

$5,845

 

General Overhead

$56,000

 

$43,711

78%

$12,289

 

  Total Spending

$263,000

$40,000

$199,398

76%

$63,602

Regular membership dues income in January was about average, and also about same as last year which was the first month with the new dues (such as $120 for regular membership).

The weather score for January was better than last year, about same as January 2018.  (Weather score gives more weight to temperature than wind, because warm weather attracts new sailors more than windy weather does).

 

Motion (passed on line): change the authorized spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget 2/5/20 below:

 

Proposed Budget 2/5/20

 

 

Proposed Budget 2/5/20

DBW included in proposed budget

change vs previous budget

DBW remaining

non-DBW remaining

Expected Income

 

 

 

 

 
 

Memberships (Regular and windsurf locker)

$195,000

 

($1,000)

 

$41,251

 

DBW reimbursement

$40,000

$40,000

$0

$27,378

$0

 

UC Work-Study Reimbursement

$16,000

 

($4,000)

 

$4,940

 

Donations, surplus sales, interest, etc.

$9,000

 

$5,000

 

$697

 

  Total Income

$260,000

 

$0

$27,378

$46,889

Authorized Spending

 

 

 

 

 
 

Club activities

$15,000

 

$0

 

$2,634

 

Dinghies and rescue skiffs

$54,000

$20,305

$1,000

$18,585

$2,970

 

Windsurfing

$40,000

$16,309

($4,000)

$0

$14,491

 

Keelboats

$21,000

 

$1,000

 

$1,509

 

Dayleaders

$61,000

 

$2,000

 

$8,262

 

Clubhouse and Yard

$12,000

 

($4,000)

 

$2,317

 

General Overhead

$66,000

$3,387

$10,000

$1,879

$20,801

 

  Total Spending

$269,000

$40,000

$6,000

$20,464

$52,984

 

Treasurer’s Report 1/25/20

 

As of 1/25/20 we have $9,366 in cash, down $5,085 from last report 12/29/19.  Big thanks to our members who contributed big money to the club this past month, and to Alyssa Singer for publicizing employers’ gift-matching and volunteer support programs!  Spending below includes $6,475 that will be reimbursed under our 2018-9 grant from the Division of Boating and Waterways. 

 

Income  12/30/19 - 1/25/20

 

Regular memberships

$5,265

Donations

$1,788

Credit card cash back rewards

$200

UC workstudy reimbursement

$1,037

Total Income

$8,290

 

Spending  12/30/19 - 1/25/20

 

Dinghies--deposit 8 Quest mains, sheaves, fasteners, cable, fittings,  bow bumper, hull drainplugs, hose washers, spray bottle for dinghy leak testing, 

$2,097

Dayleaders: wages, employer-paid taxes, payroll tax liabilities, payroll processing, boatercard

$2,323

Windsurf--6 novice windsurf boards, monofilm

$4,806

Clubhouse and Yard--garbage service 3 months, DSL service for clubhouse computer, asphalt patch, craft sticks, yellowjacket traps, valves for hoses, shade umbrellas, portapotty service

$1,434

Activities--pizza for dinghy crawl, inverter for lighted boat parade, coffee, beans

$138

Keelboats--hull cleaning, outboard starter gear, winch handle, hasp, cable, swages, Commander forestay, fuel connectors, sail cover fasteners

$588

City of Berkeley--rent on clubhouse and yard (carryover)

$1,064

Taxes: use tax on wholesale purchases, City business license renewal

$203

Safety Equipment: disposable gloves, batteries for keelboat SOS lights

$112

Credit card processing charges

$131

Rescue Skiff: fuel, propeller guard, propeller

$379

Tools--socket, scissors, socket adapters

$21

Communications--email service, shipping for prop guard repair

$80

Total Spending

$13,375

 

The budget remains in good shape overall.  The numbers below include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but few others seem to need significant (>10%) changes.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 1/25/20

 
   

Authorized FY Budget

DBW included

Actual thru 1/25/20 (74% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000 

 

$151,100 

77%

$44,900 

 

DBW reimbursement

$40,000 

$40,000 

$12,622 

32%

$27,378 

 

UC Work-Study Reimbursement

$20,000 

 

$11,060 

55%

$8,940 

 

Donations, surplus sales, interest, etc.

$4,000 

 

$8,299 

207%

($4,299)

 

      Total Income

$260,000 

$40,000 

$183,081 

70%

$76,919 

Authorized Spending

         
 

Club activities

$15,000 

 

$12,255 

82%

$2,745 

 

Dinghies and rescue skiffs

$53,000 

$22,000 

$33,904 

64%

$19,096 

 

Windsurfing

$44,000 

$18,000 

$25,515 

58%

$18,485 

 

Keelboats

$20,000 

 

$19,434 

97%

$566 

 

Dayleaders

$59,000 

 

$50,712 

86%

$8,288 

 

Clubhouse and Yard

$16,000 

 

$9,683 

61%

$6,317 

 

General Overhead

$56,000 

 

$43,189 

77%

$12,811 

 

      Total Spending

$263,000 

$40,000 

$194,690 

74%

$68,310 

 

SL--Treasurer’s Report 12/29/19

As of 12/29/19 we have $14,450 in cash, up $3,805 from last report 12/15/19.  Big thanks to Alyssa Singer for emailing our members about corporate employee gift programs, and to our members who signed up for their employers’ programs.  DBW has approved our request to buy 2 new JY15’s instead of one Venture with this year’s grant money. The City has a draft 5 year license agreement to review.

 

Income  12/16 -12/29/19

 

Regular memberships

$1,759

Donations

$2,918

Total Income

$4,677

 

Spending  12/16 -12/29/19

 

Dinghies--bubble solution, glue, fasteners, spray paint, trapeze adjuster cleats, clamcleats, port, fid, inner tubes for dolly tires, eye bolt

$410

Dayleaders: payroll processing service

$54

Clubhouse and Yard--portapotty service

$278

Credit card processing charges

$42

Tools--drill bit

$11

Communications--email service

$20

Office Supplies--stamps for Treasurer

$57

Total Spending

$872

The budget remains in good shape overall.  The numbers below don’t include the $3,000 increase in the keelboat budget that was approved online.  Not enough info yet to adjust the remaining budget components, but no others seem to need significant (>10%) changes.

 

Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/29/19

 
   

Authorized FY Budget

DBW included

Actual thru 12/29/19 (66% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$196,000 

 

$145,835 

74%

$50,165 

 

DBW reimbursement

$40,000 

$40,000 

$12,622 

32%

$27,378 

 

UC Work-Study Reimbursement

$20,000 

 

$10,023 

50%

$9,977 

 

Donations, surplus sales, interest, etc.

$4,000 

 

$6,310 

158%

($2,310)

 

      Total Income

$260,000 

$40,000 

$174,791 

67%

$85,209 

Authorized Spending

         
 

Club activities

$15,000 

 

$12,117 

81%

$2,883 

 

Dinghies and rescue skiffs

$53,000 

$22,000 

$31,428 

59%

$21,572 

 

Windsurfing

$44,000 

$18,000 

$20,709 

47%

$23,291 

 

Keelboats

$17,000 

 

$18,845 

111%

($1,845)

 

Dayleaders

$59,000 

 

$48,389 

82%

$10,611 

 

Clubhouse and Yard

$16,000 

 

$8,249 

52%

$7,751 

 

General Overhead

$56,000 

 

$41,578 

74%

$14,422 

 

      Total Spending

$260,000 

$40,000 

$181,316 

70%

$78,684 

 

Regular dues income for the month of December 2019 was good compared to previous years, even though the weather scored lower.

 

 

Here is confirmation of all the recent unanimous votes on Slack.

 

VOTES

 

Motions

Move

2nd

Unanimous Approval

approve 2020 GMMs on Feb 23, May 17, Aug 9, and Nov 19

CB

RA

100% on Slack 

approve to cancel the Feb 2020 open house due to poor attendance in past years

CPH

JC

100% on Slack

modify approval of Open House dates as follows. July OH to be moved from 7/12 to 7/19. All other OH and Fast Track dates unchanged.

JB

RA

100% on Slack

approve Min Lee joining ex comm as a co-vice commodore

CPH

JC

100% on Slack

change the ORs as to reflect changes in Day Leader and VDL training:

JB

BK

100% on Slack

change the authorizes spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget:

PK

CB

100% on Slack

approve Tone To joining ex comm as a co-vice commodore

CPH

MG

100% on Slack

approve Quentin Nicolas’s senior windsurfing project proposal.

SS

RA

100% on Slack